ORIGINAL HOUSE ENGROSSED

BILL NO. 0156

ENROLLED ACT NO. 52, HOUSE OF REPRESENTATIVES

FIFTY-SIXTH LEGISLATURE OF THE STATE OF WYOMING

2001 GENERAL SESSION

AN ACT relating to travel expenses for state officers and
employees; establishing meal allowances and lodging expense
reimbursement rates for state officers and employees
traveling on official business of the state; providing
definitions; amending an archaic reference; and providing
for an effective date.

Be It Enacted by the Legislature of the State of Wyoming:

Section 1.  W.S. 9-3-102(a), (b)(intro), (d)(intro),
(ii), (e), (f) and by creating a new subsection (h) is
amended to read:

9-3-102.  Meal allowance; actual expenses; exceptions.

(a) Unless otherwise provided by law, when any state
officer or employee is required to travel on overnight
trips for official business of the state, he is entitled to
receive in addition to transportation expenses as provided
by W.S. 9-3-103, a per diem allowance for lodging,
expenses, an allowance for meals and gratuity incidental
expenses and other reimbursable expenses. The per diem
lodging and meal and incidental expense allowance is
divided into four (4) six (6) hour quarters of the day. The
first quarter begins at 12:00 midnight, and the second,
third, and fourth quarters start at 6:00 a.m., 12:00 noon,
and 6:00 p.m. respectively. The per diem allowance is:
fifteen dollars ($15.00) for each full quarter of travel
within the state including the quarter of return to the
state from out of state trips; seventeen dollars and fifty
cents ($17.50) for each full quarter of travel outside the
state including the quarter of departure from the state for
out of state trips. All partial quarters of travel
(quarters in which departure for, and return from trip
occur) are allowed one-half (1/2) of the full quarter

Page 1

allowance shall be based on the published federal travel
regulation rates in effect on April 1, 2001. The meal and
incidental expense allowance shall be computed so as to pay
seventy-five percent (75%) of the destination rate on the
day of departure, one hundred percent (100%) on all interim
days of official travel and seventy-five percent (75%) of
the destination rate on the day of return. Lodging expenses
shall be reimbursed up to the amount prescribed in the
federal travel regulation as provided in this subsection.
The head of the respective agency may approve lodging
expenses in excess of the published rate. In addition:

(i) All lodging, Meal and gratuity expenses,
either directly billed to the state, or included in
registration, seminar and conference fees paid by the state
in on behalf of the state officer or employee are
considered part of the per diem meal and incidental expense
allowance and shall be deducted from the per diem allowance
claim of the state officer or employee;

(ii) The head of the agency to be charged for
the expense, or his designee, shall approve the per diem
claim for payment. State officers or employees shall not
approve their own per diem claims. The head of the agency
is responsible to determine the veracity of each per diem
claim;

(iii) Any additional reimbursable expenses
claimed that are not provided for in the per diem allowance
excess of fifteen dollars ($15.00) shall be supported by
original vendor receipts or a sworn statement attesting to
the expense, signed under penalty of false swearing by the
claimant, and shall be attached to the voucher submitted to
the state auditor for payment.

Page 2

(b) Instead of the per diem full meal and incidental
expense allowance specified in subsection (a) of this
section, the state officer or employee will be reimbursed
for actual expenses for meals and gratuities while
conducting official business of the state, not to exceed
twenty-four dollars ($24.00) per day seventy-five percent
(75%) of the daily meal and incidental expense allowance
for the location of the official business if the officer or
employee:

(d) Actual expenses in excess of the amounts
specified in subsection (a) of this section may be
reimbursed for in-state or out-of-state travel, with the
prior approval of the governor, and for out-of-state
travel, agency director if:

(ii) The original itemized vendor receipts
supporting all amounts claimed, except for lodging and
employee meals and tips gratuities where the total amount
of the meal and tip does not exceed gratuity exceeds
fifteen dollars ($15.00), accompany the claim submitted to
the state auditor for payment. No reimbursement shall be
claimed or paid for any alcoholic beverage.

(e) Claims for per diem lodging and meal and
incidental expense allowance or actual expense
reimbursement shall be submitted to the state auditor for
payment in the manner and form prescribed by him.

(f) This section does not apply to the state highway
transportation and game and fish departments.

(h) As used in the section:

Page 3

(i) "Destination" means the location of the
employee at midnight, or if still traveling at midnight,
the location where lodging is secured;

(ii) "Incidental expense" means fees and tips
given to porters, baggage carriers, bellhops, hotel maids,
stewards or stewardesses and others on ships and hotel
servants in foreign countries;

(iii) "Meal" means expenses for breakfast,
lunch, dinner and related tips and taxes, but does not
include expenses incurred for alcoholic beverages,
entertainment or any expenses incurred for other persons;

(iv) "Reimbursable expenses" means other
expenses that are inherently travel related and not
included in the meal and incidental expense allowance.

Section 2.  W.S. 9-3-102(b)(ii) is repealed.

Page 4

Section 3. This act is effective April 1, 2001.

(END)

Speaker of the House President of the Senate

Governor

TIME APPROVED: _________

DATE APPROVED: _________

I hereby certify that this act originated in the House.

Chief Clerk

Page 5