File name: JACBudgetHearings2014_20131212_125639.dcr Folder: C:\Documents and Settings\happropriations\My Documents\JAC Audio 2014 0 ~ 12/12/2013 12:59:24 PM ~ Start Recording 5 ~ 12/12/2013 12:59:28 PM ~ Wed: Pm 067-UW-University of Wyoming 1:07 ~ 12/12/2013 1:00:31 PM ~ Bebout - off campus facilities 1:23 ~ 12/12/2013 1:00:47 PM ~ Mai: pg 26 1:27 ~ 12/12/2013 1:00:51 PM ~ bebout: whre does it come under the major maintenace for the college> 1:42 ~ 12/12/2013 1:01:06 PM ~ Richards: Not major maintenance, it is operational. 1:56 ~ 12/12/2013 1:01:19 PM ~ Mai: .... On campus request ,- custodial, landscaping....new buildings, gov denial Priority 7 2 M+ cut in half, will make it work. PWyoming Public Radio will have to put money to highest use. 3:03 ~ 12/12/2013 1:02:27 PM ~ Bebout: Upgrade or replace? 3:12 ~ 12/12/2013 1:02:35 PM ~ Mai: replacing worn out transmitters. 3:43 ~ 12/12/2013 1:03:07 PM ~ bebout: down days last year? 3:50 ~ 12/12/2013 1:03:14 PM ~ Mai: cheyenne and laramie have had issues 4:06 ~ 12/12/2013 1:03:29 PM ~ bebout: tell us down days. 4:11 ~ 12/12/2013 1:03:35 PM ~ perkins: Is this a cycle? 4:19 ~ 12/12/2013 1:03:43 PM ~ mai: Table on page 30..replacement schedule, some related to new technology. 4:35 ~ 12/12/2013 1:03:59 PM ~ Bebout: physical sites? 4:53 ~ 12/12/2013 1:04:16 PM ~ Boswell: There are some shared sites 5:02 ~ 12/12/2013 1:04:26 PM ~ Bebout shared with? 5:11 ~ 12/12/2013 1:04:35 PM ~ Bebout: reason cut in half? 5:17 ~ 12/12/2013 1:04:41 PM ~ Mai: pg 32 - PS and clinical lab sciences, university funding 728000 gov rec approval. 5:41 ~ 12/12/2013 1:05:04 PM ~ mai: piece of engineering question - handout 037 bring up engineering guys.. carrys through page 36, additional gove req, only place that will see verbige 6:28 ~ 12/12/2013 1:05:52 PM ~ McGrinity: Gov formed..taskforce to lead wyoming toward tier one academic ..longer term vision than just engineering..2013 the enginnering initiative task report was accepted. In march 2013, Gov recharged execution of tier 1 - full integration of UW operations..partnerships, 7:58 ~ 12/12/2013 1:07:21 PM ~ Bebout: TAsk force had academia and business men. In transitional phase, it is important to have the gov and ..involvement. 8:49 ~ 12/12/2013 1:08:12 PM ~ McGinity: quarterly meetings..task force.. reports to President and heaf of academic affairs 9:18 ~ 12/12/2013 1:08:42 PM ~ Bebout: want to make sure there is legislative invovlvement 9:35 ~ 12/12/2013 1:08:58 PM ~ Perkins: leverageing.. 10:45 ~ 12/12/2013 1:10:09 PM ~ McGinity: only the beginning..can do it. 11:04 ~ 12/12/2013 1:10:28 PM ~ Gasem: associate provost - Outline- motivation of funding request, highlight plans, outcomes, specifics of budget. In response to call from Governor, legislature, ..Wyoming Governor's energy taskforce..seeks to build a premier college of educations, researchers and practioners. advanced science,..implementation plan focuses on filling institutional mission of the university. Tier 1 measures of excellence in 1: Education .....Goal is to enrich the program and achieve a superior national recognition, 2. world class research through focus and synergy Goal to build world class interdisciplinary ....We will be selective and focused, benefits of productive citizenship. 3. productive development through partnerships .state, energy, federal govt. We need to take discoveries to market and industry for a quality of life effect. 16:35 ~ 12/12/2013 1:15:59 PM ~ Bebout:: Measurement, when you become a graduate, how the people who hire you look at the university. 17:31 ~ 12/12/2013 1:16:55 PM ~ Gasem: I expect to be there in the top 16 million budget ; 8M state funding; gov recommended approval. 8.8 Million provided by UW school of energy resources = 4.5 M, 2012 one time strategic investment; school of energy, college of engineering are merging missions, unifying activites to the pont resources show up on same sheet. 19:33 ~ 12/12/2013 1:18:56 PM ~ Bebout: 10M pkg, second half of biennium, how march is left. 19:50 ~ 12/12/2013 1:19:14 PM ~ Director of School of energy: 2012 budget session, 10 M appropriated from AML funds for areas of strategic interest, no match requirement, , 15 M state matching .. 20:55 ~ 12/12/2013 1:20:18 PM ~ Bebout: how much left? 21:01 ~ 12/12/2013 1:20:25 PM ~ Director: will have used al of it. Have raised 11 M and committment of 2 against that 15 million matching. 21:30 ~ 12/12/2013 1:20:54 PM ~ Bebout: INfo on funds, availabe for callback. 21:42 ~ 12/12/2013 1:21:06 PM ~ Gasem: ...colleges contributing...Colelge of engineering section 2, identified 400,000 . Engineering research would help with funds of new hires. Will help with some of that. Office of research and economic development 23:07 ~ 12/12/2013 1:22:31 PM ~ bebout: give us match for both years. 23:14 ~ 12/12/2013 1:22:38 PM ~ Gasem: In next 5 years - by 2020 fully integrated, multi disciplinary environment focused on problem solving relevant to Wyoming and its economic development. Contemporary curriculm, modern delivery methods, ....edcuational experience that is charting advancement, not following. 24:52 ~ 12/12/2013 1:24:16 PM ~ bebout: students? 24:57 ~ 12/12/2013 1:24:21 PM ~ Gasem: 1500 students 25:05 ~ 12/12/2013 1:24:28 PM ~ Bebout: inc? 25:12 ~ 12/12/2013 1:24:35 PM ~ Gasem: 2000 ,students. graduate about 15 , hope to gradue 20-25 PHD's; talented profesors hve right to work with talended phd candidates and post doctoral..growth in realm is good indidcation of right things in research and development. inc. partnerships..with industry. will compete with the best in 3 or 4 areas. Continous college management - by 2020 clear indications of advancing Uw, college of reseearch, engineering with focus on industrys important to wyoming. 28:13 ~ 12/12/2013 1:27:37 PM ~ Gasem: Why do we need to start investment now? Good programs take time. Wiser to have programatic development start now. expenditures in excess of 100 M. Optimal conditons buildings in place by end of 2018 or 2019. To minimize lag time, ...hiring, fellowships...need to start now. Opportunity to compliemnt technical skills we have now..hire strategic hires. 31:29 ~ 12/12/2013 1:30:52 PM ~ Bebout: do it or forget it. 31:35 ~ 12/12/2013 1:30:58 PM ~ Gasem: PHD cycle is 3-4 years...must start growing them. Total budget of 15-16 BB- hiring 8 strategic hires in the first two years, adding expertize in the knowlege and the numbers, Need leadership, hire a leader in that area. Areas taht will be enriched: unconventiol reservoirs...computational science...water resources..biomedical engineering.. 34:59 ~ 12/12/2013 1:34:23 PM ~ Gasem: Second element of plan ...graduate students ..form 6 to 8 clusters which will help make strong draw for industry. Clusters are people who will work on problems, will be given a graduate PHD scholoaship for students, travel and supply money, very competitive proposals for federal agencies, Bridge with industry. WAnt funding grants from federal govt and industry. 2 clusters relating to education and undergraduate curriculum. Enzi facility on campus will be a hub for K-as education across the state.. visitation from school and faculty. Catch children earlier, plant seed of possibility. 39:54 ~ 12/12/2013 1:39:18 PM ~ harshman: Two clusters ; stem and? 40:08 ~ 12/12/2013 1:39:32 PM ~ Gasem: STEM and developing modern curriculum. 45 nationally competitive graduate scholarships..infusion of graduate school talent. ...Researchers can produce and deliver resources to the university. C funding for professors. Each prof who recives C funding will mentor 200 students. Change attitudes and aspirations of the future. Mission is of land grant university.. Some students will need enrichment. that is where the Enzi building come into it. 10 to 20% of students have aspirations of leadership roles, Rhodes scholarships, gates scholars. not just a competent engineer. We will have enrichemetn program and scholar programs for preparation for Rhodes scholarships and others... To attract top talent student, need aggressive campaing. need level of visibility, Delivery of promise - Steps will be taken. Amdinistrative structure that will support operations effectively.with accountabiity and deliverables. Culture of excellence in all aspect, every admin unit. expect to get to best practice. Prioritize resources..marketing campagin begins early next year. Each unit will be asked to recruit 3 additional PHD.s Resources on faculty for cost sharing with SCR. starting on post docs with cost sharing with SCR. 48:50 ~ 12/12/2013 1:48:14 PM ~ Bebout: Questions about what we are tring to accomplish and time line. 49:04 ~ 12/12/2013 1:48:28 PM ~ Gasem: Annually, we will have a strategic plan assessment, reporting from all heads, ..units... How well are objectives and expenditures aligned.. I want outcomes, want to see them, tell me why you did not..Quality assurance. 50:05 ~ 12/12/2013 1:49:28 PM ~ Bebout: 17-18 Budget cycle - what kind of $ to continue? 50:30 ~ 12/12/2013 1:49:54 PM ~ Gasem: Plan for 5 years. 5 M first year, By 2019 request will be 19 M each year. 51:04 ~ 12/12/2013 1:50:28 PM ~ Bebout: who is going to pay? 51:11 ~ 12/12/2013 1:50:35 PM ~ Gasem: legislature.. 51:19 ~ 12/12/2013 1:50:42 PM ~ Bebout: 8 or 9 million - half of it is scholarship, flexibility there. Faculty = 25 new positions - sustained revenue stream to University 52:05 ~ 12/12/2013 1:51:28 PM ~ Moniz: Copy of timeline? 52:22 ~ 12/12/2013 1:51:46 PM ~ Gasem: writing ..timeline to task force in January, will get copy to you. mid Feb. 52:52 ~ 12/12/2013 1:52:16 PM ~ Bebout: Other Tier 1 colleges, Texas A&M, OKS,.When did they do it and how did they do it. How much in scholarships..etc. 53:51 ~ 12/12/2013 1:53:14 PM ~ Gasem: will benchmark with otehr schools. 54:00 ~ 12/12/2013 1:53:24 PM ~ Bebout: dollars vs students vs outcomes..etc.report 54:14 ~ 12/12/2013 1:53:37 PM ~ Esquibel: Enrollment figure of 1500. Campus breakdown total is 53% female, 52% male. 54:46 ~ 12/12/2013 1:54:09 PM ~ Gaem: roughly 25% . 55:09 ~ 12/12/2013 1:54:32 PM ~ Bebout: ... 55:27 ~ 12/12/2013 1:54:50 PM ~ Director: Research faciity - Unconvential resevoirs, convesion of coal and gas. 200000025 to 30 M facility. hve raised 11 M, verbal committment for 2M, high probability for 2M. Rock lab - world leading. move into High Bay research bldg. remainder of 30 M into equipment. Start jan 6 for architects..deliver by 2015. 57:32 ~ 12/12/2013 1:56:56 PM ~ Harshaman: size of bldg. 57:40 ~ 12/12/2013 1:57:03 PM ~ Director: 60,000 sq feet. Phase 1 for research supported by funders..geomechanic lab, oil recovery lab, conversion lab, machine shop..office space.. high Base faciity will be used for staging for college of engineering building. Wind energy partners, after phase 1 raising funds and adding on to building. 59:13 ~ 12/12/2013 1:58:37 PM ~ bebout: show us where the 3 million comes for the High bay.. 59:28 ~ 12/12/2013 1:58:52 PM ~ Director: for second phase 59:36 ~ 12/12/2013 1:59:00 PM ~ harhsman: aml funs? 59:44 ~ 12/12/2013 1:59:07 PM ~ Boswell; yes. 59:50 ~ 12/12/2013 1:59:13 PM ~ Bebout: washow us where the money came from. 59:59 ~ 12/12/2013 1:59:23 PM ~ Director: last 6 months uptick in ticgital research funding..4.5 M in grants for research .. generates indirect funding.Niches will generate interst and funding. 1:01:28 ~ 12/12/2013 2:00:52 PM ~ Jones: Possible letter from Governor 1:03:30 ~ 12/12/2013 2:02:54 PM ~ McGinity: Tier 1 engineering summary was a model of the planning and resource allocation which can work in any area. 1:04:41 ~ 12/12/2013 2:04:05 PM ~ Harshman: $5M for petroleumn engineer 1:05:41 ~ 12/12/2013 2:05:05 PM ~ Northam: Private sector company would like to endow a petroleumn engineer chair, so matching funds would be good 1:06:22 ~ 12/12/2013 2:05:46 PM ~ Mai: Page 38, health insurance premium in block grant 1:06:48 ~ 12/12/2013 2:06:12 PM ~ Mai: Page 40 and 41, $20M matching funds for superior faculty, denied by governor 1:07:09 ~ 12/12/2013 2:06:33 PM ~ Mai: $200,000 brucelos 1:07:25 ~ 12/12/2013 2:06:48 PM ~ Perkins: In additon to block grants for bruceloiss 1:07:59 ~ 12/12/2013 2:07:23 PM ~ Mai: School of Energy Resources, standard, exception for salaries, Pages 54 and 55, 56 for ENCAR MOU for 19 years 1:08:49 ~ 12/12/2013 2:08:12 PM ~ Mai: Engineering Building Renovation and Expansion. Pages 61 and 62. 1:09:49 ~ 12/12/2013 2:09:12 PM ~ Mai: Long range development plan, 2 components, denied part of request - governor 1:10:14 ~ 12/12/2013 2:09:38 PM ~ Mai: page 68-71, request for $8M classroom adaptation, $4M sufficient 1:10:53 ~ 12/12/2013 2:10:16 PM ~ MAI: $350,000 denied by governor 1:11:05 ~ 12/12/2013 2:10:29 PM ~ Mai: page 78-81, request for $800,000 planning monies with LCCC, Albany County. Denied by governor 1:11:32 ~ 12/12/2013 2:10:55 PM ~ Mai: CAPCON, denied by governor 1:11:46 ~ 12/12/2013 2:11:10 PM ~ Bebout: Well drilling budget, included irrigation lines part of request. Need breakdown 1:12:51 ~ 12/12/2013 2:12:14 PM ~ Nicholas: Need significant classroom space. Priority? 1:14:06 ~ 12/12/2013 2:13:29 PM ~ Mai: page 5, in CAPCON, 5 out of 6 priority 1:14:43 ~ 12/12/2013 2:14:07 PM ~ Miller: Discussions with LCCC operations, UW students large customers of LCCC enrichment courses. Can get more information 1:16:28 ~ 12/12/2013 2:15:51 PM ~ Moniz: Who reponsible for lab? 1:16:49 ~ 12/12/2013 2:16:13 PM ~ Miller: Vet Lab housed at UW, service lab to vets around state.$1M+ UW responsibility. 1:19:47 ~ 12/12/2013 2:19:11 PM ~ Bebout: Public Radio, no funds for upgrade. College of Engineering, what on-going expenses. SRI, reversions? Tuition - internal discussion regarding raises. 1:20:53 ~ 12/12/2013 2:20:16 PM ~ Mai: Tuition topic of discussion for January meeting, lab course fees 1:22:15 ~ 12/12/2013 2:21:39 PM ~ Miller: WPS capitol construction, approach state for general fund. 5 year plan to upgrade facilities of $2M, reduced by half by governor 1:23:54 ~ 12/12/2013 2:23:18 PM ~ 069 - WICHE - WICHE 1:24:22 ~ 12/12/2013 2:23:46 PM ~ Mai: Standard budget, with increased dues 1:24:36 ~ 12/12/2013 2:24:00 PM ~ 167 - UW-ME - UW Medical Education Joe Steiner Bill Mai 1:25:01 ~ 12/12/2013 2:24:25 PM ~ Mai: page 7, Casper and Cheyenne clinics, one-time request for funding, still needed. page 9, request for increased salary. Internal funding from UW of $1.25M for biennium. Page 15, equipment purchases for Casper facility, exception request. Page 22, Cheyenne Clinic. Request for Casper is flexibility in 600 and 900 series to hire. 1:30:34 ~ 12/12/2013 2:29:58 PM ~ Bebout: Page 14, excpetion requests, Casper clinic. 1:30:57 ~ 12/12/2013 2:30:21 PM ~ Mai: Expenditure budget 1:31:12 ~ 12/12/2013 2:30:36 PM ~ Jones: Change in structure in Casper residency program. An analysis of how both clinics are operated; 31 positons and associated spending. 1:32:53 ~ 12/12/2013 2:32:17 PM ~ Jones: A report analyzing securing additional federal funds for residency programs. One-time requests via UW. 1:34:00 ~ 12/12/2013 2:33:24 PM ~ Steiner: WY does not received certain federal funding, with emphasis on family care and medicine. Long term solution. 1:35:46 ~ 12/12/2013 2:35:10 PM ~ Bebout: Request to Rick Miller, UW, to explore funding 1:36:09 ~ 12/12/2013 2:35:32 PM ~ Mai: page 12 and 13 for the Casper clinic, past and future dollars spent. Governor approval to spend at similar level for the next biennium. 1:37:15 ~ 12/12/2013 2:36:39 PM ~ Stubson: 2013-2014, medical repayment account utilized...how much remaining? 1:37:36 ~ 12/12/2013 2:37:00 PM ~ Mai: Will get; payments into Creighton account have stopped. 1:39:34 ~ 12/12/2013 2:38:58 PM ~ Harshman: $20M for both facilities for biennium. How many doctors are these clinics producing? 1:40:09 ~ 12/12/2013 2:39:33 PM ~ Steiner: 2 programs, 6 residents each year every 3 years. Casper 8 residents each year for 3 years. 80 doctors in Wyoming who graduated from these programs. 6 out of 14 graduates stay in Wyoming. Sliding fee scale, 10% - 100%; no free care. $1M annually of indigent care. 50% graduate are in primary care. 1:45:49 ~ 12/12/2013 2:45:12 PM ~ Steiner: Cheyenne clinic income of $5M annually 1:47:14 ~ 12/12/2013 2:46:37 PM ~ Mai: F15-16, estimated income $5M Casper and $6.3M Cheyenne 1:47:40 ~ 12/12/2013 2:47:04 PM ~ Perkins: Gaining back about 1/3 of expenditure. Why income lower in Casper? 1:48:29 ~ 12/12/2013 2:47:53 PM ~ Steiner: Just took over Casper operations, so is growing. Cheyenne's income is stable. 1:49:14 ~ 12/12/2013 2:48:38 PM ~ Perkins: Clinics utilized by more regional clients? 1:50:14 ~ 12/12/2013 2:49:38 PM ~ Steiner: Cheyenne has clients as in Laramie, satellite clinic in Scottsbluff; Casper has clients within a 100-mile radius 1:51:07 ~ 12/12/2013 2:50:31 PM ~ Jones: page 24, Cheyenne income lower, has reserve money to help thru FY15-16. 1:53:14 ~ 12/12/2013 2:52:38 PM ~ Bebout: Reserve balance? Why and what does it mean in the future? 1:53:35 ~ 12/12/2013 2:52:59 PM ~ Steiner: That account has grown over time due to excess funds during previous bienniums, which have been used to offset future biennium costs. 1:54:33 ~ 12/12/2013 2:53:56 PM ~ Bebout: Need additonal funds? Yes 1:56:15 ~ 12/12/2013 2:55:38 PM ~ Steiner: Operational funding concerns, and safety net for patients is shrinking 1:56:36 ~ 12/12/2013 2:55:59 PM ~ Harshman: $1.7M per doctor to support, how many patients seen? 1:57:19 ~ 12/12/2013 2:56:43 PM ~ Mai: Will get 1:57:45 ~ 12/12/2013 2:57:09 PM ~ Meier: Are the facilities assisting in these communities in keeping uncompensated care costs down? 1:59:04 ~ 12/12/2013 2:58:27 PM ~ Mai: Referring to emergency care, as opposed to primary care. 2:00:16 ~ 12/12/2013 2:59:40 PM ~ Moniz: 31 employees 2:00:25 ~ 12/12/2013 2:59:49 PM ~ Mai: Must be dealt with in legislature 2:01:36 ~ 12/12/2013 3:00:59 PM ~ Hastert: Expansion of medicaid issues 2:01:50 ~ 12/12/2013 3:01:13 PM ~ Harshman: Better way? Need federal monies that have been withheld. 2:02:49 ~ 12/12/2013 3:02:12 PM ~ Esquibel: Uncompensated care and trauma care. Almost $200M across state in uncompensated trauma care. 2:03:43 ~ 12/12/2013 3:03:06 PM ~ Mai: page 35, FY15-16 will be up to full amount of students. Governor's recommendation for increased costs. 2:05:24 ~ 12/12/2013 3:04:48 PM ~ Harshman: Need number of students in clinics who are staying after 3 year residency. 2:06:29 ~ 12/12/2013 3:05:53 PM ~ Mai: dental contracts, continuation of program 2:06:47 ~ 12/12/2013 3:06:11 PM ~ Bebout: Where do most of them go? 2:06:57 ~ 12/12/2013 3:06:21 PM ~ Steiner: 2 years of graduates, 6 in WY, 4 repaying loans, most in residency program (10), and plan to return to WY to practice. 2:08:06 ~ 12/12/2013 3:07:29 PM ~ Mai: medical education accelerated nursing. standard budget 2:08:31 ~ 12/12/2013 3:07:55 PM ~ 2:11:09 ~ 12/12/2013 3:10:32 PM ~ Pause 2:11:09 ~ 12/12/2013 3:19:04 PM ~ Resume 2:11:15 ~ 12/12/2013 3:19:10 PM ~ 021-AUDIT - dept of Audit 2:11:29 ~ 12/12/2013 3:19:24 PM ~ Bebout: Welcome, opening remarks, go throug hbudget page by page.Vogel: 2:12:13 ~ 12/12/2013 3:20:08 PM ~ Vogel: introduction, Dept has 5 dividsions, 3 functional priorities, statuorily basaed, audits governmental entities operating in wyoming. initiatives to improved education to all stakeholders, emp on shrotening audit time frames,, trying to devlop depth within dept., continue to embrace technology across the dept..datat analysis, Turnover 17.3% as of june 2013. As of Nov 30, turnover down to 9 positions. appropriately staffed at this time. Turnover has allowed restructuring. Budget philosophy is to run as lean as possible whiel accomplishing mission. ..Trimmed budget last year by 8%. to carry cuts forward would have to trim again. 964000 less than base being presented as the budget. 2:17:40 ~ 12/12/2013 3:25:34 PM ~ bebout: reconciliation, Don or Bret? 1 M under budget 2:18:09 ~ 12/12/2013 3:26:04 PM ~ Vogel: contract services, maintenance, 900 series, 2:18:23 ~ 12/12/2013 3:26:17 PM ~ bebout: Think of prioritizing if we ask that. 2:18:33 ~ 12/12/2013 3:26:27 PM ~ Vogel: staff changes, ETS . 232,000 decline. Adju to base in 100 sereis were turnover or classified positions downward. Employer paid reductons in benefits, incl insurance and ertirement . ETS consolidation freed up mgt time. 340,000 cost savings. ETS transition positive overall, although some issues with external provider. 2:20:28 ~ 12/12/2013 3:28:22 PM ~ Harshman: positive overall for ETS transition? 2:20:39 ~ 12/12/2013 3:28:33 PM ~ Vogel: overall positive, some issues... 2:20:58 ~ 12/12/2013 3:28:53 PM ~ Nicholas: Is it timing, terms of response, more particular? 2:21:17 ~ 12/12/2013 3:29:11 PM ~ Vogel: refer to Pam Robinson 2:21:28 ~ 12/12/2013 3:29:23 PM ~ Robinson: Example - report due from 1000 local govts, due sept 30, had most online , sent to database. Sept ETS changed something in the servers and security, so online could not be used. Had to fill it out and send it in. Took 3 weeks to find out problem. Had to do extra work to meet deadline. 2:22:41 ~ 12/12/2013 3:30:36 PM ~ Nicholas: when did you learn, response time? 2:22:50 ~ 12/12/2013 3:30:45 PM ~ Robinson: Need communication from ETS to them and us to them. will tell them not to change anything during critical time of year. ETS needs to understand how changers impact the users. 2:23:45 ~ 12/12/2013 3:31:39 PM ~ Vogel: Zero based budgeting and net to zero: reallocated line items to the correct object codes. Travel based on number of proposed trips and training costs so that is all that is in travel. Totals based on historical data, last two bienniums with current travel rates. Conservative estimates. 5 exception priorities -1. 2:25:29 ~ 12/12/2013 3:33:24 PM ~ Vogel: exception request priorities 1. ETS position change, sent to ETS with 100% GF but we padi 50/50 GF and grant. Replacing laptops, desktops and printers 3. renewing microsoft products, We have a 4 year replacement. 2:26:47 ~ 12/12/2013 3:34:41 PM ~ Stubson: Equipment replacement funded by GF, #3 Exception request, what funds? 2:27:09 ~ 12/12/2013 3:35:03 PM ~ Grenier: Banking division which is an enterprise fund. 2:27:23 ~ 12/12/2013 3:35:17 PM ~ Burkhart: microsoft software, is it unique or std off the shelf. 2:27:37 ~ 12/12/2013 3:35:32 PM ~ Grenier: Std microsoft office suite. 2:27:48 ~ 12/12/2013 3:35:43 PM ~ burkhart: Why don't you purchase through ETS? 2:28:02 ~ 12/12/2013 3:35:57 PM ~ Grenier: We purchase from ETS but it goes through our budget. 2:28:20 ~ 12/12/2013 3:36:15 PM ~ Bebout: 28000 for professional svcs. What is it? 2:28:34 ~ 12/12/2013 3:36:29 PM ~ Vogel: cost savings received on contract with McGee, hearne and Price, competitive bid less than in request. 2:29:02 ~ 12/12/2013 3:36:56 PM ~ Bebout: Service? 2:29:08 ~ 12/12/2013 3:37:02 PM ~ Vogel: Comprehensive satewide audit and A-1 , 4 year contract Bebout and Vogel.... 2:29:41 ~ 12/12/2013 3:37:36 PM ~ Bebout: Efficiencies..where is breakover lpoint if you reduced auditors by 5 or 10? 2:30:03 ~ 12/12/2013 3:37:58 PM ~ Vogel: Appropriately staffed now. If we cut staff, will lose on the compliance level, so compliance level may start dropping. 2:30:43 ~ 12/12/2013 3:38:37 PM ~ Bebout: Amount collected in audits? 2:30:52 ~ 12/12/2013 3:38:46 PM ~ Vogel: 48 M 2:30:56 ~ 12/12/2013 3:38:51 PM ~ Bebout: previous year comparison 2:31:03 ~ 12/12/2013 3:38:57 PM ~ Vogel - dilsaver 2:31:08 ~ 12/12/2013 3:39:02 PM ~ Dilsaver, Large companies cycle is 2 years. Three years ago = 40 M. Last year was 12 M. 2:31:46 ~ 12/12/2013 3:39:41 PM ~ Bebout: What do you see in audit..failure to repoert, interpretation,? 2:32:00 ~ 12/12/2013 3:39:55 PM ~ dilsaver: Interpretation of statut.. transportation cost deduction. 2:32:18 ~ 12/12/2013 3:40:12 PM ~ Bebout: How much difference do you negotiatie? 2:32:29 ~ 12/12/2013 3:40:24 PM ~ Dilsaver: When audit is finished, the dept of revenue makes the negotiations. 2:32:47 ~ 12/12/2013 3:40:41 PM ~ perkins: Tendancy of auits to remain open, where are we? 2:33:19 ~ 12/12/2013 3:41:14 PM ~ Dilsaver: Companies have 3 years t o amend fiings. We have 3 yrs 6 months to engage. petroleum association and mining assocaiton - working with them for best practices and to reduce times. 2:34:02 ~ 12/12/2013 3:41:56 PM ~ Dilsaver: presentations to and feeback from industry. 2:34:30 ~ 12/12/2013 3:42:24 PM ~ Burkhart: Priority 3 and 4 = computer equipment. half price in #4 reason? 2:34:56 ~ 12/12/2013 3:42:50 PM ~ Vogel: Banking division compuers need more memory and durability, interace with federal system. 2:35:49 ~ 12/12/2013 3:43:43 PM ~ Burkhart: ....comment 2:36:03 ~ 12/12/2013 3:43:58 PM ~ Bebout: How are our banks doing in Wyoming? Anything causing alarm or concern? 2:36:22 ~ 12/12/2013 3:44:16 PM ~ Vogel: Bank conditions have improved. problem institution is almost back to satisfactory condition. new mgt, new ownership, new capital in bank. 2:37:21 ~ 12/12/2013 3:45:16 PM ~ Vogel: Page 9 - Administration division, 4 employees, ETS consolidation, transferred 4 so down from 8. One HR and one fiscal officer, 75% GF 25% fed funds, contract with Dept of Interior. admin is charged back to them. 2:38:19 ~ 12/12/2013 3:46:14 PM ~ bebout: audit on fed memo, share it? Why is fee justified? 2:38:33 ~ 12/12/2013 3:46:28 PM ~ Vogel: do audits on behalf of fed govt. two exception budget requests: restore imblance of 8000; replace and upgrade computer hardware and software. 2:39:38 ~ 12/12/2013 3:47:33 PM ~ Vogel: hastert: What created the imbalance? 2:40:04 ~ 12/12/2013 3:47:58 PM ~ Vogel: IT positions were in admin division and were 75 GF and 25 FF. TRansferered at 100%GF so fully funded so we were left holding the bag. 2:40:37 ~ 12/12/2013 3:48:31 PM ~ Vogel: pg 16 Division of banking - 24 authorized positions, special revenue fund from financial industry, No fee inc since 2002. 2:41:33 ~ 12/12/2013 3:49:28 PM ~ Bebout: fee calculation? 2:41:39 ~ 12/12/2013 3:49:34 PM ~ Vogel: based off 6 month avg of assets. 2:41:50 ~ 12/12/2013 3:49:44 PM ~ bebout: Wells fargo? 2:41:56 ~ 12/12/2013 3:49:50 PM ~ Vogel: only collect fees from state institutions. Only collect ATM fees and 100 branch fee per location for national banks. 2:42:23 ~ 12/12/2013 3:50:17 PM ~ vogel: banking exception is comp equipment, replacmemnt of equipment and printer. 2:42:42 ~ 12/12/2013 3:50:37 PM ~ Vogel: pg 25, Public funds....Back up - state banking - 7 member board, budget remains the same. Public funds: 20 employees 5.6 M all GF. Exception request for computers of 12000. 2:43:52 ~ 12/12/2013 3:51:46 PM ~ Vogel: pg 30 Mineral audit division, funding primarily from fed funds. GF -= 3 M special revenue through DOT because they receive some benefits from our audits. 220,000 2:45:01 ~ 12/12/2013 3:52:56 PM ~ Bebout: how do you determine it Grenier: 92-94 Biennium - legislature determined at that time. do not know where the amount came from. 2:45:53 ~ 12/12/2013 3:53:48 PM ~ Bebout: Look at that funding, what is benefit in dollars to DOT? 2:46:32 ~ 12/12/2013 3:54:27 PM ~ Vogel: Mineral audit one exc request - replace computers, printers . split cost between GF and FF 2:47:22 ~ 12/12/2013 3:55:16 PM ~ Vogel: No exc requ, no changes onthis one. 2:47:35 ~ 12/12/2013 3:55:30 PM ~ Vogel: personal costs, transportation. 2:48:02 ~ 12/12/2013 3:55:57 PM ~ Bebout: Footnote in laws - require audit of dept of Education, Was that part of the 250,000? 2:48:42 ~ 12/12/2013 3:56:36 PM ~ Richards: correct, would assume those funds would revert. 2:48:53 ~ 12/12/2013 3:56:48 PM ~ Vogel: Audit appropriation of 150,000. Funds wer not place in our dept so nothing to replaced. 2:49:15 ~ 12/12/2013 3:57:09 PM ~ Jones: Will have to check with the State auditors office. Will follow up. 2:49:38 ~ 12/12/2013 3:57:33 PM ~ Bebout; did not take or do the audit. 2:49:44 ~ 12/12/2013 3:57:39 PM ~ Vogel: A and I had to increase state fundign authority, not done, did not do audit or receive funds. 2:50:03 ~ 12/12/2013 3:57:57 PM ~ Esquibel: State agencies performance measures for accuracy in their reporting. Is it A and I that gets you involved? 2:50:39 ~ 12/12/2013 3:58:33 PM ~ Vogel: pam Robinson 2:50:44 ~ 12/12/2013 3:58:39 PM ~ Robinson,: We can accept recommendations from agency heads, rarely get those as related to performance stds. We do an analysis and try to audit 2 or 3 per year, do a risk assessment to decide and look at funds they have. . 2:51:46 ~ 12/12/2013 3:59:41 PM ~ Esquibel: State Motor pool - audit on WYDOT motor pool, A and I request or legislatures request? 2:52:20 ~ 12/12/2013 4:00:15 PM ~ Robinson: sounds outside of performance measure but we canaccept it and put it on our schedule. 2:52:41 ~ 12/12/2013 4:00:35 PM ~ 031 - COLLEct - Collection AGency Board 2:53:22 ~ 12/12/2013 4:01:16 PM ~ Vogel: explanation of board_ 130,000 budge, 3 board members, meets once a month, administrative agreement, 800 code pays for services of 40,000 per year. 2:54:27 ~ 12/12/2013 4:02:22 PM ~ Bebout: What are the services ? 2:54:34 ~ 12/12/2013 4:02:29 PM ~ vogel: Administrative, 2:54:41 ~ 12/12/2013 4:02:36 PM ~ Bebout: how many licensed collection agencies? 2:54:54 ~ 12/12/2013 4:02:49 PM ~ Vogel: approximately 500 2:55:01 ~ 12/12/2013 4:02:56 PM ~ Bebout: Have they quieted down? 2:55:13 ~ 12/12/2013 4:03:08 PM ~ Vogel: Issues in Wyoming from tiem to time. Federal regulations are supervisonal..addressing issues. In wyoming it is calm compare to other parts of the country but did not have deep recesion. 2:56:04 ~ 12/12/2013 4:03:59 PM ~ Hastert: Fraud issues? How much fraud? 2:56:34 ~ 12/12/2013 4:04:28 PM ~ Vogel: difficult to say. When I receive a call, I follow up with banking division, try to get back to them through the board to figure out. I beileve there is fraud but a lot of it is unreported. People do not know who to contact. Practices exist in contridiction to fair debt act. Industry in Wyoming is generally complying..not a lot of complaints. 2:58:02 ~ 12/12/2013 4:05:57 PM ~ stubson: Revenues declined dramatically? 2:58:12 ~ 12/12/2013 4:06:07 PM ~ Bebout: specifically investment income/self 2:58:23 ~ 12/12/2013 4:06:17 PM ~ Vogel: They lowered their license fees. Law requires no excess above what is needed. 2:58:57 ~ 12/12/2013 4:06:51 PM ~ Bebout: inve inc/self? 2:59:05 ~ 12/12/2013 4:07:00 PM ~ Vogel: Earmarked reserve funds, 2:59:14 ~ 12/12/2013 4:07:09 PM ~ Greiner: They are enterprise fund so have cash balance in AG office. 2:59:27 ~ 12/12/2013 4:07:22 PM ~ Bebout: give moeny bacck? 2:59:38 ~ 12/12/2013 4:07:33 PM ~ Vogel: ...estimate for 15-16 based on budget. 2:59:54 ~ 12/12/2013 4:07:49 PM ~ Bebout: so amount is not what is earned but what is budgeted? 3:00:06 ~ 12/12/2013 4:08:01 PM ~ Vogel: Excess of 1 million in fund. 3:00:17 ~ 12/12/2013 4:08:12 PM ~ Stubson: Statutory or budget action to sweep into the GF? 3:00:47 ~ 12/12/2013 4:08:42 PM ~ Bebout.. 3:00:55 ~ 12/12/2013 4:08:49 PM ~ Stubson: gathering over a long period of time, we should have a plan for it. 3:01:11 ~ 12/12/2013 4:09:06 PM ~ Grenier: The expenses for the collection agency board are salary from monthly meetings, once a year travel to antional convention, admins costs of ours. 3:02:03 ~ 12/12/2013 4:09:57 PM ~ Bebout; ..Closing.... 3:02:32 ~ 12/12/2013 4:10:27 PM ~ Vogel: sponsoring legislation in collection agency... 3:02:45 ~ 12/12/2013 4:10:40 PM ~ Bebout: biennialize cuts...let us know. 3:02:54 ~ 12/12/2013 4:10:49 PM ~ 3:03:07 ~ 12/12/2013 4:11:01 PM ~ Pause 3:03:07 ~ 12/12/2013 4:13:27 PM ~ Resume 3:03:09 ~ 12/12/2013 4:13:29 PM ~ 011-DOR-Dept of Revneu 3:03:21 ~ 12/12/2013 4:13:41 PM ~ Bebout: Welcome 3:03:25 ~ 12/12/2013 4:13:45 PM ~ Noble: new director. with dept 15 years, 13 in excise, Most people fear us. We will focus on customer service. Customer service..integregity and compassion. 27,000 vendors in excise, 1000 businesses in mineral , 1250 liquor stores, 23 counties for property tax. 65% compliance rate to 95% compliance afer seminars. Introductions: Yurek, 11 people in dept. Grenvik for Mineral tAx division; Arnold: former LC assessor, working on rules reduction, new focus on education to count yassessors. Lovett, previous Laramie county Tresaurer. Cook moved warehouse, added engineering for new system. comes from sales side of liquor industry. increase in revenues back to state. 3:12:05 ~ 12/12/2013 4:22:25 PM ~ Bebout: Drinking more? 3:12:12 ~ 12/12/2013 4:22:32 PM ~ Noble: Wyoming is growing. 3:12:23 ~ 12/12/2013 4:22:43 PM ~ bebout: get rid of open container law, would go up 3:12:34 ~ 12/12/2013 4:22:54 PM ~ Noble: on Saturdays. Laramie Cont yAsessor is Ken Diehl. appt by county commission. 3:13:44 ~ 12/12/2013 4:24:04 PM ~ Noble: Vendors all over the world. 3:14:14 ~ 12/12/2013 4:24:34 PM ~ Vogel: pg 10 of budget- Admin section; 4 employees, 827000 budget. requesting in 242code which is datat processing for replacment of pritners and PC. Replacement schedule = 4 year for Pc and 6 year for printers. 3:15:18 ~ 12/12/2013 4:25:38 PM ~ Vogel: page 13 - streamlined project ; cues and travel. Charges go up as organization expands. Exception request for travel for 2 years. 3:16:19 ~ 12/12/2013 4:26:39 PM ~ Bebout: are we streamling anything? 3:16:28 ~ 12/12/2013 4:26:48 PM ~ Noble: Streamlined changing tax rate, could change any day in the year, now only chagne 4x per year. states had to align. data is in repository. we have limited tax collection to just the state.so only need one tax return. Ex of state that you may have to file 54 reports and subject to 54 audits. States worked on simplification of tax code. 3:19:34 ~ 12/12/2013 4:29:54 PM ~ Bebout: Legislatue has been involved. 3:19:44 ~ 12/12/2013 4:30:04 PM ~ vogel: Sen Peterson is involved ..Congress ruling on simplification. 3:20:41 ~ 12/12/2013 4:31:01 PM ~ Bebout: Quill vs ND 1992 3:20:49 ~ 12/12/2013 4:31:09 PM ~ Vogel: Pg 17 - Adminsitrative services division. Yurek is administrator, 11 employees, aaccounting , procurement, mailings done in-house. Exception request is for replacement of printer. 3:23:18 ~ 12/12/2013 4:33:38 PM ~ Nicholas: Just because ETS says you can replace, do you make an evaluation? 3:23:38 ~ 12/12/2013 4:33:58 PM ~ Vogel: reason for cycle, warranty with Dell computers, as life cycle goes on, the warranties become more expensive. Point of cost effectiveness. High volume printers. 3:25:57 ~ 12/12/2013 4:36:17 PM ~ Esquibel: rental vs ownership 3:26:28 ~ 12/12/2013 4:36:48 PM ~ Nobel: We rent copiers that re 50,000. Printers are 2500.. 3:26:50 ~ 12/12/2013 4:37:10 PM ~ Perkins: copy maintenance contracts? in 292 3:27:12 ~ 12/12/2013 4:37:32 PM ~ Noble: .. 3:27:51 ~ 12/12/2013 4:38:11 PM ~ Perkins: personal services.. 3:28:37 ~ 12/12/2013 4:38:57 PM ~ Yurek: maintenance contract due to expire. 3:28:48 ~ 12/12/2013 4:39:08 PM ~ Noble: Machinery on maitnenance contracts. 3:29:41 ~ 12/12/2013 4:40:01 PM ~ Bebout: consolidate duties in field offices led to cost savings last year. 3:29:55 ~ 12/12/2013 4:40:15 PM ~ Noble: Excise tax division had to cut. Mineral tax division found system did the audits of returns so had an open position so moved the position. Eliminated in minerals aded to us in Torrington. property tax division? 3:30:54 ~ 12/12/2013 4:41:14 PM ~ Bebout: could not eliminate a position and bring back orn ot have a reduction. 3:31:10 ~ 12/12/2013 4:41:30 PM ~ Bebout: Camus system, should we support? 3:31:27 ~ 12/12/2013 4:41:47 PM ~ Noble: eady to move to version 5..System not ready lst year, funded for GIS but 1.6 million elimnated. 3:32:09 ~ 12/12/2013 4:42:29 PM ~ Bebout: should have cut last year.. 3:32:16 ~ 12/12/2013 4:42:36 PM ~ Noble: still needed explanatin of what happened... Harris computer purchased through the bankruptcy courts..approved by courts. New company has different philosophy, current software is owned bythe state, . When we move from versino 4 to 5, it will be escrowed but will be property of Harris. Gave quotes for system maintenance for biennium..109000 higher than colorado customer. Will charge for custoerm service when their field come out to help us convert. We have a good staff of IT peiople, think we can minimize the impact. Harris computer will be used as a consultant for 10 hrsa month but will do it ourselves. this is new to use and the Governor's office so will need to make additional requests. 3:37:01 ~ 12/12/2013 4:47:21 PM ~ Burkhhart: explanattion of someone else owning the intellectual property. 3:37:28 ~ 12/12/2013 4:47:48 PM ~ Noble: We own version 4. harris bought colorado company so they say they own intellectual property for version 5. Escrow means if they become insolvent, we will have rights to the software and can make use of it ourselves as long as we can keep it running. 3:38:20 ~ 12/12/2013 4:48:40 PM ~ Bebout: pg 19 3:38:25 ~ 12/12/2013 4:48:45 PM ~ Noble: Pg 20 now: Information Technology - funding is 1.1 M, comprised of personal, supportive services with majority in supportive services. Result of movement of personal into ETS. What is left is billing services from ETS and some maintenance contract fees. In 900 series, request of 58,000 to provide on-goin support for MTS and....system. Streamlined sales tax program wil be mass registration, can register 1000 people at a time, so need to set up our system. so if we see market place fairness act, need ability to register that same way. 3:41:17 ~ 12/12/2013 4:51:37 PM ~ Nobel: Placeholder 3:41:23 ~ 12/12/2013 4:51:43 PM ~ bebout: if not utilized, reverted? 3:41:39 ~ 12/12/2013 4:51:59 PM ~ Noble; yes. All people turned over to ETs are stil sitting in our building. Nee a level of buffer. 3:42:21 ~ 12/12/2013 4:52:41 PM ~ Bebout: large budget to say put in 50000 just in case 3:42:44 ~ 12/12/2013 4:53:04 PM ~ Noble: exception request on page 21 - direct bills - provided by ETS as funding for desktop services etc. 3:43:13 ~ 12/12/2013 4:53:33 PM ~ Bebout: read the explanation. Why don't you send an invoice? 3:43:34 ~ 12/12/2013 4:53:54 PM ~ Noble: They will do that - will send billings against that 24, 00. 3:43:50 ~ 12/12/2013 4:54:10 PM ~ Bebout: Sitting there in case you get bills? s 3:44:16 ~ 12/12/2013 4:54:36 PM ~ Noble;;explaned 3:44:21 ~ 12/12/2013 4:54:41 PM ~ Noble: for our existing staff who are ETS staff, need additional funding for those positions sitting in our office? 3:44:52 ~ 12/12/2013 4:55:12 PM ~ Jones: 24,000 - don't know I can address specifically in terms of nature of services. Ogject code 0405 are permanently assigned positions. Most of tose are at DOT and GandI. People remained at agencies moved money from 100 to 400 series, became employees of ETS and time was subject to billing from ETS. In DOR that staff works fully for DOR and ETS bills, not assigned elsewhere. 3:46:42 ~ 12/12/2013 4:57:02 PM ~ Bebout: Body goes to ETS, 24000 does not cover for 2 years. 3:47:06 ~ 12/12/2013 4:57:26 PM ~ Jones: pg 23, std budget 0405 code: bill positions.. 3:47:21 ~ 12/12/2013 4:57:41 PM ~ bebout: just increases that amount 3:47:28 ~ 12/12/2013 4:57:48 PM ~ Jones: yes: 3:47:33 ~ 12/12/2013 4:57:53 PM ~ Bebout: salary inc? 3:47:40 ~ 12/12/2013 4:58:00 PM ~ Jones: don't believe so, will check. 3:47:46 ~ 12/12/2013 4:58:06 PM ~ bebout: is it also happending other places? 3:47:55 ~ 12/12/2013 4:58:15 PM ~ Jones_ can provide document that shows locations this is occuring. 3:48:15 ~ 12/12/2013 4:58:35 PM ~ Bebout: wants to make sure offsets are accurate. 3:48:31 ~ 12/12/2013 4:58:51 PM ~ Jones; wil provide a list. 3:48:37 ~ 12/12/2013 4:58:57 PM ~ Nicholas: position transferred to ETS so net to zero, now billing additional funds even though person is doing the same thing, being charged more for same service? 3:49:07 ~ 12/12/2013 4:59:27 PM ~ Noble: No abiity to pay for overtime, use comp time. Numbers moved from our 100 to their 400 series, must be additional funding. 3:49:50 ~ 12/12/2013 5:00:10 PM ~ Bebout: 3 or 4 positions? 3:49:56 ~ 12/12/2013 5:00:16 PM ~ Jones: will detail out. In process of consolidation it was internal movement. ETS did not receive GF dolars. 3:50:19 ~ 12/12/2013 5:00:39 PM ~ bebout: ETS went zero based budgeting. 3:50:30 ~ 12/12/2013 5:00:50 PM ~ Jones: Did not transfer GF across to ETS last session. We knew they would invoice agencies. 3:50:51 ~ 12/12/2013 5:01:11 PM ~ Bebout: What to know why ther is a difference/ 3:51:03 ~ 12/12/2013 5:01:23 PM ~ Jones- will do so. 3:51:08 ~ 12/12/2013 5:01:28 PM ~ Nicholas: ETS- personnel paritally federally funded. After positon transfers over, do not receive the federal funds. Waht is the amount? 3:51:51 ~ 12/12/2013 5:02:11 PM ~ Jones: sttwide cost allocation plan. ETS 400 sereis..methodology for recovering federeal dollars, as we move through transition will incorporate more so will see it shwo up i teh 300 budgets. Services provided for them GF, will pay GF back as budget divison recovers the funds through the WY..process. 3:53:27 ~ 12/12/2013 5:03:47 PM ~ Noble: Pg 26, Excise tax division 6 M budget. Movement of positon 32. it was eliminated but used to fund a position in another area of the revenue division, moved into excise division so they wwould not lose field office. 3:54:46 ~ 12/12/2013 5:05:06 PM ~ Bebout: 2 vacant posioitn. eliminated one? 3:54:57 ~ 12/12/2013 5:05:17 PM ~ Nobel: correct 3:55:02 ~ 12/12/2013 5:05:22 PM ~ bebout; how many vacan positions? 3:55:09 ~ 12/12/2013 5:05:29 PM ~ Noble: 1 in liquor division due to retirement. 3:55:31 ~ 12/12/2013 5:05:51 PM ~ Nobel: Pg 27 change request is net to zero, 3:57:12 ~ 12/12/2013 5:07:32 PM ~ Nobel: Data processing equipment exception request. Replacing network printers in field. 3:57:54 ~ 12/12/2013 5:08:14 PM ~ Nobel: Page 33, mineral division. $2.4M, 16 positions, loss of 1 position. Page 34, data processing equipment exception request, printers and pc. $36,000 3:59:00 ~ 12/12/2013 5:09:20 PM ~ Bebout: Income from WDOT 3:59:08 ~ 12/12/2013 5:09:28 PM ~ Perkins: Severance tax paid to WDOT. 4:01:09 ~ 12/12/2013 5:11:29 PM ~ Bebout: What is this for, Don Richards please check out 4:01:35 ~ 12/12/2013 5:11:55 PM ~ Perkins: Now that there is fuel tax, maybe be an allocation as well. 4:02:25 ~ 12/12/2013 5:12:45 PM ~ Nobel: WDOT collects it themselves 4:02:48 ~ 12/12/2013 5:13:08 PM ~ Nobel: Property tax division, 12 positions, Exception requests for replacement of aging computer equipment for $24,000. $789,000 to replace hardware in counties for upcoming upgrade to version 5. Reduce to $600,000. 4:05:07 ~ 12/12/2013 5:15:27 PM ~ Nicholas: CamSystem? 4:05:26 ~ 12/12/2013 5:15:46 PM ~ Nobel: Number of vendors, but small in numbers. Harris Computers larger group with more stability. 14 months to roll out to all 23 counties. Convert data to new format, new script to run. 4:08:02 ~ 12/12/2013 5:18:22 PM ~ Bebout: I page summary explaining upgrade. 4:08:34 ~ 12/12/2013 5:18:54 PM ~ Nobel: New hardware will support to new software upgrade. Counties testing software, come July 1 is conversion date. 4:11:40 ~ 12/12/2013 5:22:00 PM ~ Burkhart: What does version 5 do that version 4 4:11:53 ~ 12/12/2013 5:22:13 PM ~ Nobel: More supportable platform, 4:12:44 ~ 12/12/2013 5:23:04 PM ~ Hastert: Why not running for you? 4:14:02 ~ 12/12/2013 5:24:22 PM ~ Nobel: Unique software, have to be programmer to understand, plus understand appraisal process. 4:14:49 ~ 12/12/2013 5:25:09 PM ~ Hastert: Internal people have that expertise? 4:15:02 ~ 12/12/2013 5:25:22 PM ~ Nobel: Yes 4:15:06 ~ 12/12/2013 5:25:26 PM ~ Bebout: More accurate tax assessment? 4:15:20 ~ 12/12/2013 5:25:40 PM ~ Nobel: More stable platform for assessors do their jobs, rebuild files in system. 4:15:51 ~ 12/12/2013 5:26:11 PM ~ Arnold: Version 4 software is running on Windows XP will no longer supported in 2014. Servers are crashing and maintenance failing. Cleaning up access table errors. June 30, 2014 contract expiration date for maintenance of version 4. Harris Computer financially secure company, good technical support. 4:20:27 ~ 12/12/2013 5:30:47 PM ~ Arnold: $600,000 maintenance annually. Prior maintenance was about the same for prior mainframe. 4:22:10 ~ 12/12/2013 5:32:30 PM ~ Nobel: Page 42, additional request of $400,000 for maintneance, including $109,000. 4:22:48 ~ 12/12/2013 5:33:08 PM ~ Jones: Letter from Governor 4:22:55 ~ 12/12/2013 5:33:15 PM ~ Nobel: Property tax, hardware maintenance for existing hardware until replaced. OCI Office approved. 4:25:05 ~ 12/12/2013 5:35:25 PM ~ Nobel: Property tax relief program, $2.3M for biennium. Working well, will exceed current funding. Additional $300,000 to fund growth in program. 4:26:37 ~ 12/12/2013 5:36:57 PM ~ Bebout: Eligibility? 4:26:45 ~ 12/12/2013 5:37:05 PM ~ Yurek: Income requirement, asset requirement 4:27:23 ~ 12/12/2013 5:37:43 PM ~ Meier: Eligibility threshold? 4:27:40 ~ 12/12/2013 5:38:00 PM ~ Yurek: A refund in all counties, governed by agency rules 4:29:34 ~ 12/12/2013 5:39:54 PM ~ Meier: streamline process for eligibility in various state relief programs 4:30:00 ~ 12/12/2013 5:40:20 PM ~ Nicholas: $2.5M spent to return $2M? 4:30:36 ~ 12/12/2013 5:40:56 PM ~ Nobel: $11,000 administrative costs; refund away $2.3M 4:31:15 ~ 12/12/2013 5:41:35 PM ~ Nobel: Liquor division, $6.9M, revenue $15M. Exception requests include: volume risen 25% in last 6 years, use 7 temporary, full-time basis. Split shift using 5 additional employees. Governor recommendation of 1 supervisor. 4:35:45 ~ 12/12/2013 5:46:05 PM ~ Bebout: What size trucks making deliveries? 4:35:55 ~ 12/12/2013 5:46:15 PM ~ Cook: Local deliveries with small trucks; contract with tractor trailer vehicles for statewide deliveries. 4:37:18 ~ 12/12/2013 5:47:38 PM ~ Nobel: If liquor demand continues to grow, will request additonal funding for more temporary staff. $14M net revenues per year; $1.8M excise tax per year. 4:39:44 ~ 12/12/2013 5:50:04 PM ~ Nobel: Governor recommendation to continue temporary staff and fund one supervisor. May run second shift to increase efficiencies. 4:43:55 ~ 12/12/2013 5:54:15 PM ~ Nobel: Printers, vertical, for labels for shipping containers. $49,300. Forklifts to move cases of liquor, approved $98,000 by governor, denied remainder. 4:45:35 ~ 12/12/2013 5:55:55 PM ~ Burkhart: Heavy equipment, cost analysis of outright purchase versus rental. 4:45:57 ~ 12/12/2013 5:56:17 PM ~ Nobel: Fairly durable, just upgrading older equipment. 4:47:52 ~ 12/12/2013 5:58:12 PM ~ Perkins: How breakage during a year? 4:48:24 ~ 12/12/2013 5:58:44 PM ~ Cook: Not much, on conveyor system as opposed on tuggers, which run the entire warehouse. 4:49:31 ~ 12/12/2013 5:59:51 PM ~ Nobel: Direct bill positions. Adjustment . 4:50:09 ~ 12/12/2013 6:00:29 PM ~ Jones: Overtime amounts invoiced by ETS 4:50:44 ~ 12/12/2013 6:01:04 PM ~ Wallis: zero to net budgeting 4:51:23 ~ 12/12/2013 6:01:43 PM ~ Nobel: telecommunications, additional service of ETS. 4:52:05 ~ 12/12/2013 6:02:25 PM ~ Nobel: Professional services to continue temporary staff at liquor warehouse 4:53:34 ~ 12/12/2013 6:03:54 PM ~ Nobel: page 61, alcohol training, professional services training 4:54:30 ~ 12/12/2013 6:04:50 PM ~ Cook: It is working, accredited program. 4:55:07 ~ 12/12/2013 6:05:27 PM ~ Nobel: Grant every year, kit which is utilized for special events to help control sales of alcohol, materials to help control flow of traffic. 4:57:02 ~ 12/12/2013 6:07:22 PM ~ Nobel: transfers of moving inventory in and out of liquor division. page 65 and 66. 175,000 to fund purchases from vendors 4:58:18 ~ 12/12/2013 6:08:38 PM ~ Nobel: $27M moving profits in and out of general fund - accounting procedures..May be actual inventory in warehouse. 4:59:56 ~ 12/12/2013 6:10:16 PM ~ Cook: Most likely profit on an annual basis 5:00:14 ~ 12/12/2013 6:10:34 PM ~ 5:01:30 ~ 12/12/2013 6:11:50 PM ~ Stop Recording