Thursday December 17, 2015 JAC Index 121715am1 Agenda: AM-Agency 005/206 Superintendent of Public Instruction Department of Education AM & PM -Agency 205 School Foundation Program PM- Agency 027 School Facilities 12/17/2015 8:06:30 AM Technical issue – late start to the indexing Jillian Balow: Superintendent of Public Instructions Overview of changes in the department including reorganization and budget alignment. Compliments to her staff. Difficulties at the beginning of her tenure. Strategic plan. Future focus: Pathways, increased participation in STEM, math and science, Career readiness, Select Committee for Accountability in Education, Federal acts impact funding in Wyoming, Every Student succeeds (ESS), thanks to the committee. Diane Bailey and Trent Carroll will go through the budget Stubson: Do definitions interlock with accountability and career/college readiness? Balow: Yes. Study of capacity of staff and of workload. Five indicators aligned to what legislature and entities are doing. Shanor: Targeted area. Connolly: I am curious about targeting the military. My understanding is that the military takes kids without high school graduation. Balow: We included the military for several reasons. We do not see not graduating from high school as not being part of our program. 44% of rural areas provide military. ASFB low results, physical competency or felony conviction cause 1/3 of candidates to be rejected. Military is a launching point to another career or career pathway. Connolly: Increase in % - how much is due to the military Shanor: We are at 45%. Our goal is to get to 60% in x year. College, ACT scores, career, certificate in industry. There is so much overlap in the matrix. Explanation of formula. Hastert: I would like to hear more about the future with Hathaway for students looking at career or technical pathway. Balow: We are part of 17 state efforts, highly committed state with career readiness status. Core group including business and K-12 people. More opportunities for internships, etc. Conversations of weighing other courses. I am not advocating or vying for one option or the other. Core group and committee discussion. Hastert: Wasserburger: Success formula. Will that be explained? Shanor: Recap- Set the mission and vision. X number of kids to be college or military ready by x year. Stake holder input, consultants. Indicators of readiness for pathway would make more sense grouped together. Ready for college, career or military. We were going to try to include ASFAB scores but data not readily available. Take the 9th grade number as denominator. Take kids who graduate on time, hit proficient on ACT, (Wyoming scale), or qualify as a CTE concentrator, then formula counts you as career, college or military ready. Arrive at 46% now. Goal of 60% by the end of the 1920 school year. Chose five focus areas based on alignment , data availability and areas we could effect change on. Website called Wyoming Measures UP, will have data and progress. Bailey: 05 Budget Consolidation of 005 and 206 back into one budget, and reorganization request for transparency and efficiency. Handout 026-079 Org. chart on page 7 is the same for all 3 budget books. Policy, Academic, Operations. Budget request moves units which will be revenue neutral. WDE found 1.5M in reductions in current 15-16 biennium. Harshman: Out of the 206 agency Bailey: 206 and 005 Harshman: Bailey: Biennial budget positon count handout 206-076. WDE 205 and 206 include 140 for 17-18 Harshman: At top it says it is 205 and 206? Bailey: There is a revenue neutral move being proposed. Harshman: the 137 includes the 8. Bailey: correct. Total from 162 in 07/08, trend down. Reasons for decrease given. Agency 005 page 9 Zero out and move into 206 . 1st line on colored chart. Explanation of change. 100% GF, Governor approval of standard budget. Page 10 ER – priority #1 to transfer unit. We prefer this to the alternative of moving these back to agency 206. Explanation of move and positions. Position 8 would go to a federal position in unit 1252. Need for mathematics standard consultant. 2+M out, 2+ M into agency 206. Page 12 difference in amount between 205 and 206 is due to workman’s compensation 12,000+ less. Governor approval of exception budget. Page 13. Zero this budget out. Ross: Why a different workers compensation amount? Bailey: We can find out. Harshman: 7 positions will go to the same unit. 8th position, #43, Bailey: will go to different unit, federal budget, so will be saving $ Harshman: We lose track of historical trend analysis. Stubson: Where is the reduction in the GF? Carroll: Will see in report, in 005 Chapter 17. Will see increase to the federal funds in the 206. 2.1 M is the decrease number Connolly: What did position 0043 do in 005? Was it vacant? Carroll: That position was public information officer for the superintendent and it was vacant. Bailey: page 17, unit 201 – teacher of the year, 1000 for each district’s teacher of the year. Wyoming teacher of the year receives 5000. School foundation revenue, Governor recommended approval. ER, priority 2 is to transfer unit into 206. Unit 0201 to unit 1226, also school foundation funds. $106,000 Connolly: My question is about the program Move is from 005 to 206. Half of the funds for this is administration. It is a lot of overhead for this program. Oops it is a biennial request. Bailey: It is a biennial amount. Burkhart: Position 043. List of vacancies does not have this in agency 005. Explanation? Bailey: It was vacant when we proposed to move it but it has been filled. Burkhart: It listed as zeros in our budget books. Bailey: It moved into federal funds in agency 206 so no more cost to the GF for that position Burkhart: Was it moved to federal funds when it was filled so it is already in 206? Bailey: yes, we planned on doing a B11 for any changes since we did this budget a few years ago. Waiting for a full picture for the 15-16 budget to do the B11 Harshman: Of these 7 positions are there any vacancies? Bailey: correct Burkhart: Was this B11ed into 206? Bailey: No, it has not been yet Harshman: It has been filled with federal funds. Tell us the process. A GF position that is vacant, gets reclassified? Bailey: Explanation. Carroll: Part of the plan with the reorg. With governor hiring freeze we had to go through process to hire. We will need the B11 for the rest of the biennium budget. Thought we should wait to do the B11. Harshman: Reorg has gone through the B11? Carroll: We have the B11 drafted. Harshman: Reclassified one position and moved into agency 206 Carroll: The other 7 positions will remain in 005 for the remainder of the biennium. Harshman: If the legislature did not approve with the governor and your request, you will stay in 005 with the 7 positions. Burns: Information officer position. Do you have one at this point? Balow: Each office had a PIO, when they were split out. When they came back together, those moves were not counted for. We do not need two positions, we only need one. Wasserburger: who is in charge of policy, academic and operations? Balow: Tent Young, Brent Bacon, Diane Bailey Harshman: Ross: Your exception request is to move from 005 to 206. You are telling us that won’t happen until 17-18. Why aren’t you B11ing them over now? Carroll: I guess we could. Explanation for reason. Harshman: Any other changes? Page 7 org. chart, 1 superintendent and 5 in the other top two boxes, Carroll and Balow: Correct Harshman: In flow chart, they are all in the top two boxes Balow: Correct Richards: The way they are doing it is their only choice. If they tried to move the positions in 15-16, budget office would deny because it exceeds threshold of 10%. Wasserburger: We will fund the math consultant with federal funds. What federal program is that? Bailey: Federal assessment in agency 206. unit 1252 Harshman: Short 5 minute break 12/17/2015 9:07:20 AM 12/17/2015 9:18:07 AM Agency 206 – Bailey: Unit 206 on page 26 Harshman: Summary table on page 8, 137 employees. …Talk about the priorities. Superintendent discuss those. We know where we are with the constrained revenues. We have to look at programs, not just % cuts. Need feedback from agency director4e.s Bailey: page 11, listed program, which statute is more important, funds listed numeric, general funds followed by federal funds. Stubson: Any consideration of how many people are affected statewide? Shanor: Yes. District coach program eliminated, better utilize money elsewhere more efficiently. Harshman: page 11, priorities. OF is the school foundation program Willmarth: issues with sending foundation dollars to joint tribal business council, St. Stephens Indian School, private school Carroll, page 12, line 10, position count should be 3 Bailey: page 15, unit 1210, matching funds. Harshman: page 25, summary table Balow: How to make programs more efficient and effective, better align and reorg budgets Bailey: page 25, Division 1000, originally state board and superintendent budgets. Unit 1001, state board, AWEC and 2 WDE positions Establishes policy, 11 board members. Page 29, current Ad budget. Exception request, agency reorganization. 4 divisions, 1000 State Board of Education, 1100 Leadership, finance and information management; 1200 accountability and communications, and 1300 school support and individual learning. Page 30, move monies and 11 positions into 3 divisions. Page 32, exception request to transfer position 0029, to 1300 division. Carroll: unit 1002, adjustments made. Bailey: Priority 14, elimination of position 52. Page 33. Wasserburger: St. Stephens School not a private one, BIA school Bailey: page 39, Unit 1100. Exception request, Agency Reorg, zero net transfer. 3 positions transferred to this unit. Table on page 41. Page 44, Unit 1102, operations. Exception request for IT software and support. $65,530 general fund and balance from LSRA. Exception request for computer and IT hardware replacement Page 48, unit 1103, workshops and conferences. Pass through budget. Carroll: substantial balance of funds collected. Williams: $31,642 balance of account, fund 440, agency 5 Bailey: page 50, unit 1104, information management. Exception request to eliminate position 3, transferred to ETS. Hastert: PAWS Balow: Very few issues, not electronic. This year and next year will be PAWS, but considering an RFP for new assessment. Harshman: costs and linkage will be important. Balow: will be able to provide local input into national educational assessment. 12/17/2015 10:26:08 AM Break 12/17/2015 10:39:27 AM Harshman: page 55 Bailey: 8 FTE’s Revenue is 100% Gf. Governor approved standard. Page 56 Priority 4 is 005-206 consolidation. Nicholas: Increasing the in state travel budget for this unit. How much in past and the increase? Bailey: Look back at 1002, page 34 has base budget numbers Harshman: Priority 4 on page 56 and priority 6 on page 57 complete the transfers that we talked about in agency 005. Bailey: Correct. Difference in numbers is workman’s compensation 12462 gain for the GF. Harshman: page 59 summary table. There were 2 and you are transferring 7 Bailey: Correct. On colored sheet, lines 2 and 7. Starting on page 62, we begin federal funds in the 1100 division. Page 62 unit 1152. Data collected and sent to the federal government. No positions in this budget. Training required. 100% federal funds, Governor approval, No ER Page 65 – Youth risk behavior survey Harshman: On line or pen and paper. May we have a copy of this? It is a statutory thing. Constituents talk to me about this. Bailey: Two surveys conducted on different years. Federal funds, Governor approval. Priority 6 for agency reorganization. Revenue neutral. Out of 1400 division into this unit 1153 Connolly: Results of survey hit the news. Asks provocative and sensitive subjects. What is the responsibility of person associated with this program? Bailey: WYBS person is responsible for dissemination of surveys, writes the grant proposals, and works with information management division to provide statistics. Aaron Roberts, Information Management Division: The person does the mailings, tracking of the WIREBS. Takes up 30% of his time. Harshman: funding for position Bailey: GF IM budget Burns: Test is intrusive and personal, is test anonymously? Shanor: Getting a copy of one. Some information is not valid because of students. Bailey: 1200 division page 68, 70. Unit 1202 Senate Youth Program. Has been b11ed for several bienniums. Funding from William Randolph Hurst Program. Special revenue funding. No std. budget. Priority #10 – ER for $2000 Harshman: 50 kids per year apply? Bailey: pg. 73 Unit 1203 Communications. 100% GF. Governor approval. Priority 6 on page 74 – Revenue neutral, transfer of units. Includes the 5 positions listed below, 4 FTE and 1 AWAC. Governor approval of ER. Page 77 – Unit 1204 CTE maintenance of effort. Will be moved into 1300 division. 2 FTE, 1 part time. Required administration match. Federal CE budget. State provides funding at or greater than the level from the previous year. We may not pull funding back. 5 contract advisors to student organizations. 100% GF, Governor rec. of std. budget. Page 76 ER – revenue neutral unit 1204 out into 1314 in next division, including the two positions listed below. Connolly: Where are the 5 contract advisors tracked in the budget? Bailey: 900 series Connolly: 312000+ Bailey: Biennial number Rob Bryant: Division Director – Correct. Each of the 5 receives $30,000, doubled for the biennium. Stubson: Federal fund match Bryant: Maintenance of effort for the federal funds. Harshman: amount of federal piece? Bryant: around 2.2M Bailey: page 83, unit 1205 CTE finance and innovation will be transferred into 1315. One FTE. Block grant monitoring. 100% GF, Governor approval. ER request is revenue neutral. Line 18 and 19 of the colored spreadsheet. Decrease in GF of 241,000+ Governor approval of ER so zeroed out on page 85. Harshman: Is this redundant? Balow: Person works with other schools, business and industry and teams within the department to coalesce the efforts. Bryant: Oversee the team, do all technical assistance, prepare federal reports, program oversight. I hear constantly that he would like more office help. Connolly: I appreciate the transparency with the transfers. May we have an org. chart that shows what would look like if approved. Balow: We have on here. Will make copies at lunch. Harshman: School safety and security Bailey: Unit 1207 page 87. School safety and security unit 1401, 2 FTE’s Harshman. Balow. Greear Antibullying Ross: 2FTE’s but one moved out and keep one Bailey: correct Stubson: reporting requirements. How many of those schools do we have in this state? Balow: will find the answer. Clarification. This position is responsible for providing technical assistance on site for schools for a variety of topics. Harshman: Requirement, state statute, duties added. Balow: I am not sure if federal or state requirement. Accompany on site visitors. It is separate from homeland security and AG. Connolly: On site coordination. I do not see any in state travel. Bailey: I have encouraged him to find other appropriate funding services. I am not sure why. Connolly: Concerning to me when description is for moving around the state, where is the fluff that allows it to happen. Or else person is not doing their job. Magee: part of the duties of accreditation is evaluating the school systems for school safety, funded out of unit 1328 which is now budget 12 when we get there. In state travel is funded from the accreditation unit. Harshman: For the last year, give us the places and travel days for this person. Magee: We will get that for you. Harshman: page 88 Ross: Currently two positions there and you are transferring another one in. Summary sheet only shows 1 position there. Does not make sense. Bailey: Swap is on lines 20 and 23 of handout. Greear: What are the series 900 funds used for in this series? Bryant: Our WETIP (vendor name) funding, suicide prevention funding. 50,000 for each. Bailey: Revenue neutral. Mixed funding. GF and school foundation funds. WETIP and anti-bullying were given as an ER in the previous biennium. Governor approval of the ER. Page 92 unit 1208 State Accountability, 1 FTE, move from 1308 into the 1200’s. 100% GF, Governor approval of STD budget. ER is revenue neutral funding from 1308 into 1208,. Including the position Page 93. Position 83 is filled. 100% GF, Governor approval of ER. Harshman: New unit will say the same number. WAEA? School reporting – initiative on career ready/military ready is not tied into this? Balow: No. Career readiness Harshman: You will not issue scores on individual schools? Balow: Correct. This person does not work on career readiness initiative. Harshman: The answer is no, there will be no school scores. No comparison of schools. Authorization, funding. Not the intent of any legislature starting another program with a score. No district scores published. Shanor: No – an aggregate of the state’s school. Perkins: Data will be traceable back to the school it came from Shanor: Our data people could but we would not release. Harshman: How many people working on this and the cost? Shanor: No cost per se. It is our agency mission/vision. Balow: Our vision is on creating opportunities for students, not holding schools accountable, and not punishing schools. Harshman: We spent millions for No Child Left Behind – Wyoming Accountability Education Act (WAEA). Each state will now design their own. Balow: 46%. Discourse on the topic. There are elements of the career/military readiness in the… Perkins: Measure by default. Aggregate on statewide basis. Confidentiality laws and issues. It could be disaggregated back to the school districts. If reporter makes the request, how do you not provide the information? Balow: No plans to desegregate that data. Looking at increases number of pathways for students. Harshman: Balow: Good experience for student to have relevant skill set. Brent Young: Chief Policy Officer – WAEA position does the work for 9th grade credits (reported out), status of schools supporting success curriculum, graduation rates and attends meetings. Connolly: news article, state board claimed they had not seen the information about this plan, WAEA, state board, JAC and recalibration Young: Perkins” – difficult for enterprising person to make the request and then recreate the formula. We would not do it. We will not disaggregate the WAEA data. It will be a statewide number. Connolly- identify metrics to be career/military/college ready. We combined metrics. It is not delineated into the three areas. The overlap with the WAEA would be graduation rates and ACT scores. Not generated by physcomatrition. It is stakeholder input. Statewide survey, 500 responses, parents, teachers, administrators, business people. We then went into internal survey. Board has played an integral part. We called a special meeting and asked for feedback. Conferences in the future. Focus areas of accreditation, online learning, CTE, Hathaway and 3rd grade reading. Connolly: Additional meetings sound like a good idea. I am not sure stakeholders were aware that information they gave was in relation to a strategic plan. Balow: Special work session. Discourse on topic. Recommendations: strong leader with bold vision, communicate, leverage good will to build relationships. Harshman: I appreciate your information on this. Good growth in Wyoming over the past 5 years. We changed paws but no relationship to show. Finally getting on track for measures to see and have confidence in it. Bailey: page 96 After school alliance program. No positions in budget. Unit 1401 C S Mott foundation funding requires matching funds up to 75,000 for the program. 150,000 for biennium, 600 series, grant payments made. 100% GF, Governor approval. Page 97 – priority 12 - 600 series, GF, Governor approval of ER Page 99 – Tribal Triad, move between units, no positions, conference and assistance to schools. Governor approval of std. budget. Priority 6 reorganization, Revenue neutral. unit 1312 into unit 1212. $125000 governor approval of ER. Moniz: On-going program, federal grants? Bailey: Statutory authority created in 2014 law. I do not believe we have federal money going towards the tribes. Perkins: purpose of grants in the after school alliance? Harshman: After school bridges funds in model Magee: Money for grants helps support the after school centers, 21st century learning centers grant. Perkins: What is 21st grant? Magee: 21st century learning centers grant is federal grant for programs like boys and girls club, other programs tied to learning. Perkins: is this 150,000 a matching grant? Magee: As part of the Mott program, we have to match. I will find out how it came about. Greear: Narrative. If we don’t match, how does that impact program? Bailey: It does not affect the 21st century grant. Balow: STEM education outside classroom. I would be concerned that not contributing the funds may limit our ability to partner to the extent we do for STEM activities. 12/17/2015 11:51:22 AM Nicholas: success of tribal triad, funds expended? Magee: Question about 125 appropriation? Conference funding. We received positive feedback on the conference. Funding for contract for someone who represented the triad. This person has the data and it was difficult to get is shared. Because of confidentiality of date? I don’t know exactly why. Nicholas: How much contributed to conference? How long has conference gone on prior to this funding? Magee: 60,000 for contractor, remainder spent for conference. Last 5 or 6 years. My division took it over for the first time last year. Division director in charge of it no longer works for the dept. Nicholas: If we eliminate the funding, will they still have the conference? Magee: We would have to find the funding. Came out of previous federal funding budget. Balow: We allowed the contract with the current vendor to expire. The work is on hold. Harshman: The contract was for 60000 for the biennium? Balow: 60,000 per year. Magee: 60,000 for the one year. Harshman: For person to organize the conference and get the data. Where is the data now? 12/17/2015 11:57:03 AM St. Stephan’s Indian School. Bailey: page unit 1305. Move forward into 1213. 1st ER is for statutory funding increase. 2+M. Fremont District. $245,823 ER request over the std. budget. Grants. Governor approval of ER. Priority 6 agency reorganization, page x unit 1305 into unit 1213, 600 series, GF, Governor approval of ER. Burns: Bailey: yes. Net amount paid to 2 councils in alternating years to facilitate distribution of resources. contracts. Harshman: Burns: Accountability of that money Magee: Annual report submitted to LSO, due in December, report being prepared now with cover letter of plans and priorities. Burns: Language of two other schools. Does money go to them also? Magee: To St. Stephens School.(BIE school =Bureau of Indian Education) The other two are not BIE schools, school foundation money. Burns: standardized tests? Magee: yes they do Burns: Scores. Benefit of other programs to these students. Balow: BIE schools would replace state accountability systems with their own. Connolly: number in school and grade level of St. Stephens. 200 students K -12 12/17/2015 12:03:12 PM Meeting paused.