File name: JAC Budget Hearings FY 13-14_20120110_074719.dcr Folder: C:\Documents and Settings\HAppropriations\Desktop\Recordings 10 ~ 1/10/2012 8:24:14 AM ~ Tuesday January 10, 2012 Supreme Court Agency 101 23 ~ 1/10/2012 8:24:28 AM ~ Justice Kite: Brief Summary of Budget Request and Operations Introductions: Joann Odendahl, Wyoming Supreme Court Members, District Judges Waldrip and Brooks, Staff Members, Steven Dreher, Board Members of Wyoming Legal Services. Pat Day and RayLyn. 2% of state budget, 12.3 million exception request. 9.3 million is a one time request for technology to finish project. Request includes salary increases for staff statewide. Hay Study, trying to reach 91% of market following Hay methodology. Handout has 2, 5, 8% reductions. Would have to cut out of support, supplies. 4:16 ~ 1/10/2012 8:28:21 AM ~ Nicholas: Remind what you did with the 10% 4:27 ~ 1/10/2012 8:28:31 AM ~ Kite: Joann 4:32 ~ 1/10/2012 8:28:36 AM ~ Joann: Majority out of out-of-state travel, law library, transfer of 4 positions into special fund in technology. 4:58 ~ 1/10/2012 8:29:03 AM ~ Nicholas: Have dollars been recovered? 5:07 ~ 1/10/2012 8:29:11 AM ~ Joann: Funds have not been added back to budget 5:16 ~ 1/10/2012 8:29:21 AM ~ Nicholas: Four positions still in IT, less money for IT 5:28 ~ 1/10/2012 8:29:33 AM ~ Joann: Correct 5:36 ~ 1/10/2012 8:29:41 AM ~ Kite: Cognizant of environment, effective use of resources. Increased the jurisdiction of the district courts, over 1000 filings, no increase in personnel Designed and implemented an electronic payment system for citations, millions of dollars coming in a lot faster District Court Electronic Filing System taking up time and resources, will increase efficiency. Handouts Summary: 1. Demonstrates the number of people and cases, 22 district court judges, courts of general jurisdiction, 24 circuit court judges, operation under supervision of supreme court, volume of filings in the court, 30 million dollars in the course of a year, issues in auditing and control 2 Timeline for projects 3. budget reductions for 2, 5, 8% reductions 10:02 ~ 1/10/2012 8:34:07 AM ~ Nicholas: handout needed 10:10 ~ 1/10/2012 8:34:14 AM ~ Kite: turn over budget to Joann 10:17 ~ 1/10/2012 8:34:21 AM ~ Joanne: Corrected copy of budget pg 1: memo from Chief Justice; Each request reviewed and has final approval from all five Chief Justices pg 6: Outline, overview of divisions column 7 overview of exception request by division pg 7: circuit courts about 45% of budget 12:47 ~ 1/10/2012 8:36:52 AM ~ Nicholas: Comparison to other states? 12:57 ~ 1/10/2012 8:37:01 AM ~ Joann: No 13:02 ~ 1/10/2012 8:37:06 AM ~ Nicholas: Consolidation of IT, shared IT services, Compare your IT budgets to some other states, appropriate percentage of IT for your budgert 13:54 ~ 1/10/2012 8:37:59 AM ~ Joann pg 9 and 10 - summary of budget request pg 13 Administration Division Budget is color coded, black is overview, blue is standard budget narrative, brown is exception budget request pg 14: columns are color coded to match. Administration division personnel covered. Every dollar from supreme court budget comes through our office Requesting 58,000 in dues and licenses, increase in dues to National Center for state courts. 16:42 ~ 1/10/2012 8:40:46 AM ~ Nicholas: What do you get from National Center? 16:52 ~ 1/10/2012 8:40:56 AM ~ Kite: Conferences of Chief Justices, twice yearly conference, a valuable service, provides consulting for court management questions, 17:38 ~ 1/10/2012 8:41:43 AM ~ Joann: 18,000 for West Law, which is a research engine. 18:08 ~ 1/10/2012 8:42:12 AM ~ Nicholas: Total West Law bill? 18:19 ~ 1/10/2012 8:42:24 AM ~ Joann: do not have contract with me 18:25 ~ 1/10/2012 8:42:30 AM ~ Nicholas: Combine with other agencies 18:31 ~ 1/10/2012 8:42:36 AM ~ Joanne: Yes.... 18:37 ~ 1/10/2012 8:42:42 AM ~ Nicholas: Better rate with West Law been looked into? 18:51 ~ 1/10/2012 8:42:56 AM ~ Joann: No 18:55 ~ 1/10/2012 8:43:00 AM ~ Nicholas: Will you do that? 19:01 ~ 1/10/2012 8:43:05 AM ~ Joann: uyes 19:05 ~ 1/10/2012 8:43:10 AM ~ Edmonds: West Law question, new or used continuously. Why is it an exception? 19:25 ~ 1/10/2012 8:43:29 AM ~ Joann: Used several years, have a contract, that amount keeps increasing, no longer able to make up difference Professional Fees of $54,000. The Hay Group study, Neville Kenning of Hay Group, had to rate classifications, look at job descriptions, salary request further in book, Amount to pay for that study. Conversation that you understood we would have to pay for that now. It is a one time study. 20:59 ~ 1/10/2012 8:45:04 AM ~ Von Flatern: Define external positions 21:09 ~ 1/10/2012 8:45:13 AM ~ Joann: External cost adjustment to get up to market. It is judicial branch employees. Not every one will get a raise. Some are at 91%. 21:37 ~ 1/10/2012 8:45:41 AM ~ Kite: The Hay process was to compare salaries we were paying. 21:58 ~ 1/10/2012 8:46:03 AM ~ Meier: Primarily classified employees, market for judges? 22:16 ~ 1/10/2012 8:46:21 AM ~ Joann: Yes, asked Hay group to review judges salaries 22:28 ~ 1/10/2012 8:46:32 AM ~ Meier: Increase in supremes filter down? 22:44 ~ 1/10/2012 8:46:48 AM ~ Nicholas: Bill to give judges a salary, sent a card to every lawyer, only lawyer that sent a card back in non-support was Senator Scott. 23:18 ~ 1/10/2012 8:47:22 AM ~ Kite: Request for increase for judicial salaries is not included in this budget, handled in seperate bill, numbers not in here. 23:43 ~ 1/10/2012 8:47:48 AM ~ Nicholas: Salary Discussion: Total cost of Hay study 54? Do you owe any more? Is job finished? 24:09 ~ 1/10/2012 8:48:13 AM ~ Joann: Job is finished, have not received final invoice 24:20 ~ 1/10/2012 8:48:24 AM ~ Nicholas: Are your salaries lagging or ahead in executive branch? 24:33 ~ 1/10/2012 8:48:38 AM ~ Joann: Overall ... 24:40 ~ 1/10/2012 8:48:44 AM ~ Nicholas: Some ahead? 24:46 ~ 1/10/2012 8:48:51 AM ~ Joann: Yes, we do have some ahead. They are unique positions. 25:03 ~ 1/10/2012 8:49:07 AM ~ Nicholas: On categories of employees where there was a disagreement will they receive an increase 25:24 ~ 1/10/2012 8:49:28 AM ~ Joann: Some positions over 100% will be red-lined; some pay raises for those over the 91%, left up to District Judger or justices, most positions are well below the market. 26:07 ~ 1/10/2012 8:50:11 AM ~ Nicholas: Table comparing salaries with AG and public defenders 26:18 ~ 1/10/2012 8:50:22 AM ~ Joann: Table had salaries identified but not agency ..just a number 26:37 ~ 1/10/2012 8:50:42 AM ~ Nicholas: Give a final analysis of employee so if there is a disagreement with Hay group, we know. Need a way to track where we are moving. If we do not give out salary dollars, your position is that you are behind.. 28:00 ~ 1/10/2012 8:52:04 AM ~ Kite: Correct. We did not get salary increases last year that the Executive branch received, Hay group was an art, not a science. 28:36 ~ 1/10/2012 8:52:41 AM ~ Nicholas: How did you come to a conclusion comparing attorneys to law clerks? 28:52 ~ 1/10/2012 8:52:56 AM ~ Joann: We were conservation. Starting salary for law schools out of law school were 3 to 10,000 less than the Attorney General's office. Plan not adopted yet. Want to know appropriations for judicial branch first. Supreme Court will start all new law clerks at the same salary. 29:52 ~ 1/10/2012 8:53:57 AM ~ Nicholas: You have identified pay band and DJ's are not part of it? 30:05 ~ 1/10/2012 8:54:10 AM ~ Joann: Preliminary conversations. Money requested for district courts, did not want to give out informaton without knowing appropriation. 30:43 ~ 1/10/2012 8:54:47 AM ~ Nicholas: We need to know. Give us a paper. What is the philosophy? 31:00 ~ 1/10/2012 8:55:05 AM ~ Kite: Treat district law courts and JA ...equally. 31:28 ~ 1/10/2012 8:55:33 AM ~ Nicholas: Salary, moving to budget? 31:41 ~ 1/10/2012 8:55:45 AM ~ Joann: Very similar 31:46 ~ 1/10/2012 8:55:51 AM ~ Steward: Requesting us to appropriate money for Hay Group Study ? 32:17 ~ 1/10/2012 8:56:21 AM ~ Kite: Yes, used money for payment of dues to pay the Hay Group so this is money to replace it. 32:42 ~ 1/10/2012 8:56:47 AM ~ Nicholas: Last budget bill, put in money, had to go through A&I, line itemed by Governor, meetings with Supreme Court about salary study,, had to pay for study 33:29 ~ 1/10/2012 8:57:33 AM ~ Steward: A little off to do it this way 33:40 ~ 1/10/2012 8:57:44 AM ~ Nicholas: Yes, .accomodation that we made. 33:59 ~ 1/10/2012 8:58:03 AM ~ Joann: 20,000 for conitnuing judicial education, cut out of state travel, required to get continuing education, money to provide for good caliber speaker to come to Wyoming pg 16: Revenue funds coming into Supreme Court: Pro Se Packets, 10 listed on page 16. Money is used to pay Kinko's to replenish supply of those packets, spending authority should be sufficient, packets will be moving to the website, balance in fund, pay contract attorneys to update packet. 36:05 ~ 1/10/2012 9:00:09 AM ~ Kite It's difficult to dtermine how many divorces are completed without an attorney 37:19 ~ 1/10/2012 9:01:23 AM ~ Odendahl Most of these dollars are used for training. Page 20 Credit Card convenience fee epay online system.. 2.7 million collected We have allowed credit cards since 2006 38:44 ~ 1/10/2012 9:02:49 AM ~ Von Flatern You didn't charge a fee before? 39:06 ~ 1/10/2012 9:03:11 AM ~ Joann $5 convience fee is charged Balance of $174,00 We feel that fee is sufficient the $400,000 is a spending authority 40:07 ~ 1/10/2012 9:04:11 AM ~ Meier That $5 fee Why do you need permission? 40:45 ~ 1/10/2012 9:04:50 AM ~ Meier I don't know if it's a federal law 41:14 ~ 1/10/2012 9:05:18 AM ~ Joann The percentage is different depending on the convience being provided 41:48 ~ 1/10/2012 9:05:52 AM ~ Kite It is 100% recovery It's a complet wash 42:15 ~ 1/10/2012 9:06:20 AM ~ Joann We are not charged as much of a fee if we are face to face. Overall it provides enough money so that no money is coming out of taxpayers money,. 43:30 ~ 1/10/2012 9:07:35 AM ~ Kite 43:38 ~ 1/10/2012 9:07:43 AM ~ Nicholas What you are saying is that the person that is paying in person pays 100%. 44:18 ~ 1/10/2012 9:08:23 AM ~ Joann This is for traffic fines only. The fee is the same no matter what the value of the fine is. 45:02 ~ 1/10/2012 9:09:07 AM ~ Nicholas If your fee is $100 and you want to pay by credit card, it really only only pays $99 because we have to eat $1 in credit card costs 46:30 ~ 1/10/2012 9:10:35 AM ~ Joann No, the fee is different 47:03 ~ 1/10/2012 9:11:08 AM ~ Nicholas I thought the courts were different than other retail dealers 47:33 ~ 1/10/2012 9:11:37 AM ~ Meier The court is only receiving $99 but the schools 48:17 ~ 1/10/2012 9:12:21 AM ~ Nicholas I thought we had gotten over this. Lets talk to the Secretary of State. Any convience fee should be 49:36 ~ 1/10/2012 9:13:41 AM ~ Joann Page 22 No exception budget request An additional filing fee of $10 was set aside for legal aid customers 1.8 mill. revenue Orgiginal 2.5 mill. Judicial 51:32 ~ 1/10/2012 9:15:37 AM ~ Kite This commission selects judges. It functions as needed. It is the cost of these 6 people traveling around. 52:53 ~ 1/10/2012 9:16:57 AM ~ Nicholas the 4 AWACS have always been scheduled 53:25 ~ 1/10/2012 9:17:30 AM ~ Joann 53:38 ~ 1/10/2012 9:17:42 AM ~ Kite They are anticipated to apply 53:56 ~ 1/10/2012 9:18:00 AM ~ Joan Page 32 $9,200 for shelving maintenance contract $50,000 current collection We are not increasing $12,000 for two copy machines It's for the biennium. No it does not, we have employees that use it as well We leeave that up to our law libraian. She has contacted the UW law librarian. Most of the new law graduates do their research online. 58:10 ~ 1/10/2012 9:22:14 AM ~ Kite I'm not sure how they do it. 58:23 ~ 1/10/2012 9:22:28 AM ~ Berger Does the public use these books also? 58:46 ~ 1/10/2012 9:22:51 AM ~ Kite Yes the public uses the library. 59:06 ~ 1/10/2012 9:23:10 AM ~ Joann A lot of our phone calls are for online help. 59:42 ~ 1/10/2012 9:23:47 AM ~ Joann There are a lot of materials that are not available online Page 34 Column 7, $43,620 for copy machines Page 37 Comparisons from filings in 2010 to 2011. 1:01:42 ~ 1/10/2012 9:25:47 AM ~ Kite these numbers end in July of 2011 1:01:58 ~ 1/10/2012 9:26:02 AM ~ Von Flatern Is that money just put in general funds. 1:02:34 ~ 1/10/2012 9:26:39 AM ~ Joan the 9.7 is fines that is transmitted to the state treasures office. 1:03:06 ~ 1/10/2012 9:27:10 AM ~ Vonflattern 9.7 is that what ends up in the school fund. 1:03:40 ~ 1/10/2012 9:27:45 AM ~ Joann We do cover the costs of our IT people and grograms. Page 39 90 jury trials per year. The overalge cost is $700 per trial 1:05:05 ~ 1/10/2012 9:29:09 AM ~ Von Flatern It? 1:05:22 ~ 1/10/2012 9:29:26 AM ~ Meier Is $30 comparable to other states. 1:06:23 ~ 1/10/2012 9:30:28 AM ~ Joann A magistrate takes an oath pays $75/hour. Each court has a contigency funds Page 43 Equipment fund Requests must go through our office. We require our courts to use the machines for 4 or 5 years. 1:08:37 ~ 1/10/2012 9:32:41 AM ~ Nicholas When we get Steve up here Do you have a policy 1:09:00 ~ 1/10/2012 9:33:05 AM ~ Joann We don't have a written policy We do try to make them last as long as possible. 1:10:08 ~ 1/10/2012 9:34:13 AM ~ Nicholas Maybe we will looking at laptops going out 4 - 5 years 1:10:47 ~ 1/10/2012 9:34:51 AM ~ Joan Page 45 The machine Gillette is requesting is beafier because more documents 1:11:34 ~ 1/10/2012 9:35:39 AM ~ Nicholas Are you going through the CIO's office 1:12:03 ~ 1/10/2012 9:36:08 AM ~ Joan 1:12:18 ~ 1/10/2012 9:36:22 AM ~ Berger Do we use local vendors 1:12:47 ~ 1/10/2012 9:36:52 AM ~ Joann We do use local vendors because we want service 1:13:06 ~ 1/10/2012 9:37:11 AM ~ Joann Page 45 Whean the auditors are not traveling, they are auditing the supreme court. 1:14:00 ~ 1/10/2012 9:38:04 AM ~ Von Flattern Have you looked into having the Audit Division 1:14:33 ~ 1/10/2012 9:38:38 AM ~ Joann The Dept. of Audit said they could provide a audit once every five years. That is not acceptable. 1:15:22 ~ 1/10/2012 9:39:27 AM ~ Von Flatern Have you asked for 2 year auditors 1:16:02 ~ 1/10/2012 9:40:06 AM ~ Nicholas Why put the auditors in your division 1:16:32 ~ 1/10/2012 9:40:36 AM ~ Joann To keep up with the 2 year audit. 1:17:06 ~ 1/10/2012 9:41:10 AM ~ Nicholass Are they audititing just the districts courts. 1:17:35 ~ 1/10/2012 9:41:39 AM ~ Kite They also audit the Supreme Court 1:17:59 ~ 1/10/2012 9:42:04 AM ~ Nicholas To me it's having an internal policeman 1:18:42 ~ 1/10/2012 9:42:46 AM ~ Kite We would be happy to talk to the Department of Audit. Our concern is getting the service we want. We will look at it. 1:19:38 ~ 1/10/2012 9:43:43 AM ~ Nicholas We won't make changes right away. Typically you don't have auditors under your employeementss 1:20:43 ~ 1/10/2012 9:44:48 AM ~ Joann Page 47 Temporary Services Rawlins Traffic sitations 1:21:43 ~ 1/10/2012 9:45:47 AM ~ Nicholas Back to the teleconferencing 1:22:01 ~ 1/10/2012 9:46:05 AM ~ Joann Yes we are using it. Page 49 & 50 Laramie Page 52 Page 55 Page 58 Page 61 Page 64 Page 70 Eighth Judicial Page 73, That concludes the District Courts 1:24:30 ~ 1/10/2012 9:48:34 AM ~ 1:24:34 ~ 1/10/2012 10:09:15 AM ~ Representative Pedersen: Delegation from Viet Nam met Justices this summer. Why does one branch of the govenment set the budget for another branch was what they wondered? 1:25:28 ~ 1/10/2012 10:10:09 AM ~ Nicholas: Supreme Court can not figure that out either 1:25:43 ~ 1/10/2012 10:10:24 AM ~ Pedersen: 1:25:47 ~ 1/10/2012 10:10:28 AM ~ Nicholas: Two bills, additional position in Sheridan County, issue of technology. Decisions: Whether to create new positions, including judges, last month JAC sits together. Willl you provide needs and utilizaton studies? 1:26:50 ~ 1/10/2012 10:11:31 AM ~ Kite: For Judge? Did not plan on providing that. Can provide weighted case load studies, Total cost of a new judge 1:27:45 ~ 1/10/2012 10:12:26 AM ~ Nicholas: Salaries; Your point is you lag behind other salaries, give comparison from AG, Public Defender, soem of those so we can see lag Technology Steven will talk about. If we put more money into technology, why can't we see technology utilized so we do not have to hire a new judge. Are we using judges the best we can and use of technology? 1:29:32 ~ 1/10/2012 10:14:13 AM ~ Kite: Salary: The Hay Process shows the Judicial branch is laggin, not a big percentage, have data to show you. In our view, three distinct problems. District Judge justified by court load, can not provide Johnson county judge with other District Judges, increase in that county, facilities available Technology: Investment half way made, can not increase efficiency without investment, needs completed, can have less support staff, does not impact judges needed. Salaries commiserate with market and executive branch, technology and new judge in Johnson county. 1:32:06 ~ 1/10/2012 10:16:47 AM ~ Nicholas: State employees may be at 90%, you are are asking 91%, show you are not at market level as other state employees and lagging behind, catch up is different 1:32:50 ~ 1/10/2012 10:17:31 AM ~ Kite: Data developed with Hay Group will show we are catching up, presented and persuasive 1:33:12 ~ 1/10/2012 10:17:53 AM ~ Nicholas: Need before mark up 1:33:20 ~ 1/10/2012 10:18:01 AM ~ Joann: pg 76 Technology Division Court Technology GF column 6 with exception request Judicial Systems Automation no exception request . Currently have 5 million in fund, asking to let it grow, IT can not be funded out of special funds, Special Revenue Funds, 10 of court fiing fee is to cover technology. In past fund has covered the technology. Revenue is not keeping up with technology requests. 1:35:20 ~ 1/10/2012 10:20:01 AM ~ Nicholas: 4 million dropped out, what do we get for the 3.8 million 1:35:37 ~ 1/10/2012 10:20:18 AM ~ Steven Dreher: Timeline on page 2 of handout, visual aid, Explanation of timeline, Left line Biennium requests, right side is future requests. Budget pg 79 2.6 million one time request for critical electronics pg 8, amount includes one time requests at 25%, need to drop the one time request to compare 1:38:07 ~ 1/10/2012 10:22:48 AM ~ Nicholas: Give information with and without one time requests, appropriate level of consolidation, 1:38:39 ~ 1/10/2012 10:23:20 AM ~ Dreher: Premise of courts consolidation with district court. Significant cost savings and investment Replacement of equipment, no internal policy, run till the wheels fall off, reprovisioning of equipment, Equipment replacement is by court and court jurisdiction, typically 5 years. In District court left up to judges. Work stations recently upgraded. Current ongoing technologyincludes software. 929,000 per year, software maintenance cost, WSCA- pricing schedule, topical assessment, court procuring cheaper than that schedule One year support versus 3 year maintenance 1:42:05 ~ 1/10/2012 10:26:46 AM ~ Joann: 350,00 is one time request, the 1.8 is ongoing. Hope to move into special revenue account after this biennium so it will be self sustaining 1:42:36 ~ 1/10/2012 10:27:17 AM ~ Wallis: 1.8 into special fund? 1:42:45 ~ 1/10/2012 10:27:26 AM ~ Joann: Yes, as it will be ongoing and intent of fund 1:42:56 ~ 1/10/2012 10:27:37 AM ~ Dreher: District 2, project initiated in July 2009, design committee for electronic filing, project on schedule and on budget, 3 pilot courts Goal is to consolidate and streamline information in court, degree of uniformity, statistics capture, relate infomration across jurisdictions Multi phase release, on 3 of 5. SC - 78 One time budget request 1:44:57 ~ 1/10/2012 10:29:38 AM ~ Nicholas: Surepeme Court E-filing. Can public see the briefing? 1:45:13 ~ 1/10/2012 10:29:54 AM ~ Dreher, Yes, unless it is confidential. 1:45:28 ~ 1/10/2012 10:30:09 AM ~ Nicholas: Fees? 1:45:38 ~ 1/10/2012 10:30:19 AM ~ Dreher: No cost 1:45:43 ~ 1/10/2012 10:30:24 AM ~ Nicholas: question 1:45:48 ~ 1/10/2012 10:30:29 AM ~ Dreher: Electronic filing system, Case management in all clerks office, 1:46:31 ~ 1/10/2012 10:31:12 AM ~ Nicholas: Expensive for 3 courts, 9 million for 3 1:46:47 ~ 1/10/2012 10:31:28 AM ~ Dreher: 9 million takes us through all courts. 1:46:59 ~ 1/10/2012 10:31:40 AM ~ Nicholas: Public use, when do we get there 1:47:15 ~ 1/10/2012 10:31:56 AM ~ Dreher: At completion of e-filing. July 2014 fully implemented electronic filing and case management 1:47:49 ~ 1/10/2012 10:32:30 AM ~ Nicholas: Timeline funding? 1:47:55 ~ 1/10/2012 10:32:36 AM ~ Dreher: Red is for requested biennium, 1:48:24 ~ 1/10/2012 10:33:05 AM ~ Nicholas: Color coding, line at end of January 14, disects purple and yellow or what is not been paid is in white boxes? 1:48:49 ~ 1/10/2012 10:33:30 AM ~ Dreher: Correct 1:48:55 ~ 1/10/2012 10:33:36 AM ~ Nicholas: Request beyond colored boxes. 1:49:07 ~ 1/10/2012 10:33:48 AM ~ Dreyer: 2.6 million 1:49:17 ~ 1/10/2012 10:33:58 AM ~ Nicholas: Last general fund request? 1:49:29 ~ 1/10/2012 10:34:10 AM ~ Dreher: Correct, circuit courts are not included 2015 for non-judicial courts 1:50:04 ~ 1/10/2012 10:34:45 AM ~ Meier: IT Special Revenue accounts, Need half for data processing, 900,000 per year for other needs, sufficient for future 1:50:38 ~ 1/10/2012 10:35:19 AM ~ Joann: Not asking for additional funds appropriated out of Revenue funds so hope it grows, not saying we will not come back for GF account, 1:51:21 ~ 1/10/2012 10:36:02 AM ~ Meier: Fund balance, burn rate, some cushion, hoping not to be back, might be 1:51:44 ~ 1/10/2012 10:36:25 AM ~ Joann: Correct Ten dollar fee not sufficient to support all. 1:51:58 ~ 1/10/2012 10:36:39 AM ~ Dreher: Pg 79 Priority 3 - Statewide Circuit Court Case Management System Unified, same vendor, resource intensive to maintain, not conducive to electronic filing, public access, electronic tablets Goal to leverage with district court, same methodology with design, gathering and implementation. Formal discovery completed. Gap Analysis significant to cost saving. Centralized and web based. 400,000 for data migration, 485,000 calendar and scheduling. 1:54:46 ~ 1/10/2012 10:39:27 AM ~ Nicholas: Migration, calendar and scheduling. What do you do to make it competitive? 1:55:13 ~ 1/10/2012 10:39:54 AM ~ Dreher: Cost competiveness, round of negotiation, 1:56:01 ~ 1/10/2012 10:40:42 AM ~ Nicholas: Do you pick a vendor that is forever or competition in future without conversion cost? 1:56:27 ~ 1/10/2012 10:41:08 AM ~ Dreher: Our vendor has oepn standards. Focus is about data collection. 1:56:51 ~ 1/10/2012 10:41:32 AM ~ Dreher: Priority 3 conclusion: One time request Priority 4 Courtroom Technology Enhancements pg 79 update funding for the current biennium, new courthouse construction in Johnson and Sweetwater county, funding for those courthouses 1:58:18 ~ 1/10/2012 10:42:59 AM ~ Nicholas: Those courthouses online, minimum requirements for IT? 1:58:34 ~ 1/10/2012 10:43:15 AM ~ Dreher: Yes. Works best if we are involved with plannign process. Continuity across courthouses 1:59:11 ~ 1/10/2012 10:43:52 AM ~ Nicholas: Buffalo progress? 1:59:20 ~ 1/10/2012 10:44:01 AM ~ Dreher: Buffalo ahead, Sweetwater behind 1:59:32 ~ 1/10/2012 10:44:13 AM ~ Nicholas: Talking about cooperation? 1:59:42 ~ 1/10/2012 10:44:23 AM ~ Dreher: Little resistance Amount for priority 4 is 300,000 and a one time request Priority 5 on page 80 is Circuit Court Judicial Video Appearance. 134,500 one time request for 10 courts. It is by request only. Utilization, Video Usage, 2:01:25 ~ 1/10/2012 10:46:06 AM ~ Nicholas: Standard broadband? 2:01:33 ~ 1/10/2012 10:46:14 AM ~ Dreher: Yes broadband, pricey due to integration, one piece of equipment 2:01:53 ~ 1/10/2012 10:46:34 AM ~ Berger: Challenges for utilization 2:02:00 ~ 1/10/2012 10:46:41 AM ~ Dreher: Getting the buy-off on it, Differences across the judges, video technology has been cart based. 2:03:13 ~ 1/10/2012 10:47:54 AM ~ Berger: Use judges who use to train others? 2:03:24 ~ 1/10/2012 10:48:05 AM ~ Dreher: Judges encourage each other. One Challenge for video technology is having someone to call. Office focuses on list, AG, Dept of Health, ST. Joseph's, Pg 80 Priority 6 Electronic Citation Grant Funding "E-citations" Starting with Wyoming Highway Patrol because they produce roughly 80% of citations. Eliminate manual duplicity of dat entry. Increase officer accuracy . Increases efficiencies shared by multiple agencies. Faster payment processing. It is a grant, polled for participation, Grant methodology: Law Enforcement Department expresses interest, court requirements for data, uniform statute, grant custodian implementation plan, 2:08:37 ~ 1/10/2012 10:53:18 AM ~ Nicholas: A sharing cost or every county 100% grant? 2:08:50 ~ 1/10/2012 10:53:31 AM ~ Dreher: Sharing of cost causes sustainability issue. Nothing is final. 2:09:10 ~ 1/10/2012 10:53:51 AM ~ Nicholas: How much to what county? 2:09:19 ~ 1/10/2012 10:54:00 AM ~ Dreher: Breakdown available, varies by county, 2:09:34 ~ 1/10/2012 10:54:15 AM ~ Nicholas: All want something for free 2:09:42 ~ 1/10/2012 10:54:23 AM ~ Dreher: Not all have. 2:09:48 ~ 1/10/2012 10:54:29 AM ~ Nicholas: Need to see list. 2:09:54 ~ 1/10/2012 10:54:35 AM ~ Peterson: State to North has e-citation, works well, 2:10:18 ~ 1/10/2012 10:54:59 AM ~ Edmonds: What exactly is this going to require of the officer? Does that mean it goes into the system real-time? 2:10:47 ~ 1/10/2012 10:55:28 AM ~ Dreher: One of the focal points system is conducive to. PDA or laptop device, 2:11:47 ~ 1/10/2012 10:56:28 AM ~ Edmonds: Case management system public access, must log in, Missouri can look by last name. What is log requirement? 2:12:21 ~ 1/10/2012 10:57:02 AM ~ Dreher: Supreme Court has no credentialing unless filing, no registration. Vendors can obtain, sell and not pay royalties. Address at future date. This body directed that electronic filing be as accessible as possible to the public. 2:13:26 ~ 1/10/2012 10:58:07 AM ~ Wallis: Potential for reporting, for queries? How many people arrested for one thing? Will it give this information? 2:13:55 ~ 1/10/2012 10:58:36 AM ~ Dreher: The data is a goal. Have data warehouse, depends date and type of data. Holes primarily in municipal. Yes, data and statistical element are what lawmakers and courts are after 2:14:59 ~ 1/10/2012 10:59:40 AM ~ Von Flatern: Want balance in special fund to ride for biennium, asking for GF, pg 82. Explain base budger on page 76. Where did the 7.9 start out? Is there a minimum in that account? 2:16:12 ~ 1/10/2012 11:00:53 AM ~ Joann: pg 85, column 3 base budget, column 4 adjustments, items drop out if one time request, column 6 is standard budget, Have olbigation for 3.8 to be ongoing. 10 dollar filing fee is not sufficient for ongoing and future technology costs. Want growth in account to become self sustaining. Interest accrues in account, 2:18:13 ~ 1/10/2012 11:02:54 AM ~ Von Flatern: Balance of 5 million? 2:18:22 ~ 1/10/2012 11:03:03 AM ~ Joann: Appproximately 5 million, has some payments due and some funds earmarked. 2:18:57 ~ 1/10/2012 11:03:38 AM ~ Von Flatern: Offset with GF versus special revenue funds today instead of in future? 2:19:17 ~ 1/10/2012 11:03:58 AM ~ Joann: Yes, correct 2:19:26 ~ 1/10/2012 11:04:07 AM ~ Von Flatern: Colored areas of chart funding, white areas to be taken care of by Revenue fund. 2:20:06 ~ 1/10/2012 11:04:47 AM ~ Joann: Yes 2:20:13 ~ 1/10/2012 11:04:54 AM ~ Nicholas: Account balances, plan for 4 years, It is okay to build fund for some purposes and not others. Give us a 4 year fiscal profile. Building a trust fund. You expect to be fully expended in four years. Assemble spreadsheets that show breakdown of componenets. 2:21:37 ~ 1/10/2012 11:06:18 AM ~ Dreher: yes 2:21:41 ~ 1/10/2012 11:06:22 AM ~ Berger: Start request information when? 2:22:02 ~ 1/10/2012 11:06:43 AM ~ Nicholas: State Engineer payment. Historicall investment. On-line information. 2:22:56 ~ 1/10/2012 11:07:37 AM ~ Von Flatern: Will E-citations eliminate a step and change positions? 2:23:22 ~ 1/10/2012 11:08:03 AM ~ Dreher: Currently trying to duplicate processes. 2:23:43 ~ 1/10/2012 11:08:24 AM ~ Berger: Worked with other states who have done this..best practices? 2:23:56 ~ 1/10/2012 11:08:37 AM ~ Dreher: Combination of vendor and needs of Wyoming. Do not know best practices for implementation. Example of officer using e-citation. Internal procedural stuff do not know. 2:24:42 ~ 1/10/2012 11:09:23 AM ~ Dreher: Concludes presentation. 9 million budget exception request. 2:25:06 ~ 1/10/2012 11:09:47 AM ~ Hastert: 1.5 million, pg 81, 2:25:17 ~ 1/10/2012 11:09:58 AM ~ Dreher: 626 pg 82, grants, column 7. 2:25:32 ~ 1/10/2012 11:10:13 AM ~ Hastert: Incorporated inside 600 2:25:43 ~ 1/10/2012 11:10:24 AM ~ Joann All judges are put in a retirement account Page 91 This board meets 5 or 6 times a year. We do use video conferencing when possible. We are asking 1.5 mill to get employees up to 91% Merit pay will be ongoing. The majority of these funds will be District Judges 2:28:45 ~ 1/10/2012 11:13:26 AM ~ Nicholas Lets breakout JAs Lets say that a judge in Gillettee just wants to give a raise just because they think they are great is that what you are saying. First of all you not only saying they are a rock star, are they performing like a rock star? 2:31:04 ~ 1/10/2012 11:15:45 AM ~ 2:31:09 ~ 1/10/2012 11:15:50 AM ~ Kite 2:31:24 ~ 1/10/2012 11:16:05 AM ~ Nicholas If it's merit pay, you pay it. 2:31:54 ~ 1/10/2012 11:16:35 AM ~ Kite The one time bonus 2:32:09 ~ 1/10/2012 11:16:50 AM ~ Nicholas If you want merit pay plan, develope one and we will fund the plan. 2:32:52 ~ 1/10/2012 11:17:33 AM ~ Kite Some of these positions you know that that critical employee you can't get along without 2:33:27 ~ 1/10/2012 11:18:08 AM ~ Nicholas Now if you saying you don't want lose a good law clerk, that is just part of the program. You can be an X band employee but your salary in compared to other X band employees 2:35:19 ~ 1/10/2012 11:20:00 AM ~ Joann I have been contact with Our employees are "at will" employees. We do have employees that are impacted by case load. You had mentioned did I bring into the cost of living consideration. That is not part of this. That is the salary request $112,000 professional fees $100,000 on behalf of the Wyoming Court Security Commission $12,000 to cover teh increased costs of the drug court magistrates. $113, 280 Special projects & services $85,120 for time strudy of the Circuit & District Court An additional $28,000 +/- for the judges 2:40:43 ~ 1/10/2012 11:25:24 AM ~ Kite This is really the only way to update our time study 2:41:23 ~ 1/10/2012 11:26:04 AM ~ Berger Who do you use. 2:41:44 ~ 1/10/2012 11:26:25 AM ~ Joann With that, that concludes our presentation. 2:42:46 ~ 1/10/2012 11:27:27 AM ~ Nicholas Any questions 2:42:58 ~ 1/10/2012 11:27:39 AM ~ Waldrip From Carbon County I also serve as the president of the disrict court judges. We are the general jurisdication court. Limited and general We hear all divorces, child delequence, in voluntary commitments Our budges are submitted to Miss Odendahl, The court has state that we will have an interperter for each wourt. Thus far, it has just come out of the Judges budget. I've never done an inturpertive trial 2:47:39 ~ 1/10/2012 11:32:20 AM ~ Nicholas Why not just create a pool. If we want a line item Would you prefer to have one line item or put it in to all DJ's account 2:49:24 ~ 1/10/2012 11:34:05 AM ~ Joann Most of our DC function on only 20-25 per year 2:50:03 ~ 1/10/2012 11:34:44 AM ~ Waldrip 2:50:33 ~ 1/10/2012 11:35:14 AM ~ Nicholas Your going to have different polocies in different flexing 2:51:10 ~ 1/10/2012 11:35:51 AM ~ Joann 2:51:18 ~ 1/10/2012 11:35:59 AM ~ Nicholas Only you can flex those funds DJ's can flex it If you don't car I would like to leave it in a pool. 2:52:43 ~ 1/10/2012 11:37:24 AM ~ Waldrip Page 1 2:53:01 ~ 1/10/2012 11:37:42 AM ~ Joann You will notice that all the intruperter fees have been lump together 2:53:47 ~ 1/10/2012 11:38:28 AM ~ Waldrip I use it agressivly Saves a lote on travel. Also use it in juvenil court. Saves a lot money. I think they have the same type of setup we have. Are big exceptions are $100,000 water litigation project. We have a policy that a judge travel more than 10,000 per year. Judge Brooks is the only judge that does not have a law clerk Page 8 Exception request $11,500 2:58:13 ~ 1/10/2012 11:42:54 AM ~ Von Flatern Revenue is generated by collection of staturaty 2:58:41 ~ 1/10/2012 11:43:22 AM ~ Waldrip Page 14 Court Page 18 Travel in State, supplies Professional fees When my reporter is on vacation, I have someone I can call. Page 23 Page 30 Greenriver Exception Requewst Page 35 Page 40 Page 48 Big Horn Request 3:02:02 ~ 1/10/2012 11:46:43 AM ~ Nicholas Is that a 100 that drops in or is that ongoing What is her salary 3:02:58 ~ 1/10/2012 11:47:39 AM ~ Joann Her salary is paid by the hour 3:03:18 ~ 1/10/2012 11:47:59 AM ~ Nicholas Are those employees here in Cheyenne 3:03:38 ~ 1/10/2012 11:48:19 AM ~ Joann No it does not come out of the water account. He is out of Colorado I don't know. 3:04:36 ~ 1/10/2012 11:49:17 AM ~ Waldrip Page 63 Page 58 Judge Price in Gillettee Page 63 Casper Communication requests $3,000 Page 73 It is difficult to find a certified court interpenture That doesn't address the Crotian truck drivier going down I-80 3:07:10 ~ 1/10/2012 11:51:51 AM ~ Joann Have them take a test to determine they are capable of working in a courtroom surroundings. 3:08:03 ~ 1/10/2012 11:52:44 AM ~ Waldrip I would not only pay mileage also lodgeing There is also a telephonic service expensive. 3:09:10 ~ 1/10/2012 11:53:51 AM ~ Berger Hearing impared 3:09:33 ~ 1/10/2012 11:54:14 AM ~ Waldrop Page 68 the other half of Page 73 Page 79 Torrington Page 84 Jackson Page 89 Page 94 Has his own law clerk. Mr. Brooks is here if you have any questions Page 100 Page 105 Greenriver Page 110 only Page 115 Gillette Page 120 Pinedale I will answer any question 3:12:46 ~ 1/10/2012 11:57:27 AM ~ Hastert $12,000 is that what we pay for a state vehicle 3:13:41 ~ 1/10/2012 11:58:22 AM ~ Joann That includes a sinking fund 3:14:03 ~ 1/10/2012 11:58:44 AM ~ Meier Does that come in at the 91% 3:14:22 ~ 1/10/2012 11:59:03 AM ~ Joann It is consistant with what we are paying other clerks 3:14:57 ~ 1/10/2012 11:59:38 AM ~ Meier Use the difference for sick fund 3:15:19 ~ 1/10/2012 12:00:00 PM ~ Joann several agencies can cover a vacancy when someone retires We have asked for $150,000 for 3:17:04 ~ 1/10/2012 12:01:45 PM ~ Nicholas Law clerks would work 2 or 3 years and then move out. Clearks wages go up and then you have to hire at a lower age. 3:18:20 ~ 1/10/2012 12:03:01 PM ~ Joann You don't what ever you say is the bottom line. We have some law clerks over $70,000 If that Judge can prove that they are worth the higher wages 3:20:07 ~ 1/10/2012 12:04:48 PM ~ Nicholas This is always an issue. 3:20:21 ~ 1/10/2012 12:05:02 PM ~ Joann Yes, that is what we trying to do. Not everone is going to get a pay raise. 3:21:01 ~ 1/10/2012 12:05:42 PM ~ Nicholas Any other questions. Take a lunch break till one.