File name: JACBudgetHearings2014_20140120_122956.dcr Folder: C:\Documents and Settings\happropriations\My Documents\JAC Audio 2014 2 ~ 1/20/2014 1:11:08 PM ~ January 20, 2012 Agency Hearings - Callbacks PM Session. Chairman Harshman 32 ~ 1/20/2014 1:11:38 PM ~ Harshman: Welcome to Director Fausett 006- AandI - statement, then questions. 55 ~ 1/20/2014 1:12:01 PM ~ Fausett: Handouts- answers to general questions during hearing, white paper on motorpool, summary of insurance - "Insurance 101" 10 year employee turnover numbers, . Handout for reclassification statewide. over last year. Committee request if Aand I were to biennialize their budget. 2:55 ~ 1/20/2014 1:14:01 PM ~ Stubson: Insurance 101 instead of Insurance for dummies. 3:17 ~ 1/20/2014 1:14:23 PM ~ harshman: turnover excludes transfers, looks like a different number 3:30 ~ 1/20/2014 1:14:36 PM ~ Fausett: slight modification, 15%. This is the actual number, slight upward trend, 4:43 ~ 1/20/2014 1:15:49 PM ~ Harshman: forecast to go down... 4:56 ~ 1/20/2014 1:16:02 PM ~ STaff: 2013-2014 4.5% increase, 5:25 ~ 1/20/2014 1:16:31 PM ~ Hastert: pause to find the document. 5:56 ~ 1/20/2014 1:17:02 PM ~ Bebout: dept internal transfers..step increases? correlate numbers your and deans? 6:18 ~ 1/20/2014 1:17:24 PM ~ Richards: first chance to evaluate. Agency 15 are AG positions, many are a basis of their step plan which applies solely to the AG. . Others individuals may have made a claim that the work being performed is outside their job description, HR review, can see if position was reclassified higher or lower. 7:21 ~ 1/20/2014 1:18:27 PM ~ Jones: Looking at two different documents. Mr. Richards A and I provided document. What you are looking at is budget office prepared, cross-walk document, positions moved within 5 agencies. The two documents are unrelated. 8:17 ~ 1/20/2014 1:19:23 PM ~ Bebout: state , federal funds...internal classification bumped up? 8:33 ~ 1/20/2014 1:19:38 PM ~ Jones: 3 of the 5 agencies had straight across movement, 2 agencies had exception: AandI took vacant positions, reclassified, change in compensation level, increase in GF required, 31677 taken from SB to cover inc. cost. Dept of Education shows a change in funding mix associated with one position. Whe nwe see a position changing a funding mix, that is an exception reuqest. 132 positions within DOE. We missed the funding change, it is correct in budget. It should have been an exception request. We missed it. 10:40 ~ 1/20/2014 1:21:46 PM ~ Bebout: Bottom of list, is that first priority or last priority..leasing budget? 11:11 ~ 1/20/2014 1:22:17 PM ~ Fausett: prioritization list given to Bret Jones, Leasing program and leasing mgt program are higher up on the list. 53% of all of AandI is for risk funds, leasing...We reduced risk mgt pool by 400,000 last year. Leasing would need to be scaled back to meet biennialization. 12:17 ~ 1/20/2014 1:23:23 PM ~ Bebout: cost escalators...Do we treat people differently? some with escalators some without. What is the consistency? Why do we do it? 12:54 ~ 1/20/2014 1:23:59 PM ~ Horsley: Some leases have cost escalators built into the contracts. some on a COLA, applicable % at time in contract, others are a set amount. Not much consistency. May be annual or may not. 13:40 ~ 1/20/2014 1:24:46 PM ~ Bebout: Turnover percentage ..on graph. Brett: the number 15% was mentioned. You show 12.4% 14:06 ~ 1/20/2014 1:25:12 PM ~ Fausett: it is 12.4. The 15% included some of the employees moving from other agencies to ETS. 14:38 ~ 1/20/2014 1:25:44 PM ~ Harshman: 1/3 retirement, hold true in lookback? 14:49 ~ 1/20/2014 1:25:55 PM ~ Fausett: did not do retirement analysis for 10 years in this report. Traditionally, state employees are deferring retirements for various reasons. upticks in employee turnover. 15:49 ~ 1/20/2014 1:26:55 PM ~ Harshman: math if you took out retirement. Rate for quitting or termination? 16:33 ~ 1/20/2014 1:27:39 PM ~ Nicholas: liabiilty risk pool fund, 47 or 49 M in it. What is the number? 16:49 ~ 1/20/2014 1:27:55 PM ~ Fausett: 47 M today, gone up since last year. 16:59 ~ 1/20/2014 1:28:05 PM ~ Nicholas: Do you recall printers and computers requested on 4 year turnover policy outo f ETS? 17:19 ~ 1/20/2014 1:28:24 PM ~ Fausett: don't have any in A and I that I am aware of. 17:30 ~ 1/20/2014 1:28:36 PM ~ Dockstader: turnover? 18:08 ~ 1/20/2014 1:29:14 PM ~ Fausett: 2010 lowest point of turnover. No correlation between the Hay study and turnover. 18:35 ~ 1/20/2014 1:29:41 PM ~ Harshman: Goal of market value for Hay study. avg percentage now? 18:52 ~ 1/20/2014 1:29:58 PM ~ Fausett: 2010 pay table adopted. Market study conducted in fall of 2008. Data aged by Hay group in fall of 2009. reflective of 2010 January market. Pay tables not reflective of current mkt today in both public and private sector. There are 5 pay tables, none have been adjusted since 2010 19:54 ~ 1/20/2014 1:31:00 PM ~ Harshman: without budget constraints would you bring Hay group back every couple years? 20:16 ~ 1/20/2014 1:31:22 PM ~ Fausett: Market policy position for employee compensation...Over last 4 years have seen difference in up and down among market. We would suggest the opportunity to adjust pay tables, not necessarily a correlation of adjusting pay of employees. That would be seperate. Would like ability every couple years to review scales. Trends change. Value in looking at mkt value positions. 21:53 ~ 1/20/2014 1:32:59 PM ~ Harshman: could do with staff, how much money to do study? 22:09 ~ 1/20/2014 1:33:15 PM ~ Fausett: depends on analysis . 4 years ago hay group did study of employers within the state, added to the cost. Hay group has large data base of regional and national salary rates..depends on work done= est of 25 -50,000 23:05 ~ 1/20/2014 1:34:11 PM ~ Harshman: Looking at 2010 levels, what percent at 92% level? 23:25 ~ 1/20/2014 1:34:31 PM ~ Fausett: some falling behind fast than others. EX: Executive pay table is not keeping up with mkt. Highway Patrol and Corrections are better than market 4 years ago. Aggregate for last 4 years, slip back of 4.7% - market policy position. 24:14 ~ 1/20/2014 1:35:20 PM ~ harshman: Where are they in terms of the pay range on the old tables. 24:32 ~ 1/20/2014 1:35:38 PM ~ Harshman: on avg - trying to keep people at 91 or 92 in first stages. 24:49 ~ 1/20/2014 1:35:55 PM ~ Fausett: ...8% behind mkt on avg. 25:10 ~ 1/20/2014 1:36:16 PM ~ Harshman: so at 92% 25:18 ~ 1/20/2014 1:36:24 PM ~ Fausett; across all groups, all employees. 25:29 ~ 1/20/2014 1:36:35 PM ~ meier: pay study - do you include all retirement and all benefits , what employees pay for benefits and retirment or only gross pay? 26:00 ~ 1/20/2014 1:37:05 PM ~ Fausett; the 92% is for base salary only, does not include retirement or benefits. 26:17 ~ 1/20/2014 1:37:23 PM ~ Meier: do other states require 15% of medical or within that range? 26:33 ~ 1/20/2014 1:37:38 PM ~ Fausett: not specific amount. other states have comparable pkg to wyoming. 26:55 ~ 1/20/2014 1:38:01 PM ~ Meier: have you asked Board of retirement to look at other states for employee payment or do you have the info available? 27:16 ~ 1/20/2014 1:38:22 PM ~ Fausett: I do not have info on the retirement. 27:24 ~ 1/20/2014 1:38:30 PM ~ meier: When we look at a pay pkg we need to look at the pay package and not just at base pay . Ask Hay group to include that in next study. Need to look at total dollars. 28:09 ~ 1/20/2014 1:39:15 PM ~ harshman: LSO fiscal - avg state employee with 10 years experience Health is 22.3 % , salary of 50,000 = total pkg of 70,000+ for the state to pay. Sen Meier brings up a good point. More money for the study. Do not want to spend a million on a study that we could put into salaries. 29:31 ~ 1/20/2014 1:40:37 PM ~ Fausett: discussions with Hay group. does do total compensation analysis. did it in Utah, have seen the findings. They do two things: analysis of total compensation, retirement, sick leave, Different states have different mixes, Haye group surveys employees to ask preference for benefits employees prefer. 31:23 ~ 1/20/2014 1:42:29 PM ~ Urquidez: Haye group has done whole or total compensation studies for 5 states, each state has a mix. lengthy study, a lot of analysis and detail. It is an expensive project: 250,0000 up to 1 million. cost driven by need and number of employees. 32:22 ~ 1/20/2014 1:43:28 PM ~ Harshman: seems easier to compare state employees than to go into the private sector. 32:47 ~ 1/20/2014 1:43:53 PM ~ Urquidez: you are right... 33:00 ~ 1/20/2014 1:44:06 PM ~ harshman: Look at other states, change the retirement system, looking for a 100% funding, probably won't see COLA's. % or flat rate, health benefits, removed wellness, deferred comp incentives. 80% of employees. pay part of retirement..2.68 will be employee share. 1.43% of check, we know what that is, now additional 2.68. We struggele on JAC because it comes loud and clear across state that it has to be a certain amount but there are a lot of ways ..like deferred comp. 35:21 ~ 1/20/2014 1:46:27 PM ~ Meier: Hay study coming in. we supply the info. computer system. Can you do it employee identification. Can you do it. 37:17 ~ 1/20/2014 1:48:23 PM ~ Fausett: depth of analysis. We can do some of it ourselves. Hay group report for utah - can show it to you to see if that is waht you want. 37:55 ~ 1/20/2014 1:49:01 PM ~ Dockstader: comparision for similar states..estimate of time for total compensation study from Hay group. 38:26 ~ 1/20/2014 1:49:32 PM ~ Urquidez: Hays group could not give price tag. Std practice is to look at the market first. 250,000 min up to 1 million for other states but they are large relative to us. 39:31 ~ 1/20/2014 1:50:37 PM ~ Fausett: we can ask the Hay group to give us a proposal 39:45 ~ 1/20/2014 1:50:50 PM ~ harshman: will give direction to your agency in the budget. 40:05 ~ 1/20/2014 1:51:11 PM ~ Dockstader: does not cost anything to ask. 40:14 ~ 1/20/2014 1:51:20 PM ~ Harshman: personally, time to update the tables so we know where we are at. At point to say go with Hayes study or not. 40:35 ~ 1/20/2014 1:51:41 PM ~ Fausett: I agree. I believe we have enough data to adjust the pay table this year..minimal impact on employee 41:00 ~ 1/20/2014 1:52:06 PM ~ Harshman: adjusting the pay tables does not change the pay, we do that. 41:12 ~ 1/20/2014 1:52:18 PM ~ Fausett: minimal numbers of employess adjusted. 41:23 ~ 1/20/2014 1:52:29 PM ~ Dockstader: pay tables will be adjusted is direction. 41:37 ~ 1/20/2014 1:52:43 PM ~ harshman: will have to give that direction in the budget. 42:12 ~ 1/20/2014 1:53:18 PM ~ Bebout: cost of living should be factored in. 42:37 ~ 1/20/2014 1:53:43 PM ~ Fauset: we do have economic division trying to find that data. State of wyoming does own survey so it is easier for state. Group will get that info for you soon. 43:09 ~ 1/20/2014 1:54:15 PM ~ harshman: Question for Ralph. wellness piece, option to drop our previous wellness plan. proposal to target folks in risk category. We did not adopt it. 43:44 ~ 1/20/2014 1:54:50 PM ~ Ralph: did not adopt. wellness program eliminated, focused on wellness through awareness. doing risk mgt through health care. EX: type 2 diabetes. appropriate care of self. 44:34 ~ 1/20/2014 1:55:40 PM ~ harshman: smokers? 44:40 ~ 1/20/2014 1:55:46 PM ~ Ralph: smoking is difficult for health plan to address. 44:52 ~ 1/20/2014 1:55:58 PM ~ Harshman: smoking, obesity, etc targeted? 45:02 ~ 1/20/2014 1:56:08 PM ~ Ralph: Sept report - overall. Rate differentials. Unless there is teeth behind it, test it and have cnosequences for people lying on it. difficult to do. 45:44 ~ 1/20/2014 1:56:50 PM ~ Harshman: a few folks use most of the health care. Most of it is choice. 45:59 ~ 1/20/2014 1:57:05 PM ~ Ralph: many of the chronic health care is our lifestyle choices, drives health care overall and leads to health care. Obesity leads to type 2 diabetes, CPAP machine etc. 46:39 ~ 1/20/2014 1:57:45 PM ~ harshman: No wellness program, just outreach, education. 46:50 ~ 1/20/2014 1:57:56 PM ~ Ralph: correct, 47:22 ~ 1/20/2014 1:58:28 PM ~ Harshman: vehicle turnover, 100,000 mileage lease turnover. someone said 125,000 which is case anyway, delay in replacing 47:53 ~ 1/20/2014 1:58:59 PM ~ Fausett: that is true.. 47:58 ~ 1/20/2014 1:59:04 PM ~ Harshman: Cell pohone plans being paid for. 48:08 ~ 1/20/2014 1:59:14 PM ~ Fausett: ask Mr. Waters. 48:14 ~ 1/20/2014 1:59:20 PM ~ Harshman:No IRS rule about untaxed benefit? 48:33 ~ 1/20/2014 1:59:39 PM ~ Fausett: yes there is. 48:41 ~ 1/20/2014 1:59:47 PM ~ 10 minute break the n 053- dept of workforce services 48:58 ~ 1/20/2014 2:00:04 PM ~ 49:15 ~ 1/20/2014 2:03:04 PM ~ Harshman: Welcome to Director Evans. 053, Dept of workforce services. 49:39 ~ 1/20/2014 2:03:28 PM ~ Evans: followup to Dec presentation. document provided..encompass all the questions. what part to dive into today? 50:19 ~ 1/20/2014 2:04:08 PM ~ Harshman: Co chair wants to talk about the first page, workers comp, unemployement insurance. 50:58 ~ 1/20/2014 2:04:47 PM ~ Nicholas: page 2 of workers comp - number of OAH referrals has gone down sign but referrals to medical commission are fairly consistent. Does a MC hearing cost more than OAH hearings by 2 or 3 times? 51:46 ~ 1/20/2014 2:05:35 PM ~ Evans: yest it is. 51:51 ~ 1/20/2014 2:05:40 PM ~ Nicholas: commentary - had 4 cases referred to medical commmission that I did not hink should go to medical commission, should have gone to OAH. How do you monitor it..option to counsel to go to OAH. Data on favorable rules division vs claimant. Who tabulates those? 52:53 ~ 1/20/2014 2:06:41 PM ~ Evans: Su Flores. 52:59 ~ 1/20/2014 2:06:48 PM ~ Nicholas: questioning the numbers, do not make sense on practical basi. 2011-2012, employers only one case a year. I know personally that is not the case. 53:25 ~ 1/20/2014 2:07:14 PM ~ Ysebart: Admin for office of stds and compliance. Data you are looking at show the employers initiated the appeals. 54:06 ~ 1/20/2014 2:07:55 PM ~ Nicholas: misreading - it is who initiated. Does Sue keep a tally of favorable vs unfavorable rulings? 54:34 ~ 1/20/2014 2:08:23 PM ~ Bebout: Front page - UI. Why are revenues from 2013 so much higher than 09. 54:59 ~ 1/20/2014 2:08:48 PM ~ Evans: Probably the Trust fund factor, solvency of fund. staturtory requirement that when fund reaches a certain level...bring fund up to % of wages paid in state. 2009-10 the payments were substantially more because of the economic conditions. 55:58 ~ 1/20/2014 2:09:47 PM ~ Nicholas: Attached wyoming initiative for spinal injuries..cost money to do it, what have youi gleamed from this to improve claim rate for workman compt. 56:32 ~ 1/20/2014 2:10:21 PM ~ Evans: presented to joint labor committee...an academic study, a pilot to learn that if there is early intervention with a back injury, people can voluntarily participate, let injury settle, favorable news for cost savings to not go immediately to surgical and/or medical options. Direction from labor committee was to submit a follow up plan, in process of preparing 57:55 ~ 1/20/2014 2:11:43 PM ~ Ysebart: Study overwhelmingly showed that a conservative course of treatment for a spin injury was advantageous to all..returned to work 9 days sooner and about 90000 per case cheaper. 6 week course of conservative treatment, ruled out red and yellow flags, paid the doctors extra units so physician had time to do counseling, including physcological and physical therapy. American College of Radiology and Orthopedic Organization.. Have a control group and a study group so we can a longitudinal study. predict results will be greater over time. 1:00:23 ~ 1/20/2014 2:14:12 PM ~ harshman: rest, relaxation, physical therapy..realign 1:00:37 ~ 1/20/2014 2:14:26 PM ~ Ysebart: a picture of any spine in this room would show an abnormality, could have been there for years, not as a result of the injury, impulse is to get if fixed. 1:01:17 ~ 1/20/2014 2:15:06 PM ~ Harshman: red flag is can/t walk, paralysis. 1:01:42 ~ 1/20/2014 2:15:31 PM ~ Stubson: Dartmouth study showed Casper had more back surgeions per capita and more back surgeries ..Are we seeing higher expenses due to over treatment. 1:02:24 ~ 1/20/2014 2:16:13 PM ~ Ysebart: total expense is even with national. Cases per capita are higher. Darmouth study initiated the back study, Wyoming medical. study continued last year. 1:03:01 ~ 1/20/2014 2:16:50 PM ~ perkins: count the ones that go to Ft. Collins? 1:03:11 ~ 1/20/2014 2:17:00 PM ~ Ysebart: yes... 1:03:17 ~ 1/20/2014 2:17:05 PM ~ perkins: NE Institutional review boards, sign of that acceptance of study. 1:03:36 ~ 1/20/2014 2:17:25 PM ~ Ysebert: NE review board is inital entry level of qualifying for the NE journal of medicine, targeting 5 journals for publishing. first state to do this study. 1:04:13 ~ 1/20/2014 2:18:02 PM ~ Perkins: What di CRMC do as a result? 1:04:29 ~ 1/20/2014 2:18:18 PM ~ Ysebert: CRMC has a group of doctors sanctioned by NE institutional board. 1:05:04 ~ 1/20/2014 2:18:53 PM ~ perkins: what do we do with report? 1:05:12 ~ 1/20/2014 2:19:01 PM ~ Ysebart: working on recommendations: continue incentives, Aand I and employee group health plan to include with the state plan.. To et folks in, used the incentives instead of rules and statutes. 1:06:07 ~ 1/20/2014 2:19:56 PM ~ perkins: will work into rules and regulations? 1:06:19 ~ 1/20/2014 2:20:08 PM ~ Ysebart: yes - looking at spine only right now, then want to look at shoulder injuries, 1:06:42 ~ 1/20/2014 2:20:31 PM ~ Harshman: Decision matrix in handout. 1:07:03 ~ 1/20/2014 2:20:52 PM ~ Bebout: WYCAM project on schedule? 1:07:15 ~ 1/20/2014 2:21:04 PM ~ Evans: in build phase which goes on until 2016. Meeting with executive committee last week and the vendor. Meetings happen as needed. Governance schedule. .Mr. Waters is a member of the executive committee. 1:08:37 ~ 1/20/2014 2:22:26 PM ~ Bebout: 900 series for temporary employment. Is that for staffing issues? what is it for? 1:08:56 ~ 1/20/2014 2:22:45 PM ~ Evans: temporary services with several vendors...spread out over 3 areas: 1. workman's comp for revised PEERS system - set up a temporary call system, will phase out. 2 Unemployment insurance- 10 in UI call center, call volume, procesing claims, current wait of 15-20 minutes and up to 40 mins. Temporary came on as we lost positions. Compared staffing to surrounding states. Temps used in appeals and in tax. Mass maiilng 220000 pieces - to deposit UIT tax payments, measured by the feds on the stds... With feds , if we don't spend it, we don't get it back. Expended emergency comp put in by feds, we have to process that, added 5 FTE's, staff full time doing regualr jobs and project.. 1:12:41 ~ 1/20/2014 2:26:29 PM ~ Bebout: 1:12:44 ~ 1/20/2014 2:26:33 PM ~ Evans: ....slippery slope, try to use only when we hve to. 1:13:02 ~ 1/20/2014 2:26:51 PM ~ Bebout: Nelson medical investigation.?3 Evans: back study 1:13:25 ~ 1/20/2014 2:27:14 PM ~ Bebout: ? Evans: particular business listed if they accessed it. 1:13:46 ~ 1/20/2014 2:27:35 PM ~ Harshman: Thank you. 1:13:59 ~ 1/20/2014 2:27:48 PM ~ Bebout: I will carry yours in the senate so we will visit. 1:14:09 ~ 1/20/2014 2:27:58 PM ~ Nicholas: Various claims for replacement of computers based on ETS recommendatin of 4 years. If we change to 5 years, will it have significant impact. How would you assess? 1:14:42 ~ 1/20/2014 2:28:30 PM ~ Evans: I would need to ask the IT person in the agency. 1:14:54 ~ 1/20/2014 2:28:43 PM ~ Dockstadeer: Peers system? 1:15:01 ~ 1/20/2014 2:28:50 PM ~ Evans: where provider can get info about claim. 1:15:11 ~ 1/20/2014 2:28:59 PM ~ Ysebert: providers, injured workers an employers. PIER system. can track by claim number. 1:15:54 ~ 1/20/2014 2:29:43 PM ~ Harshman: Thank you. Next up is 057-Community Colelge Commission 1:16:29 ~ 1/20/2014 2:30:18 PM ~ 1:16:46 ~ 1/20/2014 2:34:12 PM ~ Harshman: agency 057- Community Colege Commission Welcome, 1:17:21 ~ 1/20/2014 2:34:47 PM ~ Jim Rose: Executive Director, prepared to answer questions or concerns. 1:17:47 ~ 1/20/2014 2:35:13 PM ~ harshman: interest in enrollment growht piece, 1:18:01 ~ 1/20/2014 2:35:27 PM ~ Wallis: enrollment growth. PPrevious meeting discussion. overall salaires, Decouple the issues. Pure enrollment growth funding piece sepeate from salaries. 1:18:36 ~ 1/20/2014 2:36:03 PM ~ Rose: Our ER budget request of 14.3 M is a result of statutory - salaries determined by each community college block grant. Not a uniform salary schedule, each community college and board of trustees at each community college determines. exception request on achievement of enrollment, 2009-2010 enrollment. recalibration every 4 years, also applies to standard budget. Every 4 years, based on enrollment, would recalculate standard budget, could go up or down. performance driven. 1:24:28 ~ 1/20/2014 2:41:55 PM ~ Wallis: Why not based on more current years? 1:24:46 ~ 1/20/2014 2:42:12 PM ~ Rose: Flattening of enrollment; set standard budget at highest point ever; more prudent in light of current enrollment; more accurate predictor 1:26:04 ~ 1/20/2014 2:43:30 PM ~ Rose: Distrubution of revenue according to enrollment; higher enrollment would equate to possible one-time funding for a finite timeframe, then reverts to standard budget. Rarely achieved full funding. Statutorily, cannot use preceeding timeframe, requird to use 2004-2005. 1:32:08 ~ 1/20/2014 2:49:35 PM ~ Harshman: outcomes based, performance based piece going where? 1:33:23 ~ 1/20/2014 2:50:49 PM ~ Rose: Community colleges determine own funding from block grants. Proposed, stabilize standard budget, and recalibrate every 4 years. Enrollment portion going to include student course completion. Exception request, 70-75% , or approximately $9M, going to personnel costs. Contribution of student to education has gone up due to tuition increases. No voice in fees charged to students at each community college. 1:43:30 ~ 1/20/2014 3:00:56 PM ~ Stubson: Enrollment growth - 10 year timeframe for calibration of standard budget. 1:46:16 ~ 1/20/2014 3:03:42 PM ~ Rose: Enrollments stabilizing 1:46:23 ~ 1/20/2014 3:03:49 PM ~ Stubson: 4 year calibration statutorily? 1:46:44 ~ 1/20/2014 3:04:10 PM ~ Rose: Can be done as a budget mechanism. 1:47:29 ~ 1/20/2014 3:04:55 PM ~ Meier: 4 year, or a 3 year rolling average for enrollment? 1:47:59 ~ 1/20/2014 3:05:25 PM ~ Rose: Predicated on 2 biennium would provide some level of stability 1:49:43 ~ 1/20/2014 3:07:09 PM ~ Meier: change in type of student and types of classes ie online. 1:50:06 ~ 1/20/2014 3:07:32 PM ~ Rose: Texas study, wash in face to face instruction as opposed to online. 1:51:57 ~ 1/20/2014 3:09:23 PM ~ Meier: 70% of exception request to salaries, how much to newer instructors? 1:52:34 ~ 1/20/2014 3:10:01 PM ~ Rose: dependent on each community college, block grant some funding would go to expansion. 1:54:18 ~ 1/20/2014 3:11:44 PM ~ Wallis: update chart, previously provided to include FY09-10? 1:55:14 ~ 1/20/2014 3:12:41 PM ~ Petry: First set of bars do include FY2008-2009. Lag between appropriation and enrollment seeking to cover. 1:56:42 ~ 1/20/2014 3:14:08 PM ~ Wallis: green bars what actual growth was 1:57:09 ~ 1/20/2014 3:14:35 PM ~ Petry: different model prior to FY11-12 biennium 1:58:50 ~ 1/20/2014 3:16:17 PM ~ Bebout: Fairness with regard to salaries and community colleges. Interim study? 2:01:55 ~ 1/20/2014 3:19:22 PM ~ Rose: Delivery of added distance, a large portion of increased enrollments are online. interim study would be warranted. 2:06:19 ~ 1/20/2014 3:23:46 PM ~ Harshman: Course completion key 2:06:28 ~ 1/20/2014 3:23:55 PM ~ Rose: K-12 partners important in preparation for college coursework. 2:08:06 ~ 1/20/2014 3:25:32 PM ~ Dockstader: enrollment trends have stabilized, no downward trend? 2:08:40 ~ 1/20/2014 3:26:07 PM ~ Rose: System average. no dip in entire system 2:09:30 ~ 1/20/2014 3:26:56 PM ~ Wallis: enrollment growth in northeast WY 2:10:11 ~ 1/20/2014 3:27:37 PM ~ Young: distance learning, industry still hiring, welders, machinists training. Trying to get grants to hire part-time instructors. Sustained FTE increase annually of 25% over 2004. 2:12:45 ~ 1/20/2014 3:30:11 PM ~ Rose: Different systems have different ways of delivery and associated costs. 2:14:03 ~ 1/20/2014 3:31:29 PM ~ 2:14:20 ~ 1/20/2014 4:01:31 PM ~ 077 ETS Flint Waters, Director Waters: State agency websites; up to director and staff at each agency, however, have tried to simplify, moved agency site to google. Yellow sheet is one-time versus recurring costs breakdown. $3.4M per biennium for backbone, yet to do for state offices. Additional cost of hardware, $560,000 annually, $1.1M biennium; $2.8M for circuit costs for biennium 2:21:44 ~ 1/20/2014 4:08:55 PM ~ Dockstader: FY17-18 2:21:51 ~ 1/20/2014 4:09:02 PM ~ Waters: Correct, can negotiate lower costs on hardware potentially. 2:22:20 ~ 1/20/2014 4:09:31 PM ~ Perkins: Broadband, obtained from? 2:22:38 ~ 1/20/2014 4:09:49 PM ~ Waters: State independent providers, lease capacity 2:22:52 ~ 1/20/2014 4:10:03 PM ~ Waters: Blue document, technology replacement program. Agency replacement every 2-3 years, industry standard. Agency 3-4 year average, some had 5 year replacement. Standarized, none less than every 4 years, DCI replacement more frequent. $2.5M reduction from requests, no automatic replacement of monitors or printers. Equipment replacement program, which provides service to those no longer under warranty. 2:29:35 ~ 1/20/2014 4:16:46 PM ~ Stubson: Require any justification for laptops and desktops in agencies? 2:30:07 ~ 1/20/2014 4:17:19 PM ~ Waters: Do not. 2:31:05 ~ 1/20/2014 4:18:16 PM ~ Perkins: Secretary of State, 30 employees, review of IT equipment, how be implemented since recommended. 2:32:23 ~ 1/20/2014 4:19:35 PM ~ Waters: Meets with ETS prior to doing budget. 2:33:23 ~ 1/20/2014 4:20:35 PM ~ Perkins: If approved, Secretary of State could place order 2:33:41 ~ 1/20/2014 4:20:53 PM ~ Waters: Still have to submit order to ETS for approval prior to placing order. 2:34:08 ~ 1/20/2014 4:21:19 PM ~ Perkins: Same with software 2:34:45 ~ 1/20/2014 4:21:57 PM ~ Waters: Is taken into consideration when replacing hardware, usually update software too. 2:36:07 ~ 1/20/2014 4:23:18 PM ~ Waters: Commerical versus consumer grade hardware. Operating system and warranty considerations. Review process for budget requests, business cases over $200,000 expenditure, maintenance and new development categories. 2:40:12 ~ 1/20/2014 4:27:23 PM ~ Nicholas: How much requested by agencies for FY15-16? 2:40:34 ~ 1/20/2014 4:27:45 PM ~ Waters: will follow-up 2:41:48 ~ 1/20/2014 4:28:59 PM ~ Nicholas: neogtiate with HP and Dell thru WISKA? 2:42:19 ~ 1/20/2014 4:29:31 PM ~ Waters: not lump sum purchase, 6 month window negotiated. 2:42:43 ~ 1/20/2014 4:29:54 PM ~ Waters: agency timing varies, not a timing window provided. 2:43:55 ~ 1/20/2014 4:31:07 PM ~ Nicholas: Seems to buy in bulk would be more economical. 2:44:09 ~ 1/20/2014 4:31:20 PM ~ Waters: unified network. 2:44:31 ~ 1/20/2014 4:31:42 PM ~ Dockstader: spent too soon? 2:44:45 ~ 1/20/2014 4:31:56 PM ~ Waters: also cap on purchase of high-end computers as well as 4 year replacement 2:46:03 ~ 1/20/2014 4:33:14 PM ~ Nicholas: Any other states implementing google platform 2:46:21 ~ 1/20/2014 4:33:33 PM ~ Waters: Half states have gone to google, half to cloud deployment in 8 or 9 states. 2:47:20 ~ 1/20/2014 4:34:32 PM ~ Liz Zirga: represents multiple telephone companies in states. Also Jodie Lavin, Charter and Verison; Christine Lee, CenturyLink. Involve locals as much as possible in conjunction with unified network. funds utilized to purchase services from private carriers, where state is not data provider. Also, purpose for unified network to provide communication broadband for state and schools. Other entities also interested, but customers from various providers. Use not for quasi-government entities. 2:53:38 ~ 1/20/2014 4:40:50 PM ~ Wallis: Unified network, state anchor client, available thru private industry, would not be utilized for private industry? 2:54:39 ~ 1/20/2014 4:41:50 PM ~ Zirga: No, requires providers to enhace networks, which would be available to private users. 2:55:23 ~ 1/20/2014 4:42:35 PM ~ Dockstader: Why need footnotes? 2:55:38 ~ 1/20/2014 4:42:50 PM ~ Zirga: Budget does not have desired limitations to protect private providers which are providing to the unified state network. 2:56:42 ~ 1/20/2014 4:43:53 PM ~ Zirga: For education and state, unified network. 2:59:25 ~ 1/20/2014 4:46:36 PM ~ Meier: Preclusion to sell to private carriers? 2:59:37 ~ 1/20/2014 4:46:49 PM ~ Zirga: Big circuits are bid. State oversees overall management. Variety of hub providers. 3:00:10 ~ 1/20/2014 4:47:21 PM ~ Zinga.. 3:01:07 ~ 1/20/2014 4:48:19 PM ~ Meier: your understanding that there will be no stand alone fiber or have to put in a hub? 3:01:31 ~ 1/20/2014 4:48:42 PM ~ Zinga: my understanding is that the state may have to put a piece in place. 3:01:47 ~ 1/20/2014 4:48:59 PM ~ Meier: any provision that keeps the state from selling.. 3:01:58 ~ 1/20/2014 4:49:09 PM ~ Zinger not that I know of. 3:02:04 ~ 1/20/2014 4:49:15 PM ~ Perkins: IT people will provide own maintence 3:02:32 ~ 1/20/2014 4:49:43 PM ~ Zinga: state provides IT and State 3:02:48 ~ 1/20/2014 4:49:59 PM ~ Perkins: Anchor tenant? 3:02:56 ~ 1/20/2014 4:50:07 PM ~ Zinga: yes 3:03:01 ~ 1/20/2014 4:50:12 PM ~ Perkins: Footnote 1 - not so restrictive that we can not negotiate appropriately. 3:03:35 ~ 1/20/2014 4:50:47 PM ~ Zinga: each circuit will be put out for bid. Mr. Waters will look at the lowest. 3:03:50 ~ 1/20/2014 4:51:01 PM ~ Perkins: Footnote 2 - including UW and Community colleges? 3:04:05 ~ 1/20/2014 4:51:16 PM ~ Zirga: yes 3:04:09 ~ 1/20/2014 4:51:20 PM ~ Co-chair Wallis: Amendment 2 - all subdivisions of the state. network created of private businesses. Why not include those and give them the benefit..will buy from you anyway. 3:04:56 ~ 1/20/2014 4:52:08 PM ~ Zinga: the entire service is not provided by us. State is leasing from an individual client. In communities where independent clients are, they provide services to the WIn Netowrk through Century link. Hospitals etc purchase from us. If all those leave and go to a network the state is leasing a portion of from us. We will lose business, will shrink our business. Legitimate concern. Intent is to help economics of broadband in Wyoming, not to shrink our customer base. Definition of state government includes some of those entities. Not intent of state to become provider and take business away from private providers. 3:07:28 ~ 1/20/2014 4:54:39 PM ~ Wallis: anchor client means we are just another purchases...we are just another client or we are the network and would steal all the business, which is not what we want to do. 3:08:00 ~ 1/20/2014 4:55:12 PM ~ Zinger: anchor tenant for circuit so you are a client, State will be manager and billing provider agent, is internet provider. In the past the private entitiy did that. 3:09:16 ~ 1/20/2014 4:56:28 PM ~ Waters: Clarification, State being anchor tenant. Ex: state vehicle gives rides to citizens.. We are not looking to incrase the customer base we handle. Hospitals beyond my staff expertise. may take advantage of increased capacity, should not move into the state;s network and move along our path. Partnership with industry. 3:10:50 ~ 1/20/2014 4:58:01 PM ~ Meier: Why can't prohibition be handled contracturally? If state added some of these, then there would be an increased rate. 3:11:23 ~ 1/20/2014 4:58:34 PM ~ Wallis: Thank you for your presentation. 3:11:39 ~ 1/20/2014 4:58:50 PM ~ Wallis: SChool Facilities Department - 027 - geographically close construction of new/renovated facilities, roads an infrastructure for new facilities - source of funding. 3:12:20 ~ 1/20/2014 4:59:32 PM ~ Wallis: welcome to Director Panos. introductory remarks? 3:12:41 ~ 1/20/2014 4:59:52 PM ~ Panos: Director of Dept. Provided info in larger format.. example of school project. discuss distances between school projects, 3:13:55 ~ 1/20/2014 5:01:06 PM ~ Wallis: 3:13:58 ~ 1/20/2014 5:01:09 PM ~ Panos: Cost of Ft. Washaki K-8th. project at 39M, budget request amount. project/budget info attached to Jan 13 letter, cost per sq foot, cost per student.. Distance between fremont county school and ft Washakie school.. It is 10.1 miles. Contracts awarded to resident contractors and subcontractors. About 83 % contractors and 77% subcontractors. 3:16:45 ~ 1/20/2014 5:03:56 PM ~ Nicholas: Washakie schools, projected students - how many are attending a different school. will they lose populatons? 3:17:12 ~ 1/20/2014 5:04:23 PM ~ Panos: defer to staff 3:17:53 ~ 1/20/2014 5:05:05 PM ~ Hobbs: Planning Administrator. The 655 -std enrollment projection to size schools. 655 based on historica enrollment over 10 years, students currently enrolled projected out . 3:18:46 ~ 1/20/2014 5:05:57 PM ~ Nicholas: currently attending Washaki, not some other school. 3:18:58 ~ 1/20/2014 5:06:10 PM ~ Hobbs: current is less than 655, cohort straight line method 3:19:14 ~ 1/20/2014 5:06:25 PM ~ Nicholas: is there a k-8 in Washakie right now? 3:19:24 ~ 1/20/2014 5:06:36 PM ~ Hobbs: yes 3:19:28 ~ 1/20/2014 5:06:39 PM ~ Nicholas: current enrollment right now. 3:19:41 ~ 1/20/2014 5:06:52 PM ~ Panos - will provide info.. 3:19:50 ~ 1/20/2014 5:07:01 PM ~ Nicholas: 9-12th grades, where are those kids going to High school? 3:20:13 ~ 1/20/2014 5:07:24 PM ~ Hobbs: Charter School at ft Washakie right now. Hired a consultant for a projection, based on looking at Fremont 14. enrollment of 114 brought forward. 3:20:54 ~ 1/20/2014 5:08:06 PM ~ Nicholas: enrollment in charter school right now. 3:21:03 ~ 1/20/2014 5:08:14 PM ~ Hobbs: total enrollment in Fremont 1 = 494 total for K- 8 and charter school. believe it is combined. 3:21:31 ~ 1/20/2014 5:08:42 PM ~ Panos: will get breakout, for curren situation and for after they are built. 3:21:53 ~ 1/20/2014 5:09:04 PM ~ Wallis: electronically. 3:22:04 ~ 1/20/2014 5:09:15 PM ~ Richards 417 in k-8 and 63 in the 9-12th 3:22:24 ~ 1/20/2014 5:09:35 PM ~ Nicholas: given those numbers, anticipating leachover 3:22:50 ~ 1/20/2014 5:10:01 PM ~ Hobbs: do anticipate some bleed over. 3:22:59 ~ 1/20/2014 5:10:10 PM ~ Nicholas: wyoming Indian schoos date of construction 3:23:09 ~ 1/20/2014 5:10:20 PM ~ Hobbs: in process of bldging new middle school, not sure of age. 3:23:25 ~ 1/20/2014 5:10:37 PM ~ Nicholas: enrollment figures and growth curves provide to us. 3:23:38 ~ 1/20/2014 5:10:49 PM ~ Panos: large timeline project chart:- tool to identify each project and see it in one document. projects take a number of years, status report and planning tool, all projects listed, updated. Shaded are current requests. What has changed are that the project amounts were verified, columns added were project balance and remaining. planned dates ...verified and updated. Added shading for only construction administration, no construction project funding (hash marks) .. 3:26:38 ~ 1/20/2014 5:13:49 PM ~ Meier: dollar figure on the hash tags? 3:26:50 ~ 1/20/2014 5:14:01 PM ~ panos: can provide 3:26:59 ~ 1/20/2014 5:14:11 PM ~ meier: all those will start construction in 2015, go out to 2018. Coal lease funding. ... 3:28:26 ~ 1/20/2014 5:15:37 PM ~ Panos: combined for hash marks... if we had fewer dollars, what would be recommendation for how we would go through. process with districts, with legislature, with commission to determine which projects would be affected and how. then the chart would change. At budget time, projects have a self-demand. If dollars are not available then we change system changes. Robust process. 3:29:51 ~ 1/20/2014 5:17:02 PM ~ meier: new planning dollars on the 2nd page - Oct 2015. planning dollars we may or may not be spending, some in 2015 are already budgeted. none until Oct. Is that a spot we could come in next year and look at, no changes this year. Reversions dollars used for planning..is that contemplated? 3:31:04 ~ 1/20/2014 5:18:15 PM ~ Panos: It is advantagous to look earlier in project life and not later.What are demands of project? Revenue demand or expenditure had toslow. 3:32:03 ~ 1/20/2014 5:19:14 PM ~ Meier" Other things on sheet funded in this budget? 3:32:16 ~ 1/20/2014 5:19:27 PM ~ Panos: yes bulk of budget 3:32:23 ~ 1/20/2014 5:19:35 PM ~ Meier: second page, not being spent until 2015 - 3:32:38 ~ 1/20/2014 5:19:49 PM ~ Panos: All in our budget request, should match with the budget year. 3:32:55 ~ 1/20/2014 5:20:07 PM ~ Dockstader: Red notation, pulled from the budget? 3:33:08 ~ 1/20/2014 5:20:19 PM ~ Panos: computer data system, called AMES system, pulled from DEC 24 data. We pulled it from our budget request and entered it on the lines of the chart. fInfrastructure funding for schools in wyoming. future funding. Infrastructure costs included in the original request so is part of cost per sq foot. assuming utility services are at edge of property. Nontypical is utility extensions..Additional costs added in, Have used unanticipated funds...have changed the methods of doing estimates and appropriating money from 2003-2012. It used to be seperate, now it is wrapped in (it=infrastructure request). 3:36:34 ~ 1/20/2014 5:23:45 PM ~ Panos: Cloud Peak Elementary school in Buffalo. Johnson county school district #1 - typical situation. utilites at the site selected for the school. SQ foot cost based on that. 12M cost. After design, district found street improvements and utility extensions had to be made. Not common but it does happen. Local codes, state codes or federal codes. Johnson county school entered into a matching agreement so they took 50% and school commission funded 50%. 3:38:38 ~ 1/20/2014 5:25:49 PM ~ Stubson: Unobligated funds? 3:38:54 ~ 1/20/2014 5:26:06 PM ~ Panos: Rules of unobligated, unanticipated, contingency have changed over time. For this project, the unobligated funds could be made available. Typically would have been retired back into the system and used for other. For this project, could be used. Also use emergency funding to deal with these kinds of things but restrictions at time prevented it. Foundation problems so had to build large footings so increased the cost. 3:41:09 ~ 1/20/2014 5:28:20 PM ~ Panos: how should infrastructure that is not anticpated be handled int he future? ............utility extensions, road repairs vs building a bus barn. Typically our system works. Continue to allow ..to be inclusive of building code requirements. allow dollars to meet those requirements. Continue to allow SFC, SFD to find most effective solution. SFD required to work with school district to track costs. 3:43:50 ~ 1/20/2014 5:31:02 PM ~ Panos: Distances of schools from one another. Fremont county number 14 wyo elementary and Ft washakie K-8th school was 10 miles. 13 projects completed or in completion process within 10 miles of another building in the school district. Chart in handouts. Is distance from school line or school to school or .... 13 projects in 5 districts: Big Horn County 4.7 Miles. Uinta 4.9 M Fremont 9.2 miles. big Horn 3 and 4 = 838 miles. Fremont 14 and ....10.1 miles. Projects within 10 miles and cross school lines. Rules: School districts determine the school site, consult with SFD. Wyoming statues 23-110 23-115 23-116 23-117 currently regulating school siting. Regulations do allow for combining and process to combine facilites across school lines. Has never been done as far as staff knows. 3:48:10 ~ 1/20/2014 5:35:21 PM ~ Stubson: Off site infrastructure suggestions. Allow SCC and SFD to address it, track it. 3:48:46 ~ 1/20/2014 5:35:58 PM ~ panos: continue our current process...evaluate typical utility costs and have flexibiilty when faced with nontypical off site infrastructure issues to determine the best solution. Have been reimbursed for off site development before. 3:49:50 ~ 1/20/2014 5:37:01 PM ~ Stubson: allow flexibility? 3:49:58 ~ 1/20/2014 5:37:09 PM ~ Panos: yes. 3:50:03 ~ 1/20/2014 5:37:15 PM ~ hastert: What school districts , what kind of money for new buildings.. Block grant monies. School facilites takes care of furniture. Supplies like paper, pens, computers, ..libraries. Districts try to hoard money out of block grant when a new building is coming. Why should they do that? Is there a year delay.? Supply portion on ADM, tied to a child. Dual debt for district when old school still used, new school ready. How do we get money to these district? Some portion of block grant is for salaries, some for supplies. 3:52:37 ~ 1/20/2014 5:39:48 PM ~ Panos: We have been researching the answer. Two different agency budgets. School faciilty and capital budget concerned with initial start up FFE. Supplies come from Dept of Ed block grant budget. Have been talking to Dept of Ed, will continue to talk and bring in some WDE people, to deal with bridging.. Library is perfect example..operating budget, have to bridge time period. 3:54:25 ~ 1/20/2014 5:41:37 PM ~ Hastert: Not isolated to sweetwater county. 3:54:55 ~ 1/20/2014 5:42:07 PM ~ Esquibel: Capacity issues...new school building in area that has large projected housing developments. How do yo project out a capacity issue like that? 3:55:32 ~ 1/20/2014 5:42:43 PM ~ hobbs: one enrollment methodology statewide developed several years ago - cohort method. 10 years past, project 5 years out, with qualification that best available data could be used to make projection.. might be looking 10 years past completion. projections for 3-5 years are pretty accurate. After that, crystal ball. Ex: Albany 1 high school. District came forward with better data 1126 projected, district came up with 1200. 3:58:23 ~ 1/20/2014 5:45:34 PM ~ Esquibel: appreciate that. You do not want to open a new building and have a capacity issue the next day. 3:58:45 ~ 1/20/2014 5:45:56 PM ~ Perkins: BSL 3 labs, southridge school in Casper is a mess, lot of contractor issues. how do we move to resolve. kids out of school for 3 years> 3:59:25 ~ 1/20/2014 5:46:37 PM ~ Panos: Met with school district. gave tour, met with contractors, worked many issues out. Major issue was with flooring. they are moving forward. School built inside of neighborhood. on its way..past the problems. 4:00:30 ~ 1/20/2014 5:47:42 PM ~ perkins: can you share the resolution of the flooring. 4:00:39 ~ 1/20/2014 5:47:51 PM ~ Panos: problems with finishes and work with school in terms of wall and floor finishes. Floor not ready and moving quickly to punch list.. not ready for that so caused the controversy. 1 hr meeting to resolve. open late but turned out well. 4:01:44 ~ 1/20/2014 5:48:55 PM ~ Perkisn: have these guys work on BLS bldg 4:01:52 ~ 1/20/2014 5:49:04 PM ~ Panos: Thank you 4:01:58 ~ 1/20/2014 5:49:09 PM ~ Wallis: Thank you for staying late, esp on holiday. Wrapped up for tonight. beginning time? 4:02:19 ~ 1/20/2014 5:49:30 PM ~ Richards: 8 am start time for tomorrow, anticipating Gov letters to be distributed. has an impact on committee schedules. Chairs want to initiate mark up tomrrow, move through in agency order. Amendment does not haveto be in written form.