HB0156 - State employee travel expenses-amendments.
|
2001 |
State of Wyoming |
01LSO-0108 |
HOUSE BILL NO. HB0156
State employee travel expenses-amendments.
Sponsored by: Representative(s) Johnson, W., Morgan and
Reese and
Senator(s) Decaria and Peck
A BILL
for
1 AN ACT relating to
travel expenses for state officers and
2 employees;
establishing meal allowances and lodging expense
3
reimbursement rates for state officers and employees
4
traveling on official business of the state; providing
5
definitions; amending an archaic reference; and providing
6 for
an effective date.
7
8 Be It Enacted by the Legislature of the State of Wyoming:
9
10 Section 1. W.S. 9-3-102(a),
(b)(intro), (d)(intro),
11 (ii), (e), (f) and by creating a new
subsection (h) is
12 amended to read:
13
14 9-3-102. Meal allowance; actual expenses; exceptions.
15
Page 1
1 (a) Unless
otherwise provided by law, when any state
2
officer or employee is required to travel on overnight
3
trips for official business of the state, he is entitled to
4
receive in addition to transportation expenses as provided
5 by
W.S. 9-3-103, a per diem allowance for lodging,
6 expenses, an allowance for meals and gratuity incidental
7
expenses and other reimbursable expenses.
The per diem
is
divided into four (4) six (6) hour quarters of the day. The
first quarter
begins at 12:00 midnight, and the second,
third, and
fourth quarters start at 6:00 a.m., 12:00 noon,
and 6:00 p.m.
respectively. The per diem allowance is:
fifteen dollars
($15.00) for each full quarter of travel
within the state
including the quarter of return to the
state from out
of state trips; seventeen dollars and fifty
cents ($17.50)
for each full quarter of travel outside the
state including
the quarter of departure from the state for
out of state
trips. All partial quarters of travel
(quarters in
which departure for, and return from trip
occur) are
allowed one-half (1/2) of the full quarter
allowance shall be based on the published federal travel
22 regulation rates
in effect on April 1, 2001. The meal and
23 incidental
expense allowance shall be computed so as to pay
24 seventy-five
percent (75%) of the destination rate on the
Page 2
1 day of departure, one hundred percent (100%) on all interim
2 days of official travel and seventy-five
percent (75%) of
3 the destination rate on the day of
return. Lodging expenses
4 shall be reimbursed up to the amount
prescribed in the
5 federal travel regulation as provided
in this subsection.
6 The head of the respective agency may
approve lodging
7 expenses in excess of the published
rate. In addition:
8
9 (i) All lodging, Meal and gratuity expenses,
10 either directly billed to the state, or
included in
11 registration, seminar and conference fees
paid by the state
12 in on behalf of the state officer or employee are
13 considered part of the per diem meal and
incidental expense
14 allowance and shall be deducted from the per diem allowance
15 claim of the state officer or employee;
16
17 (ii) The head of
the agency to be charged for
18 the expense, or his designee, shall approve
the per diem
20 approve their own per diem claims. The head of the agency
21 is responsible to determine the veracity of
each per diem
23
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1 (iii) Any additional reimbursableexpenses
2
claimed that are not provided for in
the per diem allowance
4 original
vendor receipts or a sworn statement attesting to
5 the expense, signed under penalty of false swearing by the
6 claimant, and shall be attached to the voucher
submitted to
7 the
state auditor for payment.
8
9 (b) Instead of
the per diem full
meal and incidental
10 expense
allowance specified in subsection (a) of this
11 section, the state officer or employee will
be reimbursed
12 for actual expenses for meals and gratuities
while
13 conducting official business of the state,
not to exceed
14 twenty-four
dollars ($24.00) per day seventy-five
percent
15 (75%) of the
daily meal and incidental expense allowance
16 for the location
of the official business if the officer or
17 employee:
18
19 (d) Actual
expenses in excess of the amounts
20 specified in subsection (a) of this section
may be
21 reimbursed for in-state or out-of-state travel, with the
22 prior approval of the governor, and for out-of-state
travel, agency director if:
24
Page 4
1 (ii) The
original itemized vendor receipts
2
supporting all amounts claimed, except for lodging
and
3
employee meals and tips gratuities where the total amount
4 of
the meal and tip does not exceed gratuity exceeds
5
fifteen dollars ($15.00), accompany the claim submitted to
6 the
state auditor for payment. No reimbursement shall be
7
claimed or paid for any alcoholic beverage.
8
9 (e) Claims for per diem lodging and
meal and
10 incidental
expense allowance or actual expense
11 reimbursement shall be submitted to the
state auditor for
12 payment in the manner and form prescribed by
him.
13
14 (f) This
section does not apply to the state highway
16
17 (h) As used in the section:
18
19 (i) "Destination" means the location of the
20 employee
at midnight, or if still traveling at midnight,
21 the
location where lodging is secured;
22
23 (ii) "Incidental expense" means fees and tips
24 given
to porters, baggage carriers, bellhops, hotel maids,
Page 5
1 stewards or stewardesses and others on ships and hotel
2 servants in foreign countries;
3
4 (iii) "Meal"
means expenses for breakfast,
5 lunch, dinner and related tips and
taxes, but does not
6 include expenses incurred for
alcoholic beverages,
7 entertainment or any expenses incurred
for other persons;
8
9 (iv) "Reimbursable
expenses" means other
10 expenses
that are inherently travel related and not
11 included
in the meal and incidental expense allowance.
12
13 Section 2. W.S. 9-3-102(b)(ii) is repealed.
14
15 Section 3. This act is
effective immediately upon
16 completion of all acts necessary for a bill
to become law
17 as provided by Article 4, Section 8 of the
Wyoming
18 Constitution.
19
20 (END)
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