JAC Index 011515.pm1 Department of Transportation continued AandI Capital Construction Senator Ross is chair 1/15/2016 1:15:21 PM Ross: WyoLink Page 84. Harshman, M., Fire Dept: page 84, SALECS system, serves Wyoming agency and linkage thru mutual aid channel for local and federal law enforcement. Budget funds 7 dispatchers, $1.37M budget. Burns: supplies? Harshman, M: upkeep and maintenance of radio consoles. Stubson: federal agencies pay into account same ratio as locals? Harshman, M: No. radio link there, but used infrequently. Hibbard: dispatch requirements dictate user fees. Harshman, M: phase 2, page 94, $2.36M budget. Page 88, Exception request for hardware and software maintenance and broadband unified network for $2.53M. Hibbard: create billing event on 75% how much used and 25% number of radios. Mineral grant payments only available until June 30, 2017. FY2018 different billing. Billings will slowly increase. Demand pricing. If listen in, billing. More on system, shared billings will decrease. Moniz: pricing? Hibbard: local governments do purchase items for WyoLink, state funds from consoles and up, competition in market place. On-going costs for components, always provided by state, now shifted to counties and/or local governments. Worked with local government, first responders, county commissioners, fire departments. Process of billing event. Stubson: county less cities and school districts. Who charged? Hibbard: Usage for state of Wyoming, including school districts, taken care of first. WYDOT shall be responsible for the administration and collection of the invoiced amounts of on-going costs. Invoices based upon the time period selected by WYDOT. July 1, 2016 invoices begin. Expect questions of why not using legacy system instead of WyoLink from various users. Funding? Harshman, M: Dispatch center consoles, exception request. 7 agencies with 18 seats will need internet protocol based consoles. $1.52M request. Governor approved with LSRA and carry-over monies Nicholas: who paid for other upgraded consoles? Harshman, M: paid by local funds Hibbard: state got behind on software upgrades. Some communities cannot afford to upgrade. Nicholas: breakdown of all costs for WyoLink for software and hardware since 1981. Best and most economical system? Hibbard: Everyone can communicate in an emergency. Nicholas: If do not fund, use transportation funds? Hibbard: No. Nicholas: breakdown on how expenditures happened thru time? Hibbard: yes. WYDOT is and has continued to fund core towers. Harshman, M: 5 sites (Rock Springs, Evanston, Jackson, Buffalo and Newcastle) targeted for funding. Exception request for portable coverage enhancement towers $5M budget. Governor approval of $4M LSRA. Greear: User fee is good idea for on-going costs. Lots of questions to invest more monies. Support before expansion? Hibbard: share costs among broader group Harshman, M: Mobile and portable radios, $1M budget. Governor denied. Page 92, Exception request for frequencies, $200,000 budget. Governor denied. Hibbard: page 23, long term planning. Panos: Highway 59 Fredrick: passing lanes. 3 projects in design phase. Let in 2017. Nicholas: ? Fredrick: Answer Nicholas: If you put to bid now, can you do construction this summer? Panos: We can’t without the money. Nicholas: If we put the funding into place immediately, could construction begin this summer? Fredrick: it would be summer of 2017. Funding not available to DPT until July. Ross: if we did effective immediately, the money would be available. Fredrick: then we could advance that. 32.7M for projects not yet let. Ross: May of what year? Fredrick: May of 2017 for 6 passing lanes Nicholas: Are the designs done? Fredrick: That is the accelerated date. Nicholas: Is the design work done. If it was first in the que, what date? Fredrick: summer 2017 Panos: Explanation. Completed in design can be accelerated. Those are still in design, would have to give an estimate of completion. We have the sense of urgency. We can go back and look to see if we can compress the time frame. We will look. Nicholas: one sheet follow-up of what is ready, what is not and capability to accelerate. Harshman: 10M in budget last year of safety money 3. $5M on 20/26 Fredrick: don’t recall number of passing lanes Harshman and Fredrick: Clarification of previous testimony. Fredrick: A little over a million each for passing lanes. Wasserburger: comment on amount of construction and time for miners to get to work. Panos: We will not put more projects in than can be safely done. The way you appropriate is different than how the federal govt. does. They expend, not appropriate. They could overextend and not have funds. 1/15/2016 2:33:12 PM Break 1/15/2016 2:45:04 PM Ross: Welcome, explanation Mel Muldrow, Administration from AandI Construction Management, introduced Jim Chaput, Senior Project Manager. Agency directors, community college presidents. All projects vetted. Page 6 – All projects except UW. Page 11 – level 3 design. 6.86M, GF, SPC approval. Gov. office recommends 6.8M comes from LSRA funds. Page 15 – Major maintenance request76+M. SBC approval. Gov. rec of 65+M from LSRA. Nicholas: Basis for dropping down to 65 Muldrow: attempt for good budget Stubson: On school side, do we do 2%? Muldrow: School facilities get 2%. State buildings 1.5 % Harshman: Multipliers? Muldrow: 1.5% is only enough funds to manage buildings to a fair condition. Anything below that is catch up. Harshman: will cover state facilities and community colleges. Muldrow: CC, UW, WDH, state parks Harshman: One page follow-up of where money goes to these buildings Connolly: Delayed major maintenance, have to respond to major catastrophe. Muldrow: Major maintenance funds are broken out by sq. footage, hold some funds for emergency. Connolly: How much is in fund? Muldrow: Will look at it, probably around 5 to 10% Connolly: When do we see that money and how does a state building request it? Muldrow: Connolly; When do we know how much it is? Muldrow: Agency directors are contacted if there is an emergency then they contact me. We decide if we fix it or push back to agency to pay for it. Moniz: Is it in a separate account? Does it revert? Muldrow: We keep it in the same account and do not revert. Moniz: Where do we see it? Muldrow: We can send document, shows funds, obligations. Moniz: Is carry over invested or sits in cash. Richards: It is invested in the state agency pool, earning about 2.1%. Harshman: Follow-up. Primer on RS means rating. Ross: Are you cool with gov. recommending 65M? Chapman: Playing catch up is tough. Reserve account. DOC is a huge major maintenance requirement. Harshman: Follow-up on major maintenance funded last 10 yrs. How will new buildings impact the major maintenance account? Chapman: New buildings are zero percent for a 7 year phase. Some are going to start hitting major maintenance. We have never received 2%. It has been 1.5% or less Harshman: how much in-house or contracted out Chapman: UW and state parks receive a lump sum Muldrow: 2% is based on a 50 year cycle. Ex: WDH state hospital- major maintenance requirements are different than a standard office building. 1/15/2016 3:02:30 PM Muldrow: page 19 Casper Office Building – Option 1 Ian Catellier: Casper workforce services office, level 1, and level 2 studies. We have provided 3 options. Governor recommended an additional 10M out of LSRA funds. Project is 10M shy of being fully funded. Harshman: current building on corner of Midwest. Upside down in terms of value of bldg. and maintenance. Catellier: Section 347 required a report – Appraisal is 2.1M. 8.5M of code requirements, handicap accessibility issues. 1960 bldg. Harshman: How does it work with the city of Casper? Catellier: Study done. Two years of work so far. City has not required anything of us at this point but asked for needs to be identified and addressed in a 3 year period. Ross: Towards level 1 and 2 studies Catellier: Gov. rec did not recommend an option. For level 3 design. Ross: Stubson: Two sites identified. State has obtained options on the sites. Other parts. There are 3 state buildings downtown. One has been sold to downtown development authority. City purchased property near one of the option sites. Ross: How do you do level 3 studies if you do not know where it is going to be. Catellier: It would be better to have the final site selected. Harshman: Explain the 3 options please. Catellier: Option 1 is site 2 with a parking structure. Option 2 is site 2 with surface parking. Option 3 is site 5 with surface parking. Harshman: For mark-up, overview map. Connolly: Governor’s recommendation of moving forward with 10 M? Money needs to be appropriated for a construction project to start. This sees very different to me. Hibbard: governor wants to support continued development. Time the money for delivery as necessary when we can find funding for the future. Connolly: Is this common? Hibbard: I am struggling to find anything that is common in this budget> Stubson: Not different than other projects like health care facilities, put money away knowing project is coming. Greer: When will we have a site selected? 1/15/2016 3:14:44 PM Muldrow: Page 32 Central Wyoming college for new Agricultural and animal science facility. GF and public fund. SBC recommended approval. Gov. approved funds from LSRA. Burns: Where does contingency come from Muldrow: from GF Harshman: Administration Muldrow: allowed to add 2% for community colleges to manage those accounts Harshman: all GF? Muldrow: 55/45 percent. Harshman: Capital outlay is 50/50. State pays all the contingency allowance and administrative costs. Have we always done that? Richards: Option to request this amount is provided in statutes. State has not historically done this nor has the agency requested it in the past. Ross: Why did you ask for it? Muldrow: Previously, allowed personnel from CC program but no funds to pay for road trips, administration to manage the project. 1/15/2016 3:19:03 PM Muldrow: page 36 CWC Jackson Outreach, which is their highest priority. SBC approved. Governor did not concur. Gov. recommends LSRA funds of 7.3 M and 5.9M in public funds. Ross: Has land been acquired yet? Valdez: We have not acquired a site yet. We are in negotiations at this time. Opportunity for sponsorship for one and a gift for the other. Ross: Contingent on what we do next week? Valdez: yes Burns: confidence in knowing price of land in Jackson. Land within distance of town. Valdez: Teton village; ¼ mile from high school; Nicholas: How will you acquire the site? Valdez: Capital campaign that includes this. Two landowners – gifting or a long term lease. 1/15/2016 3:23:08 PM Muldrow: Tech ed. expansion at NWCCD. 8M gf, 6.5M public funds. SBC concurred. Gov. office recommended 8M from LSRA and 6.5 M from public funds . denial of GF. Burns: Address contingency allowance Young: president of college district in Sheridan. 10% contingency on projects and 2% management fee. 6.25% contingency within that budget. We have in hand 6M and pledges for 500,000. Burns: Would it hurt the project if we deleted out the contingency and administrative costs? Young: Deferred to answer Muldrow: Our concern for rising project costs. Ross; If contingency is not used, does it revert? Muldrow: Correct Ross: With previous request, was contingency built into the colleges? Muldrow: Will all projects we add 10% Ross: Sheridan has contingency built into the price. Do the others? Valdez: We built a 5% into both of our projects. Perkins: Contingencies can get absorbed for additional items, like options or add- ons to the project. Why is this appropriate in this case? Muldrow: Level 3 – explanation Burns: Muldrow: CC Visual Arts remodel, SBC concurred. Gov. recommended denial. LCCC residence hall. Not seeking state funding. 13 M from state funds. SBC and governor recommended approval. Ross: Spending authority only Muldrow: correct Harshman: Major maintenance in the future for this building? Richards: I will look it up. Schaefer: LCCC president. Residents Halls are not included in major maintenance calculation for sq. footage. SF 77 transitioned construction management oversight to Aand I. AT that time, 1 FTE shifted over from the commission and allowed contingencies. We have always carried design and construction contingencies in our contracts. Burns: 1/15/2016 3:34:55 PM Muldrow: LCCC children discovery center, spending authority only Harshman: dining hall is enterprise facility. This is not. No state construction for this building. Will this qualify for major maintenance? Schaefer: Auxiliary facility. It receives some education funding. I am not sure how we calculate sq. footage. Muldrow: some of those facilities over time revert to A and I responsibility. 1/15/2016 3:36:43 PM Muldrow: NWCCD residence hall, spending authority, SBC and governor approval. LCCC fine and performing arts building – GF and public funds. CMD and SBC recommended approval, construction in 2018. Governor denied of all funding. Nicholas: comments from Schaefer Schaefer: 3rd priority project in long term facility plans. Master campus plan. Critical for campus because of space needs. Lacks large auditorium space. We are the only college in the state without that space. Muldrow: WWCC western education center. CMD approval. SBC approval for 200,000 of GF and denial of remainder. Governor recommended denial of all. Grandstand upgrade . SBC approval for 450000 in GF. Governor denied. Dept. of AG for fairgrounds upgrade. SBC approved. Governor denial. State parks health and safety – SBC approval of 3 m in special revenue. .5 m in federal and .5 in Wydot acct. Governor recommend approval – spending authority only Westby: State parks . Use estimated values for categories. Ranking system. Perkins: list available Westby: next month and half 1/15/2016 3:45:32 PM State parks – Wyoming territorial prison – Special revenue 210,000 SBC and Gov. approval State parks – Water related facilities – SBC and governor approval,. Dept. of Health – Wyoming state hospital and Wyoming life resource center. 80+M set aside. Balance is 31.8M from GF. SBC approval. Gov rec of 10m in LSRA and denial of 31.8M GF. Ross: is there 80 million in this now. Forslund: That information before you was submitted in September. 80.5 M was expected to be. Much of that is not going to be there. Request before you is insufficient. State hospital expected to cost 72M based on level 1 and 2. Resource center approx.. 7.7M Total of $149.145M is the need. Stubson: If traunch 3 does not come through, around 37M available in the account now? Forslund: 35.7M after the governor’s reduction. Harshman: As we work forward, will you do both at the same time or Evanston first? Forslund: Plan is for state hospital to be acute care center. Explanation of beds, plans, etc. Have lander serve as the intermediate and long term care populations. If we do the state hospital first, we can’t implement the plan until lander is done. Harshman: ? Forslund: My preference is to do both together. If you can’t then do the state hospital first. Burns: What is the Gov. recommendation? Forslund: Proceed with level 3 work and be prepared to move forward and not stop the project dead. Put together a plan to finance. Burns: Account now is 37.5M. Gov. rec for 10M from LSRA. Each project is about 70M. Do we start a partial project at Evanston? Forslund: If we can’t do them at the state time, start with the state hospital. Burns: Do not have enough money at this time. Forslund: Put in previous budget with expectation of 80M in account by the end of June. Explained impacts, including increases in costs in the department. I will reach out to the private sector for help with Title 25 clients. County attorney will take to judge, who will order involuntary hospitalization. Burns: Does the governor want us to take the 10 M , add it to the 37.5M and wait to accumulate. Forslund: I have not spoken with him. Burns: Will probably receive a gov. letter Nicholas: What is the cost of the level 3 study. Forslund: Billy says it is 6.55 of the estimated cost of the project of 149M. Nicholas: Is the recommendation to bid on that and what is the timing? Forslund: not at this point. Continue on with HOK. Perkins: Task force on state health facilities. General consensus of committee was to move forward with level 3 and be ready to come back to AandI in a year from now, at supplemental budget. We would not sole source it with the people who did level 1 and 2. Committee wanted to bid Nicholas: my recollection is we did not decide on that. Competitive bidding. Committee reconstituted after the session. Burns: less ambitious with project Harshman: how long to do level 3? Forslund: defer to AandI. Muldrow: approx.. 8 months from when we get the money. Page 91 UW Campus Science and Engineering Facilities. Ross: We went through this one and the energy plant. Burns: We have gone through Corrections. 1/15/2016 4:04:22 PM Ross: Mr. Boswell -anything to say Boswell: no Muldro: complete Richards: LCCC child education building, gray area. Historically the dept. has measured out parts of buildings. EX; coffee kiosk in building at UW . Agency could determine the primary use of the building. Footnote: GF appropriations to the CC may be expended as authorized. They can spend the state funds first. So if they have contingency funds, they could spend that money first. Ross: Mark that down. Wasserburger: Do I present the cap con budget? Ross: I assume you do. Thank you to everyone. Adjourned until 9 am Monday Richards: 9 am public comment Callbacks fo agencies Afternoon – governor letters Remainder of time at discretion of committee. Stubson: Please send list of who will be here. Richards: yes. I will email. 1/15/2016 4:08:13 PM