File name: JACBudgetHearings2014_20131219_130617.dcr Folder: C:\Documents and Settings\happropriations\My Documents\JAC Audio 2014 0 ~ 12/19/2013 1:09:16 PM ~ Start Recording 2 ~ 12/19/2013 1:09:18 PM ~ December 19, 2013 - PM 205-SFP-School Foundaton Program 22 ~ 12/19/2013 1:09:39 PM ~ Chairman Harshman_ 45 ~ 12/19/2013 1:10:02 PM ~ Crandall: introduction of Dianne Bailey and Jedd Circarelli, Operations/Financial Administrator and School Foundation manger 1:17 ~ 12/19/2013 1:10:33 PM ~ Harshman: Welcome 1:31 ~ 12/19/2013 1:10:47 PM ~ Bailey: page 6 of agency 205 - priorities=20, many statutorily driven. pg 10 = 4101 Foundtion, no budget, primary source of K-12 education funds goingto the school districts. 1.5Billion std budget gov approved. 2:30 ~ 12/19/2013 1:11:46 PM ~ harshman: biennial number? 2:37 ~ 12/19/2013 1:11:53 PM ~ Bailey: yes 2:40 ~ 12/19/2013 1:11:56 PM ~ Wilmart: will come back in Jan. does not include Gov s ET recommendation, updated CREG and enrollment numbers. 3:11 ~ 12/19/2013 1:12:27 PM ~ harshman: enrollments 3:28 ~ 12/19/2013 1:12:44 PM ~ Willmarth: n....number will probably decrease. 3:43 ~ 12/19/2013 1:12:59 PM ~ Bebout: prototypical number based on enrollments. 3:56 ~ 12/19/2013 1:13:12 PM ~ Wilmarth: end of session 2012-13 numbers, do not reflect updated CREG numbers. 4:14 ~ 12/19/2013 1:13:30 PM ~ Bebout: shows budget for district based on model syas only, not extras but prior time? 4:37 ~ 12/19/2013 1:13:54 PM ~ Wilmarth.... 4:41 ~ 12/19/2013 1:13:58 PM ~ harshman: justthe mode, not summer school, afterschool programs, instructional facilitators. 5:01 ~ 12/19/2013 1:14:17 PM ~ wilmarth: those in another unit. correct 5:08 ~ 12/19/2013 1:14:24 PM ~ Bailey: pg 12 unit 4103 = retirement reimbursement, meet requiremnets in statute, HEH 103 expires june 20, 2014. june 2014 until 2015, employer portion for that time and for inc. requested 11 M. That was based on a 10 month so number should change 13 M. gov rec at 11 M 7:09 ~ 12/19/2013 1:16:25 PM ~ Bailey: court ordered placement of children, 7:23 ~ 12/19/2013 1:16:39 PM ~ bebout: retirement - House enrolled act 103 - how much is state responsible for? 7:57 ~ 12/19/2013 1:17:13 PM ~ Cirarcelli: employees portion, additional 5% on employers side is what the foundation picks up. additional not covered in budget 8:41 ~ 12/19/2013 1:17:57 PM ~ Bebout: employees have no portion ? 8:49 ~ 12/19/2013 1:18:05 PM ~ Cicarelli - yes, employer picks up 9:01 ~ 12/19/2013 1:18:17 PM ~ Bebout: money in budget plan to pick up employee and employer plan so employee pays nothing for retirement? 9:25 ~ 12/19/2013 1:18:41 PM ~ Cicarelli. For the increase - 2.5% picked up. 9:42 ~ 12/19/2013 1:18:58 PM ~ bebout: Picked up and paid for by School foundation. 9:55 ~ 12/19/2013 1:19:11 PM ~ Ciracelli: picking up half. 10:05 ~ 12/19/2013 1:19:21 PM ~ Bebout: employee picks up 2.5% 10:13 ~ 12/19/2013 1:19:29 PM ~ Harshman _ explanation of bill. employer pays a percentage for employees for ..yeras, then employees will pick up more. 11:01 ~ 12/19/2013 1:20:18 PM ~ Cicarelli. At end employee will pay .5% and employer .5% at the end. 11:21 ~ 12/19/2013 1:20:37 PM ~ harshman: Number should go down each year as we will pay less of employee share? 11:37 ~ 12/19/2013 1:20:53 PM ~ Cicarelli: our projection for..2017-18 bieenium . .... 12:07 ~ 12/19/2013 1:21:23 PM ~ Bebout: compromise in committe was state and school district picking it up, same for university, state employees and school district? 12:31 ~ 12/19/2013 1:21:47 PM ~ Cicarelli: correct 12:36 ~ 12/19/2013 1:21:52 PM ~ Meier: different object code for temporary payments.. would define the discussion.. 13:20 ~ 12/19/2013 1:22:36 PM ~ Harshman: think on that, move on. 13:31 ~ 12/19/2013 1:22:47 PM ~ Bailey: page 16, court ordered placement WDE pays educational cost of court ordered placement, cooperative effort of 3 agencies. WDE, health and family services for room and board. 14:11 ~ 12/19/2013 1:23:27 PM ~ Perkins: Out of tate placements, list? 14:30 ~ 12/19/2013 1:23:47 PM ~ Bailey: yes 14:34 ~ 12/19/2013 1:23:50 PM ~ perkins: surprised at more out of state than in state. 14:43 ~ 12/19/2013 1:24:00 PM ~ Bailey: gov approval of std on page 16. page 19 = 4302 mill levy supplemental budget . asking for remover, gov approved based on approval on exc requ..priority 18 - bond , capital lease exp in 2010, recommend elimination of budget . instruction , gov approval of std, ER = 48,000 on page 24 gov rec approval.. Statute lump sum payment , prof teaching stds, gov rec approval , 676,ooo additional appropriation, gov rec approval . Career Technical program: no positions, 5 projects, 600 series of flow through, 500,000 std, gov rec approval. NO EXC REQ 19:03 ~ 12/19/2013 1:28:19 PM ~ Bebout; where is the 90,000 we overspent on the modal - where does it show up.. 19:27 ~ 12/19/2013 1:28:43 PM ~ wilmarth: Units ..entitlement payments and 4506. 90 M does not show up per se in here. These are legislative quality payments. 20:03 ~ 12/19/2013 1:29:19 PM ~ harshman: consultants model vs legislative model. 20:16 ~ 12/19/2013 1:29:32 PM ~ Bailey: page 31 - 4505 -dist ed grant, 0 positions, Wyoming switchboard network, gov approval of SB, NO EXC REQ. page 34=4506, summer school , 0 positions, gov approv of 33.5 M SB, NO EXC REQ. page 37, unit 4601, student assessment, 0 positions, covers 3/4 of contract with state assessment vendors, gov approval of SB. EXC requ of priority 19 - reduce prof services, 1306, contract funded in different budget 150,000 dec. Gov approval. 22:52 ~ 12/19/2013 1:32:09 PM ~ harshman: otehr 1/4 in other budget..biennial number 23:04 ~ 12/19/2013 1:32:20 PM ~ Bailey: correct 23:08 ~ 12/19/2013 1:32:24 PM ~ harshman: ACT plus writing, plan additionas, one page history of expenses 23:26 ~ 12/19/2013 1:32:42 PM ~ Wilmarth: Unit 1226 - requ of 600,000 needed to be inc for final requ of 1.2 M - my rec to move 1.2 to agency 205 from 206 so all assessment 1226 in 206 and 4601 in 2054. 24:23 ~ 12/19/2013 1:33:39 PM ~ harshman - ? 24:28 ~ 12/19/2013 1:33:44 PM ~ Wilmarth_ 24:33 ~ 12/19/2013 1:33:49 PM ~ Harshman: swept assessments into the auditors office, status? plan 24:50 ~ 12/19/2013 1:34:06 PM ~ BAiley: 25:07 ~ 12/19/2013 1:34:23 PM ~ Willmarth: 13-14 made effectively immediately for any assessment related unit, put into state auditors account , called it state assessment accoutn, bal of 3 M and some blance in the 13-14 funds. Choice of continuing acct or reverting the funds. 26:01 ~ 12/19/2013 1:35:17 PM ~ harshman: 300 series, clean up 26:07 ~ 12/19/2013 1:35:23 PM ~ Bailey: will provide balances. 26:21 ~ 12/19/2013 1:35:37 PM ~ harshman: mix of state, federal, GF and school foundation: Don, work on an amendment 26:41 ~ 12/19/2013 1:35:57 PM ~ Richards: can be done through footnote or amendment, continue segregation, convert to original source... 27:20 ~ 12/19/2013 1:36:36 PM ~ harshman: revert. Will we hve it in two different budgets? from 206 to 205? 27:37 ~ 12/19/2013 1:36:53 PM ~ wilmarth: purpose of moving is to isolate statewide testing in one unit. 27:52 ~ 12/19/2013 1:37:09 PM ~ Crandall: Gov meeting about this issue, difficult to be efficient, 4 signatures, payment takes several months, difficult to go forward.. would love for state assessment to come back under WDE. 28:52 ~ 12/19/2013 1:38:08 PM ~ harshman: will move in that direction --issues are to clear auditors account and revert funds, then start anew, roll ACT testing into 205 budget so more organized. 29:28 ~ 12/19/2013 1:38:44 PM ~ Bailey: A lot is federal funds, 29:49 ~ 12/19/2013 1:39:05 PM ~ harshman: spend down federal funds. 29:59 ~ 12/19/2013 1:39:15 PM ~ Bailey: 12.7 M in fund and other funding sources..much simpler to house with WDE because B-11 process has been overwhelming for A and I and the Gov office and SAO office. timelimted legislation, happy to provide transparency to treat as our other budgets. 31:28 ~ 12/19/2013 1:40:44 PM ~ Harshman: make sure can only be used for assessment, no B-11 allowed. language, 31:50 ~ 12/19/2013 1:41:06 PM ~ Bailey: FU with balances. apology 32:17 ~ 12/19/2013 1:41:33 PM ~ perkins: emails - assessments, common core stds, what drives assessment and S back is federal funds, others say not so..how much is driven by fed dollars and by state dollars..another one pager. 33:03 ~ 12/19/2013 1:42:19 PM ~ harshman: 3/4 state money 33:12 ~ 12/19/2013 1:42:28 PM ~ Bailey: will provide FU.. School Foundation fund was the biggest part of the money.. 33:45 ~ 12/19/2013 1:43:01 PM ~ harshman: fed mandate two tests... 33:53 ~ 12/19/2013 1:43:09 PM ~ mcGee: 3 through 8 reading and math, grade 11 are fed mandate. 34:30 ~ 12/19/2013 1:43:46 PM ~ perkins: Grade 11 - is that ACT? 34:40 ~ 12/19/2013 1:43:57 PM ~ harshman: dropped PAWS. ACT was cheaper? 34:58 ~ 12/19/2013 1:44:14 PM ~ Bebout: One pager - tests we have, where the feds tell us what to do and who is paying for it. 35:29 ~ 12/19/2013 1:44:46 PM ~ Crandall: Recommendations from lawmakers about how we choose assessment, part of ASDEC consortium, feds provide money to consortium, money does not last long, then states split the costs. WY =76 per student. economies of scale would drop price. Legislature will set up a task force of what is important to students of wyoming, then put out an MRP. We want to make the decision right and only one time. 37:35 ~ 12/19/2013 1:46:51 PM ~ Harshman: 15 -16 may not be time - don't want to make a mistake, get background, ACT sweep is impressive, fight to change HS testing..editorial 38:18 ~ 12/19/2013 1:47:34 PM ~ Bailey: page 40 4603 WDE priority program, 50,000 for statewide safety anonymous tipline. Request in 206 to move to 205 - zero out. EXC REQ approval.. pg 46 WINN - Wyoming Qaulity Infrastructure- gov approval of SB based on approval of exc request. Pge 44 - priority 17, funds transferred to ETS. 11.3 M no longer WDE so asked for removal, Gov rec approval. Page 46 =4608 digital and distance learning, 3 positions, supports district administrators.. gov rec approval of std budget..page 47 EXC REQ for priority 4, position reallocation, position 16 moved from agency 205 to 206 and then position 6 from 206 back to 205 to align work. 24403 from school foundation funds, gov rec aprproval. 41:46 ~ 12/19/2013 1:51:02 PM ~ Dockstader: Are districts making good use of this? 42:00 ~ 12/19/2013 1:51:16 PM ~ Wigert: Distance education is becoming increasingly attrative to students an educators are getting on board. WENV program 8 years ago, teach students simultaneously, has grown. now on switchboard network, can take classes from other districts. Now giong into hybrid or blended classes (face to face and online) 43:37 ~ 12/19/2013 1:52:53 PM ~ Dockstader: small schools should ahve access to whatever big schools have? 43:52 ~ 12/19/2013 1:53:08 PM ~ wigert: yes..Director has interest in it. 44:08 ~ 12/19/2013 1:53:24 PM ~ Dockstader: room for improvement for more use? 44:17 ~ 12/19/2013 1:53:33 PM ~ Wigert: yes, students already know how to use electronic devices, 44:51 ~ 12/19/2013 1:54:08 PM ~ Perkins; integration with online courses? 45:00 ~ 12/19/2013 1:54:16 PM ~ Wigert: yes, blended learning opportunity.. every student with a personalized learning plan. 45:31 ~ 12/19/2013 1:54:47 PM ~ harshman: 3 administrators in program, sig in state travel budget. What do they do? 1.2 M 45:47 ~ 12/19/2013 1:55:03 PM ~ Wigert one vacany, work with virtual schools...K-12 and connections academy districts use them as part of their instructions, schools participate through memorandum of instructions, 46:52 ~ 12/19/2013 1:56:09 PM ~ harshman: ? - 47:01 ~ 12/19/2013 1:56:17 PM ~ Wigert: not completely vetted, stuent attendance, ... 47:19 ~ 12/19/2013 1:56:35 PM ~ harshman: fremont county, expansion must of it is on line. 47:36 ~ 12/19/2013 1:56:52 PM ~ Crandall: Future of Wy education. blended digital learning district conversation on Friday. 6 projects in wyoming with digital learning, Statute behind on flexibility for studetns to have digital learning. the next step is course choice. Right now school choice. Higher Ed operates on course choice. legislative.WED task force. 50:33 ~ 12/19/2013 1:59:49 PM ~ Bailey: page 53 - last unit.. 12 ER. implementation pg 52= no personnel funding, WY data system, page 53 gov approval of 2.2 M std budget. 1st ER = priority 5, position reallocation position 83 from 205 to 206 dec school foundaton funding, gov rec approval. page 54 = 2 priority remove travel funding from SB 31700 dec, fov approval. 3=priority 7 - removed federal cost allocation, 1015 dec, gov approval. 4 = priority 8 = ETS approval number , software approval...975,000 gov approval. 53:15 ~ 12/19/2013 2:02:31 PM ~ Stubson; Is Pearson the only one that can do this" 53:48 ~ 12/19/2013 2:03:04 PM ~ Susan: since 2006 53:56 ~ 12/19/2013 2:03:13 PM ~ STubson: show up in future budgets, outlook? 54:11 ~ 12/19/2013 2:03:27 PM ~ Susan: software devlopmetn, upgrades, could eventually go away. 54:39 ~ 12/19/2013 2:03:56 PM ~ Bailey: page 55, gov approval. page 55 ER 5 = priority 9 ETS Wyoming transcript center contracts, page 56 for 1.1 M . gov approval, page 66= ER6=prioirty 10, ETS, WISE data system, gov approval school foundation funds, 7ER = ETS , SAsid, gov approval of SFF ER8 = 155700, gov approval in one time SFF for WDE inernal fusion sharepoint site, approved by ETS, Gov rec amount moved to object 0903 57:17 ~ 12/19/2013 2:06:33 PM ~ Harshman: only one that was one time funding? on last f or 5 57:32 ~ 12/19/2013 2:06:48 PM ~ Bailey: yes 9 ER = priority 13 - contract with ARE- wy growth modal, to assit with full implemntation of Wy growth model, 50000. one time school foundation funds gov approval. Page 60 ER10 = priority 12, SIF infrastructures 150,000 gov denail, OSIO recommends an evaluation to complete the shift. Page 60 = ER 11, prioirity 15 to mvoe from oracle..sequeal190,000 gov approval in one time SFF 0903 object code. ER12 = priority 15 to map data requests, 25000, gov denial, OSCI denial. 1:00:00 ~ 12/19/2013 2:09:16 PM ~ perkins: What is CED? 1:00:11 ~ 12/19/2013 2:09:27 PM ~ susan: common education data standards.. 1:00:26 ~ 12/19/2013 2:09:43 PM ~ Perkins: storage of data - what is total cost of setup, cost going forward.. Is this different data than colected int eh past? 1:00:57 ~ 12/19/2013 2:10:13 PM ~ Susan: Increase in data requested from the legislature, probably prevalent, 1:01:22 ~ 12/19/2013 2:10:38 PM ~ perkins: Permanent record? 1:01:37 ~ 12/19/2013 2:10:53 PM ~ Susan: Everything collected is securely stored, don't store student identifiable data, stored in aggregate, 1:02:29 ~ 12/19/2013 2:11:45 PM ~ perkins: grades, disciplinary data, 1:02:52 ~ 12/19/2013 2:12:08 PM ~ susan: ... 1:02:56 ~ 12/19/2013 2:12:12 PM ~ perkins: What happens to the data stored? 1:03:06 ~ 12/19/2013 2:12:22 PM ~ Susan: data is wiped out. 1:03:20 ~ 12/19/2013 2:12:36 PM ~ perkins: data collection, what is collected and who has access to it. 1:03:50 ~ 12/19/2013 2:13:06 PM ~ Meier: alphabet soup glossary - What is ARE? 1:04:14 ~ 12/19/2013 2:13:31 PM ~ Harshman: History - Equity funding lawsuit, laws on accountability, legislative or court driven mandates. 1:04:53 ~ 12/19/2013 2:14:09 PM ~ moniz: data collection = wiped clean at the end of 270 days, what data? 1:05:09 ~ 12/19/2013 2:14:26 PM ~ Susan: wyoming transcript data... 1:05:21 ~ 12/19/2013 2:14:37 PM ~ harshman: names , grades, ACT scores, .. 1:05:35 ~ 12/19/2013 2:14:51 PM ~ Moniz: point of storage 1:05:40 ~ 12/19/2013 2:14:56 PM ~ Susan: store that in our system longe term Wy Transcript is used to transfer data. 1:06:04 ~ 12/19/2013 2:15:20 PM ~ harshman: data collecing, better similar way to input it. Thank you.. 1:06:34 ~ 12/19/2013 2:15:50 PM ~ Meier: Legal isues in the past, what is the budget. give update. 1:06:56 ~ 12/19/2013 2:16:12 PM ~ Bailey: legal expense with issues with the district -- 1:07:10 ~ 12/19/2013 2:16:26 PM ~ Cicarelli - Litigation costs of school foundation, budget in 20,000 for certain fees. Result of ongoing litigaton comes out of.. 1:07:40 ~ 12/19/2013 2:16:56 PM ~ harshman: AG office, 2 M per biennium 1:07:50 ~ 12/19/2013 2:17:07 PM ~ Wilmarth: correct, 1:08:02 ~ 12/19/2013 2:17:18 PM ~ ODonnal: funded through AG, with school foundation funds. School finace litigation fund, some ongoing littigation over foundation payments, with school finance. 1:09:03 ~ 12/19/2013 2:18:19 PM ~ meier: 2 M is a lot of money. .. 1:09:12 ~ 12/19/2013 2:18:28 PM ~ harshmann: Call back. Merry Christmas. 1:09:24 ~ 12/19/2013 2:18:40 PM ~ 1:09:28 ~ 12/19/2013 2:18:44 PM ~ Pause 1:09:28 ~ 12/19/2013 2:32:26 PM ~ Resume 1:09:41 ~ 12/19/2013 2:32:39 PM ~ 027 - SFC - School Facilities Commission Bill Panos, Director Bryan Monteith, SFC Chairman George Galida, Design and Construction Adminitrator Tony Hughes, Public Information Officer Pete Jorgensen Panos: Opening comments. 1:14:49 ~ 12/19/2013 2:37:47 PM ~ Bebout: Amount of money in budget; how much contracted. 1:15:20 ~ 12/19/2013 2:38:18 PM ~ Panos: Recent history, every project completed or underway. Budget $420M, planning design and major construction, ancillary projects. $790M of projects are underway, end of 2013, minus $165M, authorized, waiting to be spent. 1:19:22 ~ 12/19/2013 2:42:20 PM ~ Harshman: July 1, 2014 is? 1:19:35 ~ 12/19/2013 2:42:33 PM ~ Panos: Up to $323M new projects by Julne 30, 2014. 1:21:36 ~ 12/19/2013 2:44:34 PM ~ Bebout: How many contracts awarded, how many WY general contractors? 1:21:56 ~ 12/19/2013 2:44:54 PM ~ Panos: Done analysis on contractors and contracts, 17% non-resident contractors, bid out up to this time. Get general contractor info. 1:23:56 ~ 12/19/2013 2:46:54 PM ~ Bebout: 1 year residency, LLC license to be licensed general contractor 1:28:33 ~ 12/19/2013 2:51:31 PM ~ Panos: Many in contracting community want to stay locally, not travel across state. Standard deviation in contracting documents to try to identify where we drive the market in supply or expenditure markets. 1:32:13 ~ 12/19/2013 2:55:11 PM ~ Bebout: Issue of contractors and contractor preference. 1:33:10 ~ 12/19/2013 2:56:08 PM ~ Hastert: Monies for supplies for new buildings. Out-of-pocket expenses for various districts. 1:34:34 ~ 12/19/2013 2:57:32 PM ~ Meier: Bonus discussion 1:34:53 ~ 12/19/2013 2:57:51 PM ~ Panos: Page 4, top 7 projects addressed in this request. Majority of capital construction requests are on-going prjoects, 17. 1:41:53 ~ 12/19/2013 3:04:51 PM ~ Galida: Adequacy update, survey of schools built in the last 4-5 years. addressing school needs pretty well, except for special education facilities. Updating adquacy standards now. 1:44:53 ~ 12/19/2013 3:07:51 PM ~ Meier: How about schools 6-8 years old and adequacy? 1:45:08 ~ 12/19/2013 3:08:06 PM ~ Galida: No huge mistakes in early years of program 1:45:47 ~ 12/19/2013 3:08:45 PM ~ Panos: 5 years projections of adequacy and capacity. Revision of adequacy standards on regular basis. 1:50:59 ~ 12/19/2013 3:13:57 PM ~ Panos: Operations, construction, project support, major maintenance and engineering. 1:51:55 ~ 12/19/2013 3:14:53 PM ~ Panos: Page 12, operations. $7.2M to increase output, fill 2 positions dedicated to project output. governor approve exception request. Reogranize work to field, regional coordinator. 1:54:30 ~ 12/19/2013 3:17:28 PM ~ Stubson: B-ll were done how long ago? 1:54:44 ~ 12/19/2013 3:17:42 PM ~ Jones: At least 1-1/2 years ago, from 900 series, than replaced in supplemental 1:55:31 ~ 12/19/2013 3:18:29 PM ~ Panos: Planning section. Facilities plans at 48 school districts. Used to move forward with funding requets. Once project identified, focus project planning performed. $350,000. 1:58:10 ~ 12/19/2013 3:21:08 PM ~ Stubson: Planning and design, not interrupt construction? 1:58:48 ~ 12/19/2013 3:21:46 PM ~ Panos:Planning Process - Design of 10% start making committments, Numeric cut, preliminary analysis, condition of project and how critical is it. All projects, even in the backlog are active. 2:01:38 ~ 12/19/2013 3:24:36 PM ~ StubsonL how far can we go without starting impact down the road. could you give usthose numbers? 2:01:54 ~ 12/19/2013 3:24:52 PM ~ Panos: yes 2:02:05 ~ 12/19/2013 3:25:03 PM ~ Perkins: if we need to slow down, wil tell you how much... 2:02:22 ~ 12/19/2013 3:25:20 PM ~ Harshman: We are the end deciders, question is don't want to design a school and then say stop. 2:02:46 ~ 12/19/2013 3:25:44 PM ~ Panos: Once we strat moving into the column of design, we have spent time, effort and money to get there..difficult to start proejctsat 35, even at 10 it is difficult. Establish a line, would go back and look, qualitative look. 2:03:34 ~ 12/19/2013 3:26:32 PM ~ meier: Projections last year, major maintenae and construction. don, projections we based last school projection on 2:04:25 ~ 12/19/2013 3:27:22 PM ~ Richards: not with me, select committee, substantiall yhigher bil, dept has revised the estimates out to 2020, inc substantially. 2:04:54 ~ 12/19/2013 3:27:52 PM ~ Meier: major maintenance, block grant, biggest issue is capacity. Where were our assumptions wrong last year or what caused difference in raise of cost of construction? 2:05:46 ~ 12/19/2013 3:28:44 PM ~ Panos: defer 2:06:14 ~ 12/19/2013 3:29:11 PM ~ Galida: : big difference is the capacity, did not know capacity or magnitude of capacity projects, not reflected in those numbers. 2:07:13 ~ 12/19/2013 3:30:10 PM ~ harshman: way we measurered 2:07:22 ~ 12/19/2013 3:30:20 PM ~ meier: made a swag at capacity last year, new construction was minimal compared to 790. supplemental budget, don't have it today. 2:08:33 ~ 12/19/2013 3:31:31 PM ~ Harshman: Don, Matt, looking ahead at 4 years from now, school foundation budget profiled, SFC budget profiled, don't profile CG or losses, want to be cautious, 2:09:12 ~ 12/19/2013 3:32:10 PM ~ Harshman; capital budget, talked about planning, now moving to deisgn. page 21, 22 2:09:33 ~ 12/19/2013 3:32:31 PM ~ Panos: part 2 of budget is design, 2:09:55 ~ 12/19/2013 3:32:52 PM ~ harshman: page 22 ..stated schools 2:10:26 ~ 12/19/2013 3:33:24 PM ~ panos; pg 25 Capital constructon budget, plannign design or construction, # of projects in each phase, placeholder. .....budget will address capacity issues, help move towards goal of level of condition, 2:11:49 ~ 12/19/2013 3:34:47 PM ~ Bebout: Fremond 21, washakie, 4.8 M previous, now 53 M for k-8 for ft washikie? item 40 Fremont 21 . 2.3 M for previous? 2:12:33 ~ 12/19/2013 3:35:31 PM ~ Galida: 53.8 is total budget for project. 2:12:54 ~ 12/19/2013 3:35:52 PM ~ harshman: how much spent on planning? 2:13:04 ~ 12/19/2013 3:36:02 PM ~ Galida: would have to research it. 2:13:14 ~ 12/19/2013 3:36:12 PM ~ Harshman: 2.3 M this year page 25 2:13:32 ~ 12/19/2013 3:36:30 PM ~ Bebout: High school ... 2:13:45 ~ 12/19/2013 3:36:43 PM ~ Monteith: pretty sure that is construction of new high school, movement to combine school. How far away is Indian High? 2:14:09 ~ 12/19/2013 3:37:07 PM ~ Galida: 2.3 M is listed under construction projects as a previous project, continuation of HS project and design.. 2:14:34 ~ 12/19/2013 3:37:32 PM ~ Bebout: give me stuff on that, visit later.. 2:14:48 ~ 12/19/2013 3:37:46 PM ~ harshman: go through each project or proceed, eyeball and ask specific question. 2:15:21 ~ 12/19/2013 3:38:19 PM ~ Bebout: Ft Washakie new HS, Fremont 21 so 15 M plus 53 M 2:15:41 ~ 12/19/2013 3:38:39 PM ~ harshman: 2:16:10 ~ 12/19/2013 3:39:08 PM ~ Galida - will get it lined up for you. 2:16:21 ~ 12/19/2013 3:39:19 PM ~ Meier: color chart - lighter shade of greens yellows blues have to worry about, this years biennium? 2:16:58 ~ 12/19/2013 3:39:56 PM ~ Panos: yes.. lighter shade on page 2 asking for funding. Page 1 have been funded.. 2:17:16 ~ 12/19/2013 3:40:14 PM ~ Meier: any add-ons? capacity 162? 1.8 M , 1.3 M above it. Are those 2:17:57 ~ 12/19/2013 3:40:55 PM ~ panos: page 1 everything funded in previous biennium, work go on in this biennium 2:18:17 ~ 12/19/2013 3:41:15 PM ~ Galida: dark shaded are funded, light shaded are budget requests, 2:18:41 ~ 12/19/2013 3:41:39 PM ~ Bebout: provide info with costs per student also, 2:18:51 ~ 12/19/2013 3:41:49 PM ~ harshman: distance from another high school, talk about it. 2:19:04 ~ 12/19/2013 3:42:02 PM ~ Harshman: page 25 and 26: Kemmerer is final phase? Ft Washaki k-8 planning, no construction' meadowlark in campbell is finishing renovation of H pack, South high school is capacity, Junior highs will be 7-8 in Campbell county, move 9-10 into south, preclude builiding thrid junior hihg in the future sweetwater capacity issue, greybull middle school addition total final cost? I will go through all of them. If they are partial costs, tell me. Campbell I, Natrona I , Fremont 25, Sheridan I, Lincoln 2, Newcastle addition, sweetwater 2 renovation, Ft washaie high, learn bout that. bar nun elementary K-6 addition, gilcrest addition, wilson elementary, sundance elementary . What is Riverside in year 2, added by the commission? 2:22:33 ~ 12/19/2013 3:45:31 PM ~ Galida: added, study to devlop most cost effective remedy on that school, approved at this budget level, construction request but money not needed until the second year. 1st year and 2nd year requests broken down at req of committee. 2:23:24 ~ 12/19/2013 3:46:22 PM ~ Harshman...pg 27 modular, big Horn 4 elementary, Where is that? 2:23:46 ~ 12/19/2013 3:46:44 PM ~ Galida: second year request, added by SFC at sept meeting.. 2:24:02 ~ 12/19/2013 3:47:00 PM ~ harshman: ...seperate building, remodeled of Irwin? 2:24:22 ~ 12/19/2013 3:47:19 PM ~ Galida: remodel and addition 2:24:31 ~ 12/19/2013 3:47:29 PM ~ harshman: pine bluffs added in August. cap con projects. 2:24:47 ~ 12/19/2013 3:47:45 PM ~ Moniz: 9 million to be determined, explain? 2:24:59 ~ 12/19/2013 3:47:57 PM ~ Panos: 9 M a placeholder for physical improvements coming from study..security stds being integratec into adequacy stds, establish stds, evaluate schools, then have money to do some physical improvements. 2:25:51 ~ 12/19/2013 3:48:49 PM ~ harshman: evaluation not done? 2:25:58 ~ 12/19/2013 3:48:56 PM ~ Pano: no evaluation, some moeny set aside 2:26:07 ~ 12/19/2013 3:49:05 PM ~ Harshman: some stds developed and incorporated into new construction, 2:26:24 ~ 12/19/2013 3:49:22 PM ~ panos: often do studies with no money to make improvements. 2:26:36 ~ 12/19/2013 3:49:34 PM ~ Meier: how critical are all of these schools, hundreds of millions, can any school be put off until next year 2:27:06 ~ 12/19/2013 3:50:04 PM ~ Pano: schools in realm of construction are well past planning and design, it would be difficult to move out. Reduction in captial budget would cause us to look at planning. Takes a along time for capital projects to mature, a point where we can not go back. ..Start at bottom of process (schools at lowest level in process). Schools are critical to their district.and are well along. 2:29:03 ~ 12/19/2013 3:52:01 PM ~ meier: process, site work, site preparation, arch. plans, ...what else do you have to do ? 2:29:46 ~ 12/19/2013 3:52:44 PM ~ pano: Every project is different, if dollar target is provided, would look at projects well before this. would not look at projects that are well into design. projects that have moved forward are critical, capacity, condition or adequacy. We could do ti but at preconstruction level. 2:30:41 ~ 12/19/2013 3:53:39 PM ~ Harshman: 2:30:51 ~ 12/19/2013 3:53:49 PM ~ Panos: page 30 - Project support projects, unanticipated conditions, land purchases, demolition, buildign system components. Unanticipated conditons and contigency funding ---Can cause changes in funding or time of completion. Include project specific funding for 5% and 10% . School districts contractors include %'s in their bids as a contingency, Also an unanticipated cost overruns, not covered by contingency funding. Transfer of 15% of funds so have authority with gov concurrence for cash flow purposes, ex; good steel prices if buy ahead and store it. Continegency, unanticipated funding and transfers . 1. emergency funding for immediate needs, 2. districts, arch. modify projects to bring project back into budget, to control costs within the project By statute, not entitlements, There is little guidance for use of contingency funds. We propose to develop new guidance for use of unatnticpated and contingency funds by 2014. Reviewed and approved by SFC. We would like for JAC to change previous budget language to allow for application of unanticpated funds from any budget year, instead of just the year the project funds were appropriated. would like and need flexibility 2:37:20 ~ 12/19/2013 4:00:18 PM ~ Harshman: will talka bout that with Don 2:37:30 ~ 12/19/2013 4:00:28 PM ~ Panos: Don, Mr. Nelson - talk later. ...#2 Category of support is demolition on page 35. 3 M #3 land aquisition (unique to this state). variety of projects 9M of which 2 M is set aside for unanticipated land purchase, have lost opportunities before to acquire something., want to void price escalation. 2:40:00 ~ 12/19/2013 4:02:58 PM ~ harshman: laramie 1? 2:40:07 ~ 12/19/2013 4:03:05 PM ~ Wilmarth: will be leasing state land so leasing cost. 2:40:18 ~ 12/19/2013 4:03:16 PM ~ Panos: ..Carbon 2, Goshen 1, teton 1 = 2 M. Tracks - improvements to tracks. converse and goshen county tracks. Component proejcts as minor capital or compnent projects are to supplement major maintenance projects, brought to us by district and reviewed, then ranked on criteria that is reviewed by us, most are safety or security projects that are too large for maintenance. works effectively to keep from replacing or major renvovation of facility.. List in budget... total = 6 M 2:43:08 ~ 12/19/2013 4:06:06 PM ~ Meier: some districts delay major maintenance so they can get a new building.. you measurered this year, did you do anyother assessment. 2:43:40 ~ 12/19/2013 4:06:38 PM ~ Panos: 48 school districts have some longitude in spending money, state devlops guidance, accountability. 2:44:03 ~ 12/19/2013 4:07:00 PM ~ harshman: major maintenance on 1 and 2's? can't let it go? 2:44:16 ~ 12/19/2013 4:07:14 PM ~ Panos: can't just let it go - I would like to look at how compoenent projects move through, for stabilizaton of costs and revenue. Major maintenance of 108 M. want to make sure formula is accurate. Always better to maintain, do a component replacement or renovation isntead of building new. School districts are very pragmatic about that. controls are in place.. 2:45:47 ~ 12/19/2013 4:08:44 PM ~ Panos: Major Maintenance fundign, repari or replacement of facility sytems, normally done by contractors. schools 7 years or less do not reeive funds. 2% of replacement cost of schools. typical. 2:46:44 ~ 12/19/2013 4:09:42 PM ~ harshman: excess sq footage in schools, do not fund it all? 2:47:05 ~ 12/19/2013 4:10:03 PM ~ Panos: correct 2:47:10 ~ 12/19/2013 4:10:07 PM ~ Harshman: only addreessed by saying you can use 8% - ig deal. 2:47:25 ~ 12/19/2013 4:10:23 PM ~ Pano: I want to review this..108M for this biennium. Engineering technical services - for prof services , space adequacy studies, .....school safety and security report, 9 M reserved for physical enhancements such as restricted sccess. Budget for this unit is 6.5 M dedicte portion into development of std. 2:48:50 ~ 12/19/2013 4:11:48 PM ~ harshman: gov not. Handout 66 - lion's share of what unit is going to... 900 series..value engineering budget is less than it used to be, get out of state guy wihtou a stake in it vs local guy. Do commissoners get salary or travel? get mileage. We appreciate your service. So many school facilities that you can meet in for free. saw a charge for a meeting rental location. Chairman Monteieth.. 2:51:29 ~ 12/19/2013 4:14:27 PM ~ monteith: Trying to find a space ot have a SFC meeting is problamatic ---Meier queston on big mistakes related to capacity. answer is 'not that I am aware of". Attempt to construct buildings based on anticipated enrollment. Sometimes the day you are done, you can not meet capacity because projects are 7 - 8 years long. in past requests made for additional rooms before the building is finsihed. Wehn the 16 to 1 statute was adopted, I was on the committee for th waier system. half the numer of schoolsat capacity, 2:54:16 ~ 12/19/2013 4:17:14 PM ~ meier: Are we designing schools that have a modular characterisitc? core, cafeteria overdesigned, admin, costs 5 to 7 perecent overuns to overbuild, if need to add wing or pod, it is ilned out, sewer, capacity, 2:55:27 ~ 12/19/2013 4:18:25 PM ~ Monteith: answer is mixed. Ex: Big box places can move admin to corner, can add to side or back. Most schools the core is in the center. In many cases it is difficult to add ont to school becaue you can't expand the core..problamatic. 2:56:31 ~ 12/19/2013 4:19:29 PM ~ harshman; 167.67 sq foot per kid. hallways narrower, common areas get smaller, surrounded by school. so when grow can't build cafeteria bigger. 2:57:04 ~ 12/19/2013 4:20:02 PM ~ meier: trip to crowly, overbuilt the center. so if building a 10 M school would cost 10 M. instead of spending anotehr 10 m , it would cost 5 M to addwing.. 2:58:06 ~ 12/19/2013 4:21:04 PM ~ Monteith: Commission has been building a set of policies, Value engineering - preplanning 10 ,25, 65, sometimes 95% . current policy is to run it through the 35%. due diigence, Not a practice on every building. 2:59:38 ~ 12/19/2013 4:22:36 PM ~ harshman: recongized Pete.. 3:00:09 ~ 12/19/2013 4:23:07 PM ~ Perkins: callbacks? 3:00:15 ~ 12/19/2013 4:23:13 PM ~ Harshman: yes, will transition to bill, stretch, 3:00:34 ~ 12/19/2013 4:23:32 PM ~ Pause 3:00:34 ~ 12/19/2013 4:26:26 PM ~ Resume 3:00:34 ~ 12/19/2013 4:26:26 PM ~ Nelson: Select Facilities Committee - difference between this year and prior years - 3:00:41 ~ 12/19/2013 4:26:33 PM ~ Bill - Dave Nelson is presenting.. difference from last year to this year. Language providing for 2 years...subsection d - trys to tie deployment of appropriations for projects as an attachment to their budget request, ..pg 4, subsection E - I planning money. ia money...100,000 for commision for immediate planning. page 5 =200,000 on planning. No 2nd yr restriction on this one. LInes 18-20: don not want money spent until leg approves it but give them B-11 authorizaton. 3:03:26 ~ 12/19/2013 4:29:18 PM ~ nelson: Design level page 6 14.3 M for 1st year of biennium for projects listed on page 7. subsection b is for 6M for second year of biennium. Can't spend unti authorized by legislature. specific instructrions given for school districts that must be covered. 220 M , projects denoted through page 9. CORRECTION on page 9 line 9 for fremont 25 =13.6M. Will change pge 8 line 15 = 220 M. Explanatnion of coding: left side of each project, rating, capacity issues, page (9needs indexed rating. 3:06:26 ~ 12/19/2013 4:32:19 PM ~ Perkins: needs ratings, how inconsistent or consistent with previous year. 3:06:39 ~ 12/19/2013 4:32:31 PM ~ nelson: defer to Galida 3:06:48 ~ 12/19/2013 4:32:40 PM ~ Galida: Some adjustment in the needs index methodology, has changed over the years. Select committee, legislatture, dept unified in keepign the list consisten so not as much confusion as projects moving up and down the list. 3:08:11 ~ 12/19/2013 4:34:03 PM ~ Nelson: page 10 demolition, 2.6 M for first year of b iennium. 500,000 for second year. legilative authorization, specific districts targeted, Land acquisions 6.7 M for 1st year, prior to expenditure must report to co chairs of JAC, select committee and education committee, address districts on line s4-aa on page 12. 2nd year = 750,000 req prior notification of co charis of comittees. Page 13 list districts. Subparagraph C page 13 has additional appropriation for purchase of land acquisitions during the biennium, help districts meet school districts guidelines, "slush fund" for entire biennium, notificaton of cochairs prior to exp. Page 14, 1 M for 1st year and 1 M for 2nd year for districts on page 15. Track projects page 15. page 16 Compnent level projects. 3:11:32 ~ 12/19/2013 4:37:24 PM ~ Perkins: Track projects - cheaper to use artifical grass? 3:12:02 ~ 12/19/2013 4:37:54 PM ~ harshman: this is only half the cost, how to justify the cost. 3:12:16 ~ 12/19/2013 4:38:08 PM ~ Gilida: Field already established, upgrading or changin. Artificial is notalways cheaper,, costs depend , drainage, costs of fields, soil conditions, In general districts prefer artifical. 3:13:50 ~ 12/19/2013 4:39:42 PM ~ Perkins: maintenace costs, 3:13:58 ~ 12/19/2013 4:39:50 PM ~ harshman: don't freeze or get muddy. first artifical field at NC, 1800 kids on 9 acres. , not jsut total cost but also cost per event. 3:14:52 ~ 12/19/2013 4:40:44 PM ~ Nelson: page 16 16.2 M for lines 12-17 project, coding, page 17 defines component need, CORRECTION by one dollar page 16 line 16 ends in 4 not 3. Page 17 component - select committee req study to solidify project to know what is effective use of maintenance projects money. used to be called minor cap funding. captue projects not major maintenance but not full blwon cap con. Select Committee reesolvedto have commission and dept come back with answers on the process so it would work better. Pg 18 - Joint Education Committee received safety report, update assessment on how to assess for security and safety needs. 9 M amount forwarded, not available to commission until 2nd year of biennium, paragraph 10 for anticipated costs. Page 19 - CORRECTION . 26.7 M total appropriation. 3 projects probably lie better in cap con. move from anticipated appropraitions into capital construction portion of bill. Subsection B is unusual and confusing. Last session approriated 10 M to look at capacity needs, to incorporate into planning and design phase, had to spend ...funds; backfilling 2013 appropriation for unanticipated projects. BAckfill by 6.2 M. Page 20 subsection C is true amount - 5 . 10.3 M inc to ...based on adj to cap con. effective date on page 21 - make planning amounts effective immediately. making two amounts 9M and 6.4 M effective immediately. 3:22:32 ~ 12/19/2013 4:48:25 PM ~ harshamn: .... 3:22:42 ~ 12/19/2013 4:48:34 PM ~ harshman: Public Testimony _ Motion on bill. moved by moniz, seconded by dockstader. Amendmetns on page 1 or 2, 3 or 4, 3:23:31 ~ 12/19/2013 4:49:23 PM ~ hastert: where did number for planning projects come from. 3:23:45 ~ 12/19/2013 4:49:37 PM ~ nelson: 100,000 for 2 projects listed on line 5 abnd 6 on page 5 3:24:00 ~ 12/19/2013 4:49:52 PM ~ harshman: effective immediately. 3:24:07 ~ 12/19/2013 4:49:59 PM ~ hastert; why just those two? 3:24:24 ~ 12/19/2013 4:50:16 PM ~ Nelson: all requested, money is not restricted to the 2nd year, instructed to use the B11 process. 3:24:59 ~ 12/19/2013 4:50:51 PM ~ Harshman: page 6, 7, 8,9,10, 11 3:25:13 ~ 12/19/2013 4:51:05 PM ~ Burkhart: subparagraph A on page 8 - amend to correct as discussed, conforming on page 9, line 9. second by Wallis and page 10 line 1, 3:26:54 ~ 12/19/2013 4:52:46 PM ~ harshman: amendment adopted.. page 10, 11, 12, 13, 14, 15, 16, 3:27:44 ~ 12/19/2013 4:53:36 PM ~ Burkhart: page 16 line 5 amend the number, line 16 amend the number line 19amend the number second by Wallis 3:28:23 ~ 12/19/2013 4:54:16 PM ~ nelson: I don't believe the totals need amedments. 3:28:34 ~ 12/19/2013 4:54:26 PM ~ burkahrt: correction to amendment on line 16 by one dollar. 3:28:49 ~ 12/19/2013 4:54:41 PM ~ Harhsman: amendment passed. page 18 3:28:59 ~ 12/19/2013 4:54:51 PM ~ nicholas: how did they come up with the 9 M 3:29:08 ~ 12/19/2013 4:55:00 PM ~ nelson: some work with task force and school districts. 3:29:18 ~ 12/19/2013 4:55:10 PM ~ Galid: preliminary work, districts identified security concerns and put rough numbers, those districts are placeholders, Gov task force work, 3:30:53 ~ 12/19/2013 4:56:45 PM ~ harshman: will have to appropriate, placeholder only 3:31:04 ~ 12/19/2013 4:56:56 PM ~ perkins; 9 M for study or for projects. 3:31:19 ~ 12/19/2013 4:57:11 PM ~ Galida: start to remedy problems 3:31:27 ~ 12/19/2013 4:57:19 PM ~ Burkhart: are sec projects being prioritized 3:31:38 ~ 12/19/2013 4:57:30 PM ~ Galida: not at this time as we do not have criteria and stds. 3:31:49 ~ 12/19/2013 4:57:41 PM ~ harshman; will be prioritized 3:31:56 ~ 12/19/2013 4:57:48 PM ~ nicholas: why create placeholder? 3:32:08 ~ 12/19/2013 4:58:00 PM ~ Galida: be prepared to react, knew gov task force working on it, select committee put it in 2nd year 3:32:37 ~ 12/19/2013 4:58:29 PM ~ nelson; true look at the bienniumf or the costs 3:32:53 ~ 12/19/2013 4:58:45 PM ~ nicholas: amt appropriated for exp specifically authorized by the legislature.. 3:33:12 ~ 12/19/2013 4:59:04 PM ~ harshman: entire bill has to be authorized the second year. 3:33:22 ~ 12/19/2013 4:59:14 PM ~ nicholas: move to strike section 9. Wallis seconded - 3:33:47 ~ 12/19/2013 4:59:39 PM ~ harshman: need 6 votes to pass. Motion failed. amendmetns on apge 18 . 3:34:12 ~ 12/19/2013 5:00:04 PM ~ Burkhart: amended for technical change 3:35:04 ~ 12/19/2013 5:00:56 PM ~ harshman: second by wallis, voice vot. 3:35:17 ~ 12/19/2013 5:01:09 PM ~ perkins: cap con 3:35:26 ~ 12/19/2013 5:01:18 PM ~ Nelson: move back into section 3 on page 8 - 3:35:48 ~ 12/19/2013 5:01:40 PM ~ Harhsman;;; 3:35:51 ~ 12/19/2013 5:01:43 PM ~ Perkins: additional contingencies, unanticipated expenditures. Will we keep a seperate accounting? 3:36:32 ~ 12/19/2013 5:02:24 PM ~ harshman: part of amendment 3:36:39 ~ 12/19/2013 5:02:31 PM ~ nelson: coding by asterick, language on apge i lines 4-9 deployemnt schedule will track. 3:37:22 ~ 12/19/2013 5:03:14 PM ~ Perkins: motion to mvoe to cap con with seperate accounting for cost overruns. Hastert: second. 3:38:01 ~ 12/19/2013 5:03:53 PM ~ Burkhart: does tha mendment include paragraph A or other 3:38:13 ~ 12/19/2013 5:04:05 PM ~ harshman: just A. amendment adopted. page 19, 3:38:51 ~ 12/19/2013 5:04:43 PM ~ Nelson: paragraph B - to cover the cost of proceeding with projects, took money out of unanticpated funds, so back fill 6.4 M into unantic appropriation forwardedand approved last year. 3:40:07 ~ 12/19/2013 5:05:59 PM ~ harshman; page 20 has projects listed 3:40:18 ~ 12/19/2013 5:06:10 PM ~ perkins: Monitor cost overurns. 3:40:56 ~ 12/19/2013 5:06:48 PM ~ nelson: This was unknown when we put placeholder in for capacity - commission report back to you.. 3:41:35 ~ 12/19/2013 5:07:27 PM ~ perkins: able to look at overurns, at that particular school and what caused the cost overrun, 3:42:43 ~ 12/19/2013 5:08:35 PM ~ Galida: Not really cost overruns, 3:43:35 ~ 12/19/2013 5:09:28 PM ~ Harshman: seconded by Stubson. Amendment Carried. 3:44:02 ~ 12/19/2013 5:09:55 PM ~ Nelson: subsection (c) $10.414,096, motion by Burkhart, seconded by Moniz. Carried. 3:44:50 ~ 12/19/2013 5:10:43 PM ~ Perkins: page 21, effective immediately, 3:45:33 ~ 12/19/2013 5:11:25 PM ~ Harshman: Roll call vote 3:45:54 ~ 12/19/2013 5:11:46 PM ~ Richards: All members voted aye. House bill. 3:46:43 ~ 12/19/2013 5:12:35 PM ~ 3:46:59 ~ 12/19/2013 5:12:51 PM ~ Stop Recording