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July 15, 2003
Room 302 – State Capitol
Senator John Hanes, Co-Chairman
Representative Doug Osborn, Co-Chairman
Senator Tex Boggs
Representative Saundra Meyer
Representative David Miller
Committee Members (Absent)
Senator John Barrasso
Dan Pauli, Director
Mark Quiner, Assistant Director
Jim Griffin, Information Technology Manager
Wendy Madsen, Legislative Information Officer
Nichole Dillon, Information Technology Specialist
Patty Wells, Information Technology Specialist
Carol Norris, Electronic Information Analyst
All meeting materials and handouts provided to the Committee by the Legislative Service Office (LSO), public officials, lobbyists, and the public are referenced in the Meeting Materials Index, attached to the minutes. These materials are on file at the LSO and are part of the official record of the meeting.
Co-Chairman Representative Osborn called the meeting to order at 8:40 a.m. The following sections summarize the Committee proceedings by topic. Please refer to Appendix 1 to review the Committee Meeting Agenda.
Ms. Wells gave a report on hardware problems the legislature has experienced with the laptop computers. With the Dell laptops we have had 7 hard drive failures, 6 display failures, 1 processor failure, 4 motherboard failures, 1 failure due to lightning and 1 laptop stolen. With the IBM laptops, 1 was lost in a fire and 1 experienced a DVD drive failure.
Ms. Dillon gave a report on new bulk e-mail capability on the intranet. Representative Osborn expressed concern about the bulk e-mail capability and Mr. Pauli stated that the e-mail list was only available to legislators and was not public. Senator Hanes asked if there was anywhere the public could get an e-mail list of the legislators and Ms. Dillon stated that legislator e-mail addresses are available individually on the web site and that someone could cut and paste those addresses into a list of all legislators. The committee also expressed overall concerns with e-mail spam.
Mr. Pauli asked the committee if they would like to reserve two domain names for the legislature to use in the future at a cost of approximately $50 per year and the committee voted to do so. The domain names will be wyohouse.gov and wyosenate.gov.
The committee discussed the possibility of a calendar being developed which would show when committee chairman have scheduled tentative meeting dates to help avoid meetings being set on the same date. LSO staff would maintain the calendar and enter and remove dates as instructed by committee chairman. Alternatives discussed included a calendar on the regular web site, on the Intranet and on the wireless network. Staff will review the calendar alternatives that were discussed and will make their recommendation to the committee.
Mr. Pauli reported that the select committee's web site policy recommendations relating to legislator biographical information were referred to the Management Council. The Management Council adopted the policy that there would be certain required biographical information that would be listed on the web site for each legislator and that additional information could be added at the option of the individual legislator. Optional information listed would be similar to the information currently listed in the Qwest/Truckers directory. Also, the legislator’s official photo could be put on the legislator’s page at the option of the legislator. The committee decided on the format of a biographical information form and asked staff to send it out for each legislator to fill out.
Dan Keller and Deby Oliver from Lexmark Corporation gave a presentation on products and services that Lexmark has developed that the state could use in development of paperless workflow processes and electronic forms.
Larry Biggio, Chief Information Officer for the state, reported to the committee on how the state is proceeding in the development of automated processes and E services and where they are headed in the future. (See Attachment 1)
Senator Hanes expressed his frustration with the amount of time it was taking for some state agencies to offer their services online. Representative Miller stated that he wants to see more data from some of the agencies available online.
Mr. Biggio responded that the state is proceeding in these areas and that his office is developing a plan for the state to accomplish these items but that it will take some time and will require additional funding in some areas.
Mr. Griffin gave a report on the sale of Dell laptop computers that were traded in for IBM laptops this year. He reported that the computers had dropped to below $600 in value and recommended that the remaining Dell laptops be retained by the LSO office rather than turned over to surplus property. The laptops will be utilized by staff and for other needs the legislature will require when additional technology is implemented. The committee asked staff to recommend how many of the laptops should be retained.
The committee discussed changes to the current laptop policy and recommended that new laptops be distributed to the house and senate on a 2:1 ratio and distributed within each house based on seniority. The recommended policy changes will be referred to the Management Council for consideration.
Steve Yates of CCS Presentation Systems discussed with the committee alternatives available for projection systems to be installed in each house. The committee asked Mr. Yates to put together a quote for the cost of a system that would serve as a pilot project in the House chamber that would provide a suitable projector on a movable stand and a retractable screen that would be suspended from the chamber ceiling.
A representative from Gateway Corporation gave the committee a demonstration of the capabilities of Gateway’s new tablet computers.
Staff demonstrated some of the capabilities of the new Smart Board that LSO has recently acquired and the committee discussed possible legislative uses for the Smart Board.
Mr. Griffin reported to the committee that staff had reviewed their requirements for the document management system and had decided that even if the existing system was to be modified by a third party vendor, it would still not satisfy all of the requirements. Staff evaluated some additional products and found one that would satisfy most of the requirements. Mr. Griffin recommended that the appropriation made for modifying the existing system instead be used for purchase of a new system from IMR Corporation. The committee agreed and voted to approve the purchase.
The Committee agreed to meet again in August via teleconference. There being no further business, Co-Chairman Osborn adjourned the meeting at 4:30 p.m.
Respectfully submitted,
Representative Doug Osborn, Co-Chairman