Thursday, December 17, 2015 JAC Index 121715pm1 Agency 205 continued ER means Exception Request. 12/17/2015 12:59:04 PM Chairman Harshman: We will work this agency until 3 pm. School facilities from 3 to 530. Be back tomorrow around noon to finish up. Will that work for you? Bailey: Page 106 Priority 5 – consolidation into unit 206 1226 for 106,000 100% school foundation Page 108 State standards - Page 100 district assessment system. Priority 6, agency reorg, 1 position transfer Page 115, Hathaway scholarship. Reduction of budget by $58,634, 900 series. Magee: 2 hathaway consultants, admin assistant, and portion of her salary Balow: Yes, all positions are needed. Accountability position oversees Hathaway project managers (consultants) Greear: Cost for transcripts is shared with another department, $172,000 your share? Carroll: Other portion under 005 900 series report. Unit 4702, Hopsons is vendor Bailey: private school licensing, page 119. Page 121, unit 1231. School improvement. Priority 6, agency reorg, 3 transfers from unit 1328. Page 126, unit 1232, Douvas scholarship. Many times, no applications are received. Page 128, unit 1233, WY Education Trust Fund, Priority 6, agency reorg, transfers funding from unit 1233. Balance of $571,000. Bailey: page 132, unit 1251. National Assessment of Education Progress. Contract full-time state coordinator, federally funded. Page 134, unit 1252, Assessment and related activity. 7 FTE. Exception request to transfer position from agency 005. Page 139, unit 1253, Gear Up. Exception request to transfer AWEC position and changes revenue source. Exception request for $12890 federal budget authority. Page 144, unit 1254, CTE Federal Perkins, Exception Request, agency reorg, transfer 2 positions into unit 1374 Page 150, unit 1255, CTE Federal Leadership. Exception request, agency reorg. Transfer to unit 1375. Page 153, unit 1256, After School Learning Centers, Exception request, agency reorg, and transfer from 1371 into unit 1256, federal funds Page 156, unit 1257, After School Learning Centers – Admin. Exception request, agency reorg, transfers all funding in unit 1372 into unit 1257 including one position. 12/17/2015 2:03:10 PM Break 12/17/2015 2:13:28 PM Harshman: Shanor: Clarification Carroll; 1256 and 1257 – used one position for the Garrett program through the B11 process. A position that manages is in the 1257 unit. Travel is in both 1256 and 1257 units. Harshman: position in 1257 will run 1257 and 1256. When they do work in 1256, they bill 1257 administration or just the opposite. Carroll: 2% admin in each budget allowed to use for travel and administration costs. Harshman: Position in 1256 has two support budgets? Carroll: Position in 1256 was transferred to Gear up Harshman: Position in 1257 has two administration budgets, in 1256 and 1257 Bailey: They will be in the 1300 numbers. Perkins: Unit 1256 900 series – is that for a consultant? Page 155 Magee: Professional services contracts for annual conference, catering costs, presenters. That is not paid to a single consultant, not one consultant fee. Harshman: 50 grand per year for a conference? Magee: Bailey: Page 163 unit 1501 Special Education 1 AWAC. Harshman: Why is this GF? Bailey: contributes to state maintenance. No ER Page 166 – unit 1302, outreach for deaf and hard of hearing, 12 FT and 1 AWAC. 100% GF, no ER Page 169 – unit 1303, vision outreach services, 7 FT, 3 PT. State statues require providing services. 100% GF. ER eliminated position and decreases the GF. Harshman: priority 6? Bailey: yes. This is a swap. We are putting the entire responsibility for the full time position into the federal funds. We are saving the costs of one half position. Burkhart: Are all 3 positions vacant? Bailey: Both are filled. Harshman: VOS has one position Bailey: Governor approval of ER. 46121 savings to the GF. Page 171 Harshman: Looking at the table on page 173 Burkhart: numbers 140 and 145 – saying they are vacant Greear: listed on vacancy report as vacant. Bailey: yes, they are all 3 vacant. Greear: How long vacant? Bailey: I think 141 just recently. 135 Bacon: 135 was vacated a long time ago and we turned it back. 140 was part time, vacated before hiring freeze, do not know the time line for the other one. Bailey: page 175 Court ordered placement of students - Juvenile Detention. 100% GF, Governor approval, No ER Greear: Why isn’t this in DFS budget? What does WDE do? Bailey: Statutes require 3 agencies. WDE pays for educational costs. Family services for room and board. WDH for medical costs. We will have a school foundation budget in agency 205 that talks about our main costs. Greear: We are not paying for room and board for boys and girls school Bacon: This person ensures students are receiving correct services. Greear: certification of accreditation? Bacon: yes, we pay part of the education costs as well. Burns: She doesn’t do just Wyoming? Bacon: There are court ordered placements outside of Wyoming – NC, MT. She travels to those places as well. Stubson: Where does that travel money come from? Bailey: We try to find other funding sources to appropriately use for her travel budget. Page 177 – unit 1305 St. Stephens Indian School – mirror image Page 180 – unit 1306 – early learning – no positions, 100% GF- Governor approval of the std., no ER Page 182 – Unit 1308 – State accountability – mirror of 1208 Page 186 – unit 1309 k-3 reading assessment – Harshman: when did this program begin? Balow: During the 2011 session, we assessed this. We require they post it on their website and acquire the data through other means. Senator Rothfuss was key in bringing it in during 2011. Harshman: We are not sure what this person is doing. WDE administers the test in K-3. Balow: This is one we look at to fold in for more efficient collection under new federal education law. Bailey: Unit 1312 Tribal Triad initiative, mirror Unit 1314 came in from unit 1204 Page 196 unit 1315, CTE finance and innovation, came over from unit 1205 Page 200 unit 1316 Pupil transportation, two positions, came over from 1401 and 1402 which will go away as a division. Lines 20-23. Revenue neutral. Page 205, 1317 USDA nutrition MDE, required by Richard B. Russel National school Lunch Act, funds used to administer at the state level. Priority 6 coming in from unit 1406. Revenue neutral. GF. Burns: Narrative for program. What is special milk? Bryant: Special pricing milk. Bailey: page 209, State special education, 1 FTE. Behavioral health is part of the WDH. A portion of MTE for state financial support requirement. GF, Governor approval. Burkhart: Money for salaries. Is there a section for actual MOE amounts? Bailey: The Federal Budget. Page 211 – unit 1328 – school improvement. Harshman: How old is the program? Bailey: 2005. National Board Certification for teachers’ project is part of this, WDE stipends…100% School foundation. Governor approval of Std. No ER Page 214 – unit 1328 – went to 1231 Page 220 – 1329 Montgomery trust fund, no positions, Interest earnings used. Equipment and training, 100% investment income. Governor approval. No ER Burns: Why WDE instead of DFS and WDH? Bailey: Visually impaired offices throughout the state. There has been discussion of where it belongs. Page 12/17/2015 2:45:40 PM Next funding on page 224 begins federal funding. Pg. 225 100% federal, Governor approval. Priority 7 to transfer a position. Position 29 changes funding from GF to federal. Governor approval of ER Priority 9 – we have been b11ing this money in. Would like to recognize the projected increase of 5.5M in our budget and decrease number of B11s Priority 16 – mirror Page 231 – state personnel development, 2 FT and 2 AWAC. 100% federal. No ER Page 234 – unit 1354 Deaf and blind grant, no positions, grant from office of special education, dual sensory impairment, 100% federal funds, No ER Perkins: Is there a % that you can have for administration? Bailey: I believe so because none of this is flow through. There is no position but travel and all those things would be administrative. Perkins: We don’t see any 600 series. Where are they? Bacon: Deaf Blind grant goes to consultants so they can have this assessment for high needs students. Bailey: 900 series Perkins: consultants? Bacon: testing and diagnosis Bailey: page 236 unit 1354, 1 FTE, bulk of funds go to behavioral health division in WDH. 100% federal funds. No ER. Burns: Child development centers under WDH also. Are they more in charge of that? Balow: yes, we are the only state in the nation that does not administer those from the Dept. of Education. Management council will present a scoping paper if it is well placed there. 12/17/2015 2:53:08 PM Bailey: page 238 unit 1355 unit 1355 title III English language acquisition, by formula to a variable number of districts. 100% federal, governor approval, no ER Stubson: disconnect Carroll: Not just the 600 series, the other series as well. The .5M is for the grant we receive. Bailey: 20,000 is set aside for the grants. 5000 per year to 4 districts with the most immigrant children. 0626 budget is grant flow through money 100% federal, No ER, Connolly: what districts? Bailey: page 244 unit 1357 Title II Teacher Quality K-12. 1% of the award is used for administration, 100% federal. No ER Sweetwater 1, Natrona, Campbell, Carbon 1 are the 4 districts Moniz: page 244 – bottom of page. Appropriation 18 included in this funding Bailey: using appropriation numbers (17-18 budget). Top right unit 1357. Appropriation column says 017 which is for the first year. 30 month budgets so go over into another biennium. First year is appropriation 17 and second year is appropriation 18. Page 248 -2.5% of the 99% of the Title II funds previously mentioned. 100% federal. Page 249 ER for priority 9 to increase fed funds of 285,564. Based on awards received. Trying to reduce B-11s Perkins: Does this help out with some of the dual and concurrent enrollments in Wyoming. Trying to get certification for high school teachers to be able to teach in the high school. Bacon: No I do not believe those funds help with those situations. It goes to UW to work with teach quality through them Perkins: What partnership does UW have with the high schools? Bacon: We don’t have that answer right now. Bailey: page 251 – unit 1359 – Title II Part B - Std. budget discussion through page 259 Page 260 – Unit 1362 - DOC for department of corrections. Auditor recommended breakout for tracking purposes. ER #9 – Increase in Federal funding. Page 263 – unit 1363 – same core purpose but contains flow through funds to DFS, Wyoming boys and girls school Priority 9 ER – increase in federal funding Page 266 – unit 1364 no positions – Title IA – LEA At risk youth – WDE provides technical assistance. 100% federal funds, No ER Burkhart: First sentence. Services for disadvantaged children in high poverty schools. How many in Wyoming? Harshman; More than you think and at different levels Balow: we will find the information Harshman: And provide the requirements Wasserburger: principal at a junior high, all 7 elementary schools that fed in were Title I Bailey: no positions, State required set aside of 4%, not a separate funding stream. Greear: why is the out of state travel 18000? It seems like an instate process. Bailey: my guess is to attend federal training and keep up with the law. 100% federal funds. ER increase federal funding, priority 9, governor approved ER Page 271 unit 1376 – subpart 1, no positions, grants are formula based, part of 4 break- out budgets, flow through and administrative funds are included. 100% federal funds. ER for increase in fed funds 93000+. Governor approval. Connolly: increase in federal funds due to more kids or some type of ECA Bailey: US dept. of education. Some are formula based, some are not. Speaker: census differences, Bailey: 4 more than the 1400 unit Page 274 unit 1637 – no positions, part of 4 break out budgets, 100% federal, priority 9 ER to increase funding approved. Page 277 – unit 1378 Title I migrant education – two districts. 100% of grant goes to the two active sites. 100% federal funds, ER to increase federal funding $2526 governor approval Wasserburger: Washakie 1 and ? Bailey: Goshen Page 280 unit 1369 5 year grant. 1 yr. planning, 3 yr. implementation and 1 yr. sustainability. No ER. Page 283 unit 1370 title 1 subpart 2, formula grant for drop -out prevention, 15 agencies , 2500 students, supplemental transition services. 100% federal funds. , Priority 9 to increase federal funding at 1+M. Governor approval of ER. Yellow tab units: mirror units for transfers Unit 1374 – mirrors unit 1254 Page 301 unit 1375 mirrors 1255 Page 304 unit 1376 – USDA school lunch program 6 FTE. Includes 8 federal programs listed in narrative. Training and assistance, monitors programs for compliance, education, schools, qualifying residential and non-qualifying residential centers and non-profit organizations. 100% federal funds. Priority 6 ER for reorg. Transfer funding out of x and the six positions. The positions are filled. ER, priority 9 to increase the federal funding 4+ M, governor approval of ER. Burkhart: Is there any requirement in the school lunch program to use food produced in the USA instead of foreign countries? I will find out. Pg. 310 unit 1377 USDA commodities distribution. Spending authority only. The revenue is 100% other funds. It is a self -sustaining budget. ER priority for agency reorg. Revenue neutral. Unit 1452 into unit 1377 Page 313- no positions funded, spending authority, restricted to a cash balance. Reimburse schools or warehouses for damaged food. ER priority 6 for reorg. approved. Revenue neutral. Unit 1453 into 1378. unit. priority 9 federal funds increase. 1400 Division is zeroed out. Harshman: Thanks Greear: Request for material for the 900 series Connolly: District coaching savings is where in the budget? I think in the 900 series. I am curious about losing district coaching. Will there be a decrease in the 900 series? Magee: Funding from? The coaches are funded partially from school foundation budget and partially from federal funding. It is about 50-50. Connolly: Are we going to see a savings of 750,000 or will district coaching be under a different budget or going away. Young: Often have used the term coaches, but it is technical assistance. Decrease in 900 series will play out as we see the 17 schools that currently have assistance. Needs of district. Some funds out of school improvement may be utilized to provide some of that support. We are likely to see 900 series as well. Harshman: thanks and Merry Christmas Agar: This morning we discussed the position transferred to ETS and it is in fact filled. It was not elimination. It was a transfer. Bailey: Agency 205 tomorrow. We have to. Harshman: I think at 11 am tomorrow. Balow: Thanks to JAC and to staff. 12/17/2015 3:37:12 PM Break 12/17/2015 3:52:27 PM 027-School Facilities Department Del McOmie, Director: Priorities, completing 2006 capacity review; updating adequacy standards and department’s rules and regulations; continue to support districts in construction ($570M) and security. Post-construction reviews. Projects belong to the individual school districts, not the agency. Finney, Brandon, Budget/contracts mgr: 8% per cost of construction is architect’s fee. McOmie: Lauren Fodor, Deputy; George Galida, Design/Construction; Tony Hughes, Public Information Officer. Finney: Priorities: maintain assets; operations of department; engineering and technology; security projects; planning; design of new projects, components, land, ancillary components; capacity projects; currently funded projects. Projects ranked on previous financial funding, currently funded and in design, high capacity, projects which have never received an appropriation. Capacity and condition are two tools used for project ranking. Burns: Need index? McOmie: Page 10, operations, standard budget, $7.1M, 20 positions, requested 2 more position funding. Governor approved 1, project manager Page 47, Major Maintenance. Exception request for $3.1M, formula determines that a new facility older than 7 years needs major maintenance dollars. Governor approved from School Capcon funds. Galida: calculated on ADM formula. Hastert: Major maintenance money being utilized for contingency. ? Reduce $ available to a district? Galida: Maintain existing buildings, but used for small issues with new construction. Remodel of an existing facility has a 10% contingency, also fund for unanticipated contingency that commission has. Also funding for enhancements. McOmie: value engineering. McOmie: page 18, Planning. Governor denial of all projects, $505,000. Connolly: Whose cuts came first? Select Committee met in October, Governor in December McOmie: page 21, unit 207. Governor approved Slade ES Replacement, Lovell ES Food Service Replacement and Valley Elementary School. McOmie: page 24, Governor approved 4 projects. Page 26, security projects. Page 29, contingency, unanticipated. 10% included in footnote. Page 32, demolition projects. Page 35, land purchases. 1 project approved. Page 38, Ancillary facilities. None approved. Page 41, Track projects. None approved. Design moving forward on South HS Sports Field in Campbell County. Page 44, Component projects. None approved. 12/17/2015 5:14:54 PM Break 12/17/2015 5:24:17 PM Draft Bill 16LSO-0146 Draft School facilities appropriations Senator Landen: Explanation of reason for bill. Important to adhere to the well-vetted priority list in front of you. Select Committee. Discussion of issues with different schools in the states. Teton County, Sweetwater County, my home district. As we grow, we will have capacity needs. Connolly: Did the select committee meet in any informal way after the governor’s recommendation came out? Landen: No we did not. Connolly: Any discussions about next year? Landen: Conversations with the Governor’s staff. He is talking about a super task force, determining where we want those revenues to come from Harshman: The longer you wait, the worse it gets. The issue is what will happen on the operations side. The fund will be gone in 2 or 3 years, 30% under revenue or worse. This committee is not going to wait for a blue ribbon task force to tell us what we already know. What is needed for cap con? 120 M? We got ourselves in trouble in the 70’s. UW study says about $200-220 million to recapitalize 120 M sq. ft. We have 26 M. How do we find the extra 200M? It will be throughout the entire budget, GF, school foundation. Landen: The select committee wanted to come out with a proactive approach. Hard to talk about schools without discussing the school foundation. Need to unlink them. The committee felt strongly to come with an aggressive budget. Harshman: A lot of challenges. Natural gas is at the inflation adjusted all time low today. We have a lot of work to do. Burns: page 9 of bill, line 7 Laramie 1 – to be determined Hytrek: Funds requested immediately within the budget. Committee directed staff to remove that and put all funds within one biennial request. Page 1 line 9 – page 4 line x – guiding principles of the bill. Capacity list, index married into x list. Page 2 line 14 Biennial budget. Commission has the ability to submit a supplemental request. Page 3 lines xxx. Page 3 line 16-18. Funds are not an entitlement Page 4 sister provision, accounting requirement. Lines 13-end of bill is appropriation of bill split out Page 4 lines 19-21 Planning projects. Page 5 Page 6 lines 2-12, lines 14-19 if you see a single asterisk, it denotes that there were previous appropriations for a project Burns: Ross: Laramie 1 to be determined Hytrek: page 6 to page 7 is explanation. LCSD1, negotiations. There are several projects that need to go forward. Select Committee thought it was important to go through cost study. Projects may be determined by governor. If the project can’t be completed within the funds appropriated, will need to come back. Harshman: Part of the process. Speaker x: Landen: One of the elementary schools made the cut line for the committee. Motion at meeting to provide more flexibility for Laramie 1 for possibility of involving Cary Jr High School. More flexibility to the district for project to get going, with the Governor’s approval. Hytrek: page 8 line 2 -16. Appropriations for capital construction line six totals. Line 14- page 9 line 16 is the list. Single asterisk for some projects Page 9 line 7 – elementary school for Laramie County Page 11, lines 6 -12 provision for completion within the amount. They can’t begin construction on a larger project than come back for money to complete the project. Page 11 lines 14-21 reporting requirement, report to committee for processes and mechanisms to reduce overages in the future. Page 12 - land acquisitions, LCSD 1 and Washakie School district 2 Pg. 12 – lines 9 – 18 amount allotted for unanticipated costs Page 12 – page 14 appropriation for school safety and security. Two areas for all school. Page 13 lines 4-8 for entry video surveillance. Mass notification for 13M Greear: School security – legislation did not mandate funding, had one time funding? Hytrek: Correct. The 9 M came forward in your last bill. No requirement for additional funds. Director McOmie presented budget. School security was one of the highest ranking priorities. Burns: Mass notification system McOmie– notifying the people on the campus. Each school has a communications plan and an evacuation plan Burns: money for all schools? McOmie– yes it is Connolly: Was there mention of purchasing land in Teton County? Is that in here? Hytrek: Purchase of land was a prior appropriation. There are construction plans for the elementary school. Harshman: I appreciate how the security options are broken out. Hytrek; lines 15 -21 unanticipated costs. Final line is for effective date of July 1, 2016. If committee wished to remove forward with the Governor’s recommendation or some other option, this bill would look different. This bill represents the select committee. Willmarth: Bill section for each project. Planning, Design, construction, Unanticipated, Security. Harshman: Thank you for your dedication and commitment to the staff. Senator Landen, safe travels. Landen: Thanks for your work. Tip of hat to the staff. Busy interim. 12/17/2015 5:56:18 PM End of meeting.